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01-18-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 18, 1977 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , January 18, 1977, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Absent: None Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Mr. Roy Abagnale, followed by the Pledge of Allegiance. Minutes of the last regular meeting of January 4, 1977, were approved as written by motion made by Mr. Davis, seconded by Mr. McLeod and carried. Planning Board minutes. ,/ At the Planning Board meeting of January 13, 1977, a request was made by Dr. Jay Ellenby, 1009 N. E. 94th St. , to construct a tennis court on his property, requiring a variance on fence height and special approval for lighting. The Board approved the fence height with a requirement for a grading and drainage plan plus open mesh screening and landscaping. The lighting will be considered by the Board after checking some lighted residential courts. After reviewing the plan, Mr. Claussen moved that the Council sustain the 1/18/77 -2- action of the Planning Board. The motion was seconded by Mr. Davis and carried unanimously. Opening of bids on Data Proc essing System. Councilman McLeod left the room because of a conflict of interest with his company (IBM) submitting a bid. The Village Manager reported that specifications for our system prepared by Coopers & Lybrand had been mailed to 13 companies. The following "No Bid" replies were received: Data General, Ft. Lauderdale, Fla. Urban Mini Systems, Inc. , Atlanta Georgia Sperry Univac, Miami, Fla. Philips Business Systems, Inc. , Miami, Fla. Wang Laboratories, Inc. , Miami, Fla. (asked for an extension of time) Florida Computer, Inc. , North Miami, Fla. Bid on a system using a connecting computer terminal at the Country Club with a computer in North Miami, at an estimated cost of servicing the Country Club at $650-950. 00 a month, exclusive of printing costs for statements based on 1700 members and 5500 transactions per month. The following companies bid on a complete computer system: 1. NCR Corporation, Ft. Lauderdale, Fla. 2. IBM - General Systems Division, Coral Gables, Fla. 3. Florida Data Products, Ft. Lauderdale 4. Burroughs Corp. , Miami, Fla. Mr. Claussen moved that the bids be accepted and referred to a committee of citizens to review them and make a recommendation to the Council, said committee to be: Michael Franco, Jack Mese, Roy Abagnale, Bill Walker, III, with the Village Manager and Coopers & Lybrand. The motion was seconded by Mr. Davis and carried by four affirmative votes, with Mr. McLeod abstaining. Proposed bikeway route through Miami Shores. Village Manager Andersen recommended that the bikeway through the 1/18/77 -3- Shores, to be provided by County Decade -of -Progress funds, be along N. E. 10th Avenue and Biscayne Boulevard. Mr. Davis moved that this route be approved. The motion was seconded by Mr. Condit and carried unanimously. Coral Gables Resolution on Mass Transit System. Mr. Claussen moved that action on the resolution be tabled. The motion was seconded by Mr. Davis and carried unanimously. Resolution defining family memberships at the Country Club. A resolution defining family memberships, as previously accepted by Council, was read. Upon motion made by Mr. McLeod and seconded by Mr. Condit, this RESOLUTION NO. 620 and entitled: A RESOLUTION AMENDING RESOLUTION NO. 612 DEFINING FAMILY MEMBERSHIPS AND AUTHOR- IZING REGULATION OF CLUB USAGE BY MINORS was approved with the following vote: Mr. McLeod Yes Mr. Condit Yes Mr. Davis Yes Mr. Claussen No Mayor McIntosh Yes Golf play rules and regulations. A letter was received from Harold Webber, President of the Golf Association, commenting on the recently written golf rules. Regarding Rule 4, Mr. Webber suggested that the golf course be opened at 7:30 p. m. year round. Upon motion made by Mr. Claussen, seconded by Mr. McLeod and carried, this was approved. No other changes listed in Mr. Webber's letter were voted upon. Mr. Condit moved that the Golf Rules and regulations be adopted with the one change voted on. The motion was seconded by Mr. Davis and carried 1/18/77 -4- unanimously, adopting RESOLUTION NO. 621 entitled: A RESOLUTION ADOPTING RULES CONTROLLING USE OF THE MIAMI SHORES GOLF COURSE. Concerning hours of operation for the driving range, the Council agreed that it will be open from 7:30 to 4:30 seven days a week during the winter and from 7:30 to 5-6 p.m. in the summer, for members and guest of members. Other items of agreement were - that no golf bags will be stored in the lockers; authority and responsibilities of the ranger will be written up in his job description; the Chief of Police will check into a communication system for the ranger. Policy changes at the Country Club. Following work shop discussions of policy changes at the Country Club necessitated by a deficit operation, Mr. Andersen recommended: (1) that the Village contract for a charge system with Master Charge, Bank Americard, etc. for Country Club charges by members. (2) (3) Upon motion made by Mr. McLeod, seconded by Mr. Davis and carried unanimously, this recommendation was approved. that the club kitchen be closed for the first three weeks during the month of August. This recommendation was approved by motion made by Mr. Davis, seconded by Mr. McLeod and carried unanimously. that nine holes on the golf course be closed alternately, as required by the Golf Superintendent, on Mondays during the summer months. Upon motion made by Mr. Davis and seconded by Mr. Condit, this recommendation was unanimously approved. (4) that Ordinance No. 356 be amended to provide for non-resident golf members with proper screening by a membership committee and the Village Manager. Mr. Condit moved that this recommendation be approved. The (5) 1/18/77 -5- motion was seconded by Mr. Davis and unanimously carried. that a social membership for residents be initiated for the summer months, April 1st to September 30th, at $35. 00. Upon motion made by Mr. Davis and seconded by Mr. Condit, this summer membership was unanimously approved. (6) that a $6. 00 summer fee be established for 9 holes of golf. Mr. Davis moved that this be approved. The motion was seconded by Mr. Condit and carried unanimously. Mr. Andersen made no recommendation on the establishment of a business social membership. Mr. Davis reported that Miami Shores will be host at the Dade League of Cities annual membership meeting to be held at the Country Club on February 25th, 1977. The meeting adjourned at 8:35 p.m. Village Clerk