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08-03-1976 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL August 3, 1976 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , August 3, 1976, at the Village Hall, with the following Council- men present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Absent: None Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Councilman Condit, followed by the Pledge of Allegiance. Mayor McIntosh preempted the meeting with some personal remarks: (1) Your Council has worked harder than any group of individuals he has known, has worked harder to try to solve problems and do what is best, and it is most disconcerning that some individuals do not appreciate it. There have been rumors going around about the Village Council taking actions to take in outside memberships in the Country Club. It is very unfortunate that that is the opinion of some of the people. The only reason the ordinance was drawn was to facilitate some errors that have been made in the past, not by this Council but by Councils way back, to make certain member- ships conform to the regulations. (2) There has been comment that a certain development, known i a 8/3/76 -l- as Quayside, has applied for annexation. We will get all the particulars from the Dade County Planning & Zoning Dept. and bring these particulars back to the Council and if it has merit we will have a public hearing to discuss the pro's and con's of the proposal. Minutes of the meeting of July 20, 1976, were approved as written by motion made by Mr. Claussen, seconded by Mr. Davis and carried. Planning Board minutes. At the meeting of July 22, 1976, the Planning Board approved plans for a house to be built by Dr. and Mrs. Harold C. Spear on Lots 1 and 2, Block 4, Bay Lure Subdivision. These plans had been brought before the Board because of a question of harmonious design. Mr. Joseph Farcus, the architect, reviewed the house plan, landscape plan, and required elevation. Upon motion made by Mr. Condit, seconded by Mr. Davis and passed unanimously, the Planning Board approval of the Spear plan was upheld. Col. R. E. Bowen - discussion of Ordinance No. 387 Col. Bowen, 685 Grand Concourse, appeared before the Council to request that the requirement for a survey prior to making an addition to his home, be waived because he is well within the setback requirements. In the discussion that followed the Village Attorney advised that he is unaware of any provision for waiving this law, which obviated any further action by the Council. Dade County Police Chiefs dinner. A request was made by Chief Fletcher for Miami Shores to host the 8/3/76 -3- Police Chiefs dinner on September 9, 1976, the cost last year amounting to $1168. 00. Mr. Claussen moved that the Village host this dinner at an expense not to exceed $1200. 00. The motion was seconded by Mr. Davis and passed unanimously. Proposal for P. B.A. negotiation consultant. A proposal was received from Mr. Paul Pothin for the "Preparation and Conduct of P. B.A. Negotiations", at a cost of $2500. 00 for the entire service, or $275. 00 per day and expenses. Mr. Claussen moved that we employ Mr. Pothin at a cost of $2500. 00 for the P. B.A. negotiations. The motion was seconded by Mr. Davis and carried. 1975-1976 Budget Appropriation amendment. Five new budget appropriations were proposed by the Village Manager for the current budget (1975-1976), to be taken from surplus funds and set up in reserve accounts as follows; Additional Budgeted Funds to be Acct. Item 1975-76 budgeted (1) 12-G-5 Chipper Truck & Chipper $6, 500. 00 13, 000. 00 (2) 13-G-1 Street Sweeper 6, 000. 00 17, 979. 00 (3) 14-G-1 Front End Loader 9, 000. 00 27, 000. 00 (4) 16-G-2 Reserve for Capital Improve- ments-Swimming Pool 44, 000. 00 (5) 13-E-2 Fire Hydrant Improvements 10, 000. 00 4, 128. 07 Mr. Condit moved that the additional funds be allocated to items (1), (2), (3), (5), and discuss Item (4). The motion was seconded by Mr. Claussen and passed unanimously. Concerning item (4), the Swimming Pool appropriation for the 8 /3/76 -4- Recreation Dept. , Mr. McLeod moved that this be approved. The motion was seconded by Mr. Davis. Mr. Claussen moved to table action on the Swimming Pool appropriation. This motion was seconded by Mr. Condit but failed to pass with the following vote: Mr. McLeod No Mr. Condit Yes Mr. Davis No Mr. Claussen Yes Mayor McIntosh No Mr. McLeod's motion for approval of the Swimming Pool appropriation was then called with the following vote: Mr. McLeod Yes Mr. Condit No Mr. Davis Yes Mr. Claussen No Mayor McIntosh No Motion failed. Country Club Tennis Court Improvements. Pending from the last meeting was the bid made by the Garan Company to renovate six tennis courts at the Country Club for $2, 000. 00. The Village Manager recommended that this bid be accepted, and added that there was money available for this item. The bid was accepted by motion made by Mr. McLeod, seconded by Mr. Davis and passed unanimously. Resolution - Personnel Rules & Regulations. A resolution adopting personnel rules and regulations, which were previously sent the Council, was read. Mr. McLeod moved that the resolution be approved. The motion was seconded by Mr. Davis. Mr. Condit questioned the mothod of giving raises by evaluation and moved that action be tabled on the resolution predicated on certain changes. The motion did not reach the floor for lack of a second. The motion to approve the resolution was then passed 4/1 with 8/3/76 -5- Mr. Condit dissenting, same being entitled: RESOLUTION NO. 611 A RESOLUTION ADOPTING PERSONNEL RULES AND REGULATIONS; PROVIDING FOR EFFECTIVE DATE. Bills - July 20 to August 3, 1976. The pending bills were approved by motion made by Mr. Davis, seconded by Mr. McLeod and carried. Village Attorney's report. Mr. Fann stated that he was preparing a letter on procedure for annexation for Council's guide in conjunction with the request for annexation. Village Manager's report. Mr. Andersen reminded the Council of the request for an ad in the Florida League of Cities Convention Issue of the Florida Municipal Record. Mr. Davis moved approval for a $42. 00 ad. The motion was seconded by Mr. McLeod and passed unanimously. Also concerning the Florida League Convention, it was requested that a voting delegate be named. Upon motion made by Mr. Claussen, seconded by Mr. McLeod and carried, Councilman W. Alfred Davis was named as delegate for Miami Shores. Mr. Andersen reported on receiving a letter from the Assistant County Attorney asking the Miami-Dade Water & Sewer Authority to investigate the fact that the Village has been receiving a fire hydrant charge. Mr. Andersen reported that he has moved into a house in the Shores, as previously notified the Council. As previously reported, the County Building & Zoning Dept. have 8/3/76 -6- given authorization for rebuilding the Public Works sheds and a meeting is being scheduled to work on plans. Mr. Andersen reported that he is working with the Chief of Police on getting rid of surplus or confiscated property by public auction. Mr. Condit asked that the ordinance tabled at the last meeting (concerning non-resident club members) be put on the agenda. Mr. Fann advised that it would have to be re-advertised before it can be considered again. Mr. Condit stated for the record that it was his understanding that we would bring in some outside members if the amendment were passed. The meeting adjourned at 8:50 p.m. Village Clerk ROVED: i Mayor