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09-07-1976 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 7, 1976 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , September 7, 1976, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis James W. Condit Dean R. Claussen Absent: Jon E. McLeod Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church, which was followed by the Pledge of Allegiance. Minutes of the meeting of August 17, 1976, were approved by motion made by Mr. Davis, seconded by Mr. Condit and carried. Opening bids - Insurance Survey. The Village Manager reported that invitations to bid on an evaluation and review of the Village insurance program had been sent to four companies. No bids had been submitted. By motion made by Mr. Davis, seconded by Mr. Claussen and carried, the Council authorized Mr. Andersen to readvertise for bids. Opening bids - Alley Paving. The Village Manager reported that invitations had been sent to seven contractors for the re-surfacing of certain alleys east of N. E. 2nd Avenue 9/7/76 to N. E. 6th Ave. , north of 96th St. to 102nd St. One bid had been received as follows: WEEKLEY ASPHALT PAVING, Inc. $1. 19 sq. yd. Hallandale, Fla. Mr. Andersen reported that there are approximately 7300 lineal feet of alleys which will amount to $8687. 00 for the entire project, and that there are budgeted funds available for this paving. Mr. Davis moved that the bid be referred to the Village Manager for a recommendation. The motion was seconded by Mr. Condit and then amended to authorize the Village Manager to proceed with the project if the bidder meets specifications and requirements of the bid. The motion as amended was carried. Opening bids - Stump Cutter. Bids were submitted to three companies with the following bids received: VERMEER SOUTHEAST Sales & Service, Inc. $4, 495. 00 Pompano Beach, Fla. FLA. MUNICIPAL SALES $7, 865. 00 Opa Locka, Fla. Mr. Andersen reported that in the Parks Dept. budget for 1975-76 there is an appropriation of $14, 290 for palm tree injections of which $5,087. 72 has been expended, leaving a balance of $9, 202. 28, which can be used for purchase of this equipment. Mr. Claussen moved that the stump cutter be pur- from the low bidder chased/with the money to be taken from the Parks Dept. budget 12-B-1. The motion was seconded by Mr. Davis and carried unanimously. Opening bids - Brush Chipper. Mr. Andersen reported that invitations to bid had been submitted to 9/7/76 -3- eight companies from which bids were received and recorded as follows: FLORIDA MUNICIPAL SALES $6, 429. 00 Opa Locka, Florida OLATHE Manufacturing Go. , Inc. $7, 870. 00 Paola, Kansas ASPLUNDH Company $6, 810. 00 Ft. Lauderdale, Fla. FLORIDA EQUIPMENT Co. $8, 095. 00 Miami, Fla. KPS MANUFACTURING, Inc. $6, 327. 15 Bay City, Michigan Alternate 5, 665. 00 Mr. Claussen moved that the bids be turned back to the Village Manager for a recommendation. The motion was seconded by Mr. Davis and carried unanimously. Second reading: Ordinance amending Pension Plan. Having advertised the proposed ordinance as required by law and following the second reading, Mr. Davis moved that it be approved. The motion was seconded by Mr. Claussen and the ordinance was unanimously passed and adopted, same being: ORDINANCE NO. 394 AN ORDINANCE AMENDING SECTIONS 19, 30, 31, 33, 34 and 35, OF CHAPTER 17, ARTICLE II, of.MIAMI SHORES VILLAGE CODE OF ORDINANCES, PERTAINING TO PENSION PLAN, DEFINITIONS, CREDITABLE SERVICE, SERVICE RETIREMENT ALLOWANCE, DEATH BENEFIT, REFUND OF CONTRIBUTION, AND CONTRIBUTIONS BY MEMBERS. Recommendation on Janitorial Service at the Country Club. Mr. Andersen reported that it was the recommendation of the Club Manager, as well as himself, that the low bid of International Services, Inc. , for $915. 00 per month, for janitorial services at the Country Club, be accepted. 9/7/76 -4- Mr. Davis moved that the low bid be accepted with service to begin October 1 st. The motion was seconded by Mr. Claussen and carried unanimously. Date for Hearing on Quayside Petition for Annexation. Mayor McIntosh stated that he felt the proper procedure would be to submit the petition for annexation requested by Quayside to the Planning & Zoning Board and allow them to schedule a public hearing date. On inquiry of Mr. Condit, Mayor McIntosh stated that a survey will be made of the cost of services required, police protection, complete development plans approved by the County, etc. , prior to the public hearing. Mr. Claussen moved that the application for annexa- tion be referred to the Planning & Zoning Board for them to study and take what- ever action they feel is necessary. Mr. Davis seconded the motion and Mr. Condit asked that a report of their findings be submitted to the Council before the hearing. The motion was carried unanimously. Bills - August 4 thru September 7, 1976. Upon motion made by Mr. Davis and seconded by Mr. Claussen, the bills as presented were approved. Village Attorney's report. Mr. Fann stated that he will have the Council's rules of order by the next meeting. Village Manager's report. Mr. Andersen reported that; (a) he had met with the department heads to discuss employee evaluations for purpose of raises; (b) Met to review individual budgets of the various departments in preparation for the budget hearing of Sept. 20th, and other matters of operations, communications, etc. ; 9/7/76 -5- (c) the P. B.A. negotiator had met on two occasions and that he, Mr. Pothin, is preparing a written report for Council which will be presented as soon as he gets back; (d) someone tore five sections of the guard rail down along N. Bayshore Drive and broke off tops of the posts, which railing is being replaced and posts repaired, along with refurbishing benches, parking and no fishing signs; (e) bids will be coming in for a new cab and chassis for the Public Works Dept. before the end of the fiscal year; (f) a meeting was held on plans for the new public works facilities, as well as, the 103rd St. & 17th Ave, widening, and estimates made on cost of tree and hedge replacement; (g) work is proceeding on plans for the city hall addition and a survey has been made of the property. Mr. Condit asked about the lease on the inspection station and Mr. Andersen reported that the County wants to continue using the Village property for an inspection station until such time as the Village gets it rezoned for a different use. The Council was not in agreement with an extension beyond six months. Mr. Andersen recommended proceeding with the application for re- zoning for the use the Village intends to make of it. The meeting adjourned at 8:15 p.m. Village Clerk A LOVED:� Mayor