04-26-1977 Workshop Meeting4/26/77
COUNCIL WORK SHOP MEETING
Tuesday, April 26, 1977
7:30 p. m. in the Council Chambers
In attendance: Mayor Farina, Council members Bowen, McIntosh,
Davis and Jensen
Mr. Earl Andersen, Village Manager
Mr. William F. Fann, Village Attorney
Mr. Jim Glaid, Finance Director
Mr. Harold Petrey, Recreation Director
Chief John Fletcher
Several Village residents
1. Council -Manager relationship and responsibilities of Manager.
Mr. Andersen reviewed the responsibilities of the Manager as outlined
in Section 34. of the Charter and asked the Council to contact the
Manager for complaints or information; that the Council set the policies
and the Village Manager carries them out. Concerning the agendas,
any request for items to be placed on the agenda should be given to
the Manager or the Clerk.
2. Government in the Sunshine. Mr. Fann reported that the Council and
all boards are bound by this law. He reviewed the conditions of meetings
of two or more Council members and permissible unrestricted com-
munication between Council members and Village Manager or Village
Attorney.
3. Status Report - Village operations. Mr. Andersen reported:
(a) on the excellent financial condition of the Village operation.
(b) that the Country Club presently has $92, 000 in the bank, with
accounts receivables reduced to $50, 000.
(c) Village Hall addition to be completed within 30 to 45 days.
(d) Public works facilities - some preliminary work done. Completion
date about 90 days after commencing work.
(e) Swimming pool - will be submitting a cost estimate on extra
repairs necessary to complete the job, with a request for
additional moneys above the $44, 000 allocated to this project.
Mr. Andersen stated there is excess money in the capital
improvements fund that could be used for this purpose. It is
anticipated that the pool will be completed no later than the
second week in June.
(f) The computer to be delivered upon completion of the Village Hall
addition; contracted on a 5 -year lease -purchase plan.
(g) A proposal for a new golf cart system will be presented to Council
for leasing golf carts.
(h) Beautification Committee will be calling a meeting within two weeks.
(i)
(j )
(k)
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Employees have organized and a recommendation will be brought
to Council with regard to a negotiator. We will also be negotiating
with the P. B. A.
The proposed budget will be presented by July 15th.
Sidewalks are to be provided by Dade County on certain County
maintained streets. The repaving of Biscayne Blvd. will include
correction of drainage problems at certain intersections.
4/26/77
4. Departmental reports.
(a) Police Chief Fletcher outlined the responsibilities of the Shores
police and the responsibilities and services of the County Sheriff's
Dept.
He reported the amount secured from the auction of surplus property
was $3800. 00 after expenses.
(b) Country Club Manager Richard R. Norkum submitted a 6 -month
comparison report of this year's and last year's business, showing
food and beverage sales, costs and net profit; also an up-to-date
accounting of the current membership with golf memberships at 535.
He stated he is currently holding 24 non-resident golf applications
with checkeof over $1000 each; that the rounds of golf have decreased
from 39, 000 last year to 36, 000 this year.
(c) Recreation Director Harold E. Petrey briefly reviewed the swimming
pool renovation, the need for an I. D. card system, and the addition
to the Community Center to be started after August; insurance and
liability trends on recreation facilities and presented a complete
operational manual for the swimming pool.
(d) Finance Director James A. Glaid called attention to the monthly
reports prepared by his office, accounting procedures, etc.
Councilman Bowen discussed paying the Country Club notes from the franchise
revenue as permitted in the resolutions authorizing issuance of the revenue
certificates. He also asked for a referendum to put the 5. 4 acre debt in the
Village operational budget instead of the Country Club budget.
5. Sludge line report. Councilman McIntosh stated that bids on the project
had been received but that the low bid had not yet been let or approved
by EPA. It was anticipated that construction would commence around
July 1st; work to be divided into three segments - Interama to 95th St. ,
95th St. to 38th St. and 38th St. south. No more than 600 ft. of street
will be interrupted at one time. When the project is finished the County
will spend $150, 000 to $175, 00 in street improvements in Miami Shores,
providing landscaping, handicapped walkways, lighting, etc.
6. Quayside annextion. Councilwoman Jensen wanted to take Council action
at the next regular meeting to consider putting this on a referendum.
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4/26/77
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After visiting County offices Mrs. Jensen learned that information on
when the matter will come before the PAB can be learned by calling
579-2840. Mr. Bowen stated that the Council did not follow the will
of the people as reflected at the public hearing. Attorney Fann distri-
buted a proposed resolution required by the County on contractual
arrangements covering building permits and inspections.
Fire station site. Mr. Andersen reported that the proposed site
owned by FPL was not available so other possibilities will have to
be pursued.
The meeting adjourned at 10:00 p.m.
Village Clerk