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03-15-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL March 15, 1977 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , March 15, 1977, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. Earl K. Andersen, Village Manager, and Mr. William F. Faun, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Councilman Condit, followed by the Pledge of Allegiance. In regard to the minutes of the last meeting, Mr. Claussen moved that they be approved, which was seconded by Mr. Davis. Mayor McIntosh, in referring to Page 4. of the minutes, requested that the following statement be added to the comment made by Col. Bowen that the neighborhood adjacent to the Community Center should have representation on the Recreation Advisory Board: "that Col. Bowen was advised that any citizen can sit in on those committee meetings, that it does not have to be an official representative. " The minutes were then approved with the above addition, Planning Board minutes - fence for Mr. David D. Lococo, 10707 N. W. 1st Avenue. Since Mr. Lococo was not present Mr. Davis moved that this item be tabled until Mr. Lococo is present. The motion was seconded by Mr. Claussen and carried unanimously. Mr. Lococo is to be notified that this item will be 3/15/77 -2- tabled until Mr. Lococo is present. The motion was seconded by Mr. Claussen and carried unanimously. Mr. Lococo is to be notified that this item will be on the agenda of April 5th. Request by school for extension of permit to operate in Christian Church. An extension of permit to operate in the Christian Church, 10150 N. E. 2nd Ave. , was made by Dr. Orin -Jane Gardner, Principal of the "School For Learning". Two extensions were previously granted beyond the five year permit, based on compatibility with the neighborhood. Dr. Gardner requested a three-year extended permit at this time. After discussion Mr. Condit moved that the Council extend the school permit for three years as per the last paragraph of the letter of request. Motion was seconded by Mr. Davis and the following vote was recorded: Mr. McLeod No Mr. Condit Yes Mr. Davis No Mr. Claussen Yes Mayor McIntosh Yes The motion carried by a 3/2 vote. Mr. Davis then moved that the Village Attorney do whatever is necessary to clarify any ordinance concerning church schools that exists as of this date. The motion was seconded by Mr. Claussen and carried unanimously. Pension participation by Harold E. Petrey. Concerning the unfinished business of Mr. Petrey's request for participa- tion in the Village pension plan Village Attorney Fann advised that the Council cannot adopt a Hal Petrey ordinance; that if it sees fit to amend its pension ordinance to accommodate all employees in this class, then the Council can do so but it must be prospective and not retrospective. It was pointed out that if 3/15/77 -3- Mr. Petrey's status were changed as of two years ago when he asked for a definition of hours constituting fulltime employment he was already beyond the entrance age of the plan. Mr. Davis moved that Mr. Petrey's request for participation in the pension plan be denied based on the current rules. The motion was seconded by Mr. Condit and passed 4/1 with Mr. Claussen dissenting. Amendment to Resolution No. 612. The Village Attorney presented a resolution to establish a fee for nine holes of golf play, which was read by the Clerk. Upon motion made by Mr. Davis and seconded by Mr. Condit, RESOLUTION NO. 623 was unanimously passed and adopted, same being entitled: A RESOLUTION AMENDING RESOLUTION NO. 612 BY ESTABLISHING FEE FOR NINE HOLES OF DAILY GOLF PLAY. Bills - March 2 thru March 15, 1977. The current bills were approved as presented by motion made by Mr. Davis, seconded by Mr. Condit and carried. Unfinished Business: (a) Swimming pool alterations - Mr. Andersen reported that only one bidder had actually met all the requirements of the bid, - Greens Pool Service in the amount of $47,900.00; that by eliminating the electrical work, the bid could be brought down to $38, 300. Mr. Andersen recommended to the Council that the other bids be rejected and negotiate with Greens Pool Service for a filter system in the amount of $38, 300. After a motion was made for approving this recommendation at a top figure of $38, 300, Mr. Claussen asked that other items in the proposal, that the Village could do, be considered in the renegotiated bid. 3/15/77 -4- Mr. Fann advised that the final form of contract should come before the Council. Mr. Condit withdrew Ms original motion and moved that the Village Manager be authorized to negotiate with Greens Pool Service, as the successful low bidder following specifications, and report back to Council exactly what Miami Shores Village will do and what Greens Pool Service will do, with a bona fide contract for the swimming pool alterations. In the interest of saving time Mr. Fann advised that negotiations could include contract starting date. The motion on the floor was reworded by Mr. Davis, that the Village Manager be instructed to negotiate with the contractor to arrive, if possible, at a final form of contract for Council approval. Mr. McLeod seconded the motion and it was carried unanimously. (b) Computer bid recommendation - Mr. Roy Abagnale, speaking for the committee appointed to analyze the bids for a recommendation (composed of Michael Franco, Jack Mese, William Walker, Greg Elevich, and Thomas Jennings of Coopers & Lybrand), stated that it was a unanimous decision of the committee that the Burroughs installation would best serve the Village purposes. Mr. Guest of Coopers & Lybrand reviewed the work done by the Committee before arriving at this decision. The Village Manager recommended that the Village negotiate a five year lease -purchase plan for the equipment. Mr. Claussen moved approval of this recommendation. The motion was seconded by Mr. Davis and passed by four affirmative votes with Mr. McLeod abstaining because of conflict of interest. (c) Capital improvements construction projects - The Village Manager reported that these projects include new public works facilities and an addition 3/15/77 -5- to the Village Hall. Mr. Andersen asked the Council to consider building these projects as owner -builder, at an estimated cost of the Village Hall addition at $30, 000 and $50, 00Oor the public works building. Mr. Davis moved that the Village enter into an owner -builder contract and proceed with these two buildings. The motion was seconded by Mr. McLeod and passed 3/1 with Mr. Condit dissenting, as he felt we should have an outside contractor for the public works building and Mr. Claussen abstained because he will be superintending the construction. (d) Police Van type vehicle - Mr. Andersen reported that the used Van accepted on low bid, was not available at the time of purchase and requested the Council to consider waiving the bid procedure and allow the Police Department to purchase the best used Van with money available from LEAA funds. Mr. Davis moved approval of this request. The motion was seconded by Mr. Claussen and carried unanimously. Mayor McIntosh reported, in conjunction with the public works property, we are in the process of requesting a zoning change on the portion being used as a County auto inspection station, so that Miami Shores will be able to utilize the building for uses in connection with the Public Works Department, and he asked for Council authorization of a Waiver of Plat on the property encumbering the inspection station which waiver is needed in the application for zoning change. Mr. Claussen moved approval of the Waiver of Plat. The motion was seconded by Mr. McLeod and carried unanimously. Manager's report. Mr. Andersen requested approval to purchase new police vehicles 3/15/77 -6- thru County purchasing, bids to be in by April 15th, using the budgeted amount of $23, 035.00 for the purchase of five vehicles and replacement of the Chief's car. Mr. Claussen moved approval to order the cars. The motion was seconded by Mr. Davis and carried unanimously. Mr. Andersen reported on the progress of the Public Employees collective bargaining for which a consent election has been approved for April 15th to be conducted by PERC representatives. Full time employees of public works, streets, parks, waste, sanitation, maintenance, golf course, recreation, and club house, will be given an opportunity to vote on whether or not they want union representation. Mr. Andersen reported that he had received notification from the State Department of Transportation that the paving of Biscayne Blvd. will be started within 30 days and that they were advised to consider certain drainage problem areas which have been incorporated in the bids. Mr. Andersen reported that the disposition of surplus equipment and material will be accomplished shortly. Mayor McIntosh thanked those citizens who had served on the computer bid committee. Mayor McIntosh also announced the Miami Shores Day at Hialeah Race Track to be held on April 7, 1977. 'Councilman Condit complimented the people responsible for the Village Birthday party. He hoped that the citizens would support the club in the future and that we have many more parties. The Council was unanimous in its appreciation of the group of women 3/15/77 -7- who were responsible for the arrangements of the party. Mr. Lou Sauber, speaking for the Country Club Membership Committee, reported that they had secured approximately 100 new members and collected $10, 000 in dues. The meeting adjourned at 8:35 p. m. Village Clerk A PROVED: Litek 1. ayor