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08-17-1976 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL August 17, 1976 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , August 17, 1976, at the Village Hall, with the following Council- men present: Mayor Donald W. McIntosh W. Alfred Davis James W. Condit Jon E. McLeod Absent: Dean. R. Claussen Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Councilman Condit, followed by the Pledge of Allegiance. Minutes of the meeting of August 3, 1976, were approved by motion made by Mr. Condit, seconded by Mr. Davis and carried. Opening bids on janitorial service for Country Club. Bids on a janitorial maintenance program for the Miami Shores Country Club were opened and recorded as follows: (1) Biscayne Janitorial Service 2000 S. Dixie Highway, Miami 33133 $2875. 00 mo. Carpet shampooing - 4� sq. ft. (2) International Services, Inc. 18980 N. W. 2nd Ave. , Miami 33169 $ 915. 00 mo Carpet shampooing - 5� sq. ft. (3) Dart Maintenance & Supplies P. O. Box 592, Miami Shores 33153 $1625. 00 mo. Carpet shampooing - 6� sq. ft. (4) Ball Maintenance & Supplies, Inc. P. O. Box 253, Miami 33138 $1350. 00 mo. 8/17/76 -2- Mr. Davis moved that the bids be turned over to the Village Manager and Club Manager for review with a recommendation to be made at the next meeting. The motion was seconded by Mr. McLeod and carried unanimously. Transfer of funds to Recreation Department Improvements Reserve Fund. At the last meeting an amount of $44, 000. 00 was proposed by the Village Manager to be set aside for a swimming pool capital improvement fund. The allocation was not approved pending further consideration of the pool budget. Mr. Davis moved that funds in the amount of $44, 000. 00 be transfered to the Recreation Dept. Improvements Fund for the purpose of building a new pool. The motion was seconded by Mr. McLeod. In the discussion that followed Mr. Condit stated that a new pool could cost $350, 000and up, and he questioned the advisability of this expense, adding that we should get a definite bid on repairing our present pool which, he learned, had been estimated at between $25, 000 and $35, 000. Mr. Condit thought this money should be put aside for an improvement fund for the existing pool. Mayor McIntosh pointed out that the Council had made a decision to transfer the Country Club pool to the Recreation Department, that the transfer is tied in with the operation of the swimming pool by the Recreation Department for the coming fiscal year 1976-1977, and he suggested that this information be added as an amendment to the motion. Upon acceptance by Mr. Davis and Mr. McLeod of the amendment, it was passed 3/1 with Mr. Condit dissenting. The original motion was then voted on and carried 3/1 with Mr. Condit dissenting. Proposal from Coopers & Lybrand to make a survey of computer needs for Village accounting. Mr. Andersen recommended that the Village Hall be made the 8/17/76 -3- finance center for all payroll, accounts receivables at the club, and all other financial requirements. The proposal made by Coopers & Lybrand included a study of computer needs and applications with recommendations on computers, at a cost of between $2250. 00 and $4500. 00. Mr. McLeod moved approval of an expenditure, not to exceed $4500. 00, for the work outlined in the Coopers & Lybrand proposal. The motion was seconded by Mr. Davis and carried unanimously. First reading: Ordinance amending the Pension Plan. An ordinance recommended by the Pension Board, amending the Pension Plan, was read by title and discussed as to the amending paragraphs which: (1) Re-defines "Average final compensation" to clarify the interpretation used to date. (2) Approves the addition of 3% to be credited to contributions by employees starting January 1, 1976, for refunds or death benefit. (3) Provides method by which service for retirement annunity is pro-rated in the case of a transfer from police officer to general employee or vice versa, required by the difference in normal age of retirement. (4) Refunds members contributions in event of total and permanent disability as defined under Social Security law. (5) Re-defines "Contributions by Members" to clarify interpretation used to date. Upon motion made by Mr. McLeod, seconded by Mr. Davis and carried unanimously, this ordinance was passed on first reading. Final reading will be at the next Council meeting. Correspondence. A letter dated July 7, 1976, signed by Burt S. Haft, General Partner for Half-Chasen Associates, Ltd. , was read. This letter, addressed to Mayor Donald W. McIntosh, is a petition for annexation of the QUAYSIDE Condominium Development, encompassing certain properties adjacent to the 8/17/76 -4- Village property on the north side of 105th Street bounded on the east by Biscayne Bay. Village Attorney, Mr. Farm., presented a report to the Council out- lining procedural requirements for processing an. annexation. Mayor McIntosh stated that all pertinent information would be gathered from Metro. Then it is up to the Council to hold a meeting which will probably be in conjunction with the proposed budget hearing of September 20th, to give the public all the information so they will have the benefit of learning what it is and what it consists of, and decide if we should proceed and if a referendum is advised. Mr. Davis moved that the Council secure facts and information on the Quayside petition for annexation. The motion was seconded by Mr. Condit and carried. The Mayor will acknowledge the letter. Village Manager's report. Mr. Andersen reported; that at the next meeting we would be receiving bids on alley paving and, on a study and evaluation of the Village insurance program; that the Village negotiating team had met with the P. B.A. last Thursday and another meeting is scheduled for this Thursday; that he had received from Mr. Knight, Interim County Manager, a program on bikeways throughout the County which has been given to the Building Inspector for review and recommendation; that letters have been written to the Country Club applicants informing them that we have secured a Club Manager; that he had met with the Village Attorney on several pending matters; 8/17/76 -5- Village Manager's reportcontd. that a public auction is being planned for disposal of various items; that Mr. Fann is working on the Council rules and regulations and will have them ready for approval very shortly. Mayor McIntosh appointed Councilman McLeod to head the Recreation Improvements Committee. The meeting adjourned at 8:20 p.m. r illage Clerk APPROVED; Mayor e .