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02-15-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 15, 1977 The regular meeting of the Miami. Shores Village Council was held at 7:30 p.m. , February 15, 1977, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. Earl K. Andersen, Village Manager, and Mr. William F. Farm., Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church, followed by the Pledge of Allegiance. In recognition of a "Youth in Government Day", arrangements had been made for eight students from St. Rose of Lima School to visit municipal build- ings, have lunch at the Country Club with the Mayor and Village officials, and participate in the Council meeting of February 15th. The students took the places of the Mayor, Councilmen, Manager, Attorney and Clerk for a simulated meeting. Following which Mayor McIntosh presented each student with a certificate of appreciation for participation in the program and presented Sister Jean Rosaria, Principal of the school, with a proclamation designating February as "Youth in Government Month". Minutes of the meeting of February 1, 1977, were approved as written by motion made by Mr. Davis, seconded by Mr. McLeod and carried. First reading: Ordinance on Country Club non-resident members. The following entitled ordinance was read by the Clerk: 2/15/77 -2- AN ORDINANCE AMENDING SECTION 15-47 AND REPEALING SECTIONS 15-48 AND 15-51 OF ARTICLE III, OF MIAMI SHORES VILLAGE CODE OF ORDINANCES; ESTABLISHING NON-RESIDENT COUNTRY CLUB GOLF MEMBERSHIPS AND REPEALING ESTABLISHMENT OF OPTIMUM GOLF MEMBER- SHIP AND REQUIREMENT OF RECOMMENDATION FROM MEMBERSHIP COMMITTEE OF MIAMI SHORES COUNTRY CLUB ASSOCIATION RELATIVE TO MEMBERSHIP APPLICATIONS. Mr. Condit moved approval of the ordinance on first reading. The motion was seconded by Mr. Davis and carried unanimously. Mr. Jack Shafer objected to the ordinance, Mr. Lou Sauber, who was organizing a membership drive, and other citizens present. Planning & Zoning Board minutes. A request was made by Mr. Dean R. Claussen for a Waiver of Plat dividing Lots 8-9-10, Block 80, Miami Shores Section #3, into two building sites of 75 ft. each. Because of certain encroachments shown on the survey, the Planning Board deferred action until disposition of these encroachments is known as well as the setback of the existing building on Lot 11. The Village Manager recommended that if some satisfactory guarantee can be given by Mr. Claussen as to the encroachments, with a bond or letter of intent, that the Council would have the choice to approve the request. After some discussion Mr. Condit moved that it be deferred until the Planning Board acts on it. The motion failed for lack of a second. Mr. Davis then moved that the Council allow Mr. Claussen to proceed if he gives a letter of intent or bond for the encroachments. This motion failed for lack of a second. Mr. Fann advised that consideration of the Waiver of Plat was not before the Council at this time since the Planning Board had not acted on it. 2/15/77 -3- Mayor McIntosh left the meeting at this time for another engagement. The Village Manager did not bring up Dr. J. Ellenby's request for a lighted tennis court, which is still pending Council action. Bid opening - Swimming Pool Alterations. Mr. Andersen reported that Invitations to Bid for pool alterations had been sent to eight bidders and the following bids were opened and recorded: AQUA CLEAR POOLS, Inc. $34, 000. 00 Alt. #1 2, 700. 00 13377 West Dixie Hwy. Alt. #2 11, 076. 00 North Miami Alt. #3 8, 100. 00 Alt. #4 1, 840.00 McGRATH & ASSOCIATES $44, 997. 00 Alt. #1 4, 590. 00 7261 N. W. 77th Street Alt. #2 9, 142. 00 Miami Alt. #3 9, 465. 00 Alt. #4 4, 510. 00 UNITED TROPICANA 3938 N. E. 5th Terr. Ft. Lauderdale $34, 687. 00 Alt. #1 no bid Alt. #2 no bid Alt. #3 2, 650. 00 Alt. #4 2, 350. 00 GREEN'S POOL SERVICE $47, 900. 00 Alt. #1 4, 870. 00 769 N. W. 21st St. Alt. #2 4, 500. 00 Miami, Fla. Alt. #3 4, 900. 00 Alt. #4 1, 800. 00 Mr. Claussen moved that the bids be turned over to the Village Manager, with the Building Inspector and Pool Committee for review and recommendation to the Council, and, as requested by Mr. Andersen, for a special meeting in a few days. The motion was seconded by Mr. Condit and carried unanimously. Bid opening - Police Van Type Truck. The following bids were opened and recorded: TALLY EMBRY FORD 1974 Ford SPITZER MOTORS 1974 Dodge $3, 250. 00 3, 500. 00 TROPICAL CHEVROLET - no bid on used truck 1977 Chev. truck 5, 050. 38 2/15/77 -4- Mr. Condit moved that the bids be tabulated, that the Police Department look at the vehicle and come back with a recommendation to the Council. The motion was seconded by Mr. McLeod and carried unanimously. Bills - Feb. 2 thru Feb. 15, 1977. The bills as submitted were approved by motion made by Mr. Condit, seconded by Mr. McLeod and passed. Village Manager's report. Mr. Andersen reported that (1) the Beautification Committee had met on February 14th, and will be reviewing our needs and look into Federal or State grants for tree replacement; (2) the Computer Bid Committee had met, had viewed some installations and that bidders have been asked for an extension of 30 days to study the equipment further; (3) a sidewalk program is being accomplished by Metro for installation of walks that do not now exist; (4) plans for public works facilities and City Hall will be completed within the next two weeks and go out for bids. (5) the Public Works Department had removed in excess of 750 since November 1st, were presently repairing dangerous sidewalks, clearing dangerous intersections of shrubs and trees, and had removed 1119 trees. Mr. Condit reported that Mr. Sauber's committee brought up the need for a fund for the Miami Shores Country Club where people could donate money if they care to and he moved that Miami Shores Country Club improve- ment fund be established at a local bank where money could be put and funds disbursed after proper ground rules are set. The motion was seconded by Mr. Claussen and passed unanimously. Discussion followed as to whether or not this money would be tax deductible. 2/15/77 -5- It was Village Attorney Fann's advice that the Council not establish any fund for this purpose as he did not think it was proper for the city to handle it. He stated if a group of citizens wanted to establish a fund and operate it they could. He recommended that the Council not take this action but leave it up to the residents who are willing to do so. The motion was then withdrawn. A discussion of the non-resident ordinance, Country Club finances and the condition of the golf course followed. Mr. Charlie Leeds asked why the golf course had been closed to carts on that day and why the Golf Supt. hadn't discussed this with the Golf Pro. Mr. Mel Roberts agreed with the Council that we do not derive enough revenue at the present time and asked if the Council had made up a budget as to what it would cost to run the club with the present membership. He thought this should be put before the people so they can understand what is going on. The meeting adjourned at 9:15 p. m. lit ,cist--zt.) Village Clerk Mayor