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03-16-1976 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL March 16, 1976 The regular meeting of the Miami Shores Village Council was held at 7:30 p,m., March 16, 19769 at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. Earl K. Andersen, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Harold A. Davenport of the Miami Shores Community Church, followed by the Pledge of Allegiance. Mayor McIntosh introduced Mr. Earl K. Andersen, as the new Village Manager as of March 8, 1976. Mr. Andersen expressed his appreciation to the Council for having selected him for the position. Minutes of the regular meeting of March 29 1976, were approved as written by motion made by Mr. Davis, seconded by Mr. McLeod and passed. Planning Board minutes. The Planning Board approved a side yard setback variance at 8-1/2 Ft. for a family roan addition at the rear of the residence of Mr. and Mrs. Clarence MacCallum of 10410 N. W. 2nd Avenue, continuing the present building line. This setback was established by County regulations before the property was annexed into the Shores. After a review of the plan Mr. Claussen moved that the action of the Planning Board be sustained. The motion was seconded by Mr. Davis and passed unanimously. Bank resolutions for signature of Earl K. Andersen, Village Manager. The resolution for accounts with Peoples First National Bank of Miami Shores was passed unanimously upon motion made by Mr. McLeod and seconded by -2- 3/16/76 Mr. Davis, said RESOLUTION being No. 604. The resolution covering First State Bank of Miami account was approved on motion made by Mr. McLeod, and seconded by Mr. Davis, said RESOLUTION being No. 605. Resolution declaring the results of the Village Charter Referendum. A resolution canvassing the returns of the Village Charter referendum held on March 9, 1976, was read, disclosing the following results: Amendment No. For Against 1 1572 1049 2 1951 838 3 2176 591 4 1564 1201 5 2091 750 Upon motion made by Mr. Davis and seconded by Mr. McLeod, RESOLUTION No. 606 was unanimously passed, same being entitled: A RESOLUTION DECLARING THE RESULTS OF THE VILLAGE REFERENDUM ON CHARTER AMENDMENTS HELD ON MARCH 99 1976 IN CONJUNCTION WITH THE STATE PRESIDENTIAL PRIMARY. Opening of bids on LaCrosse equipment for Recreation Dept. The following bids were opened: W. H. BRINE CO., Needham, Mass. $29173.00 BACHARACH'S, Towson, Md. 39066.00 Mr. Claussen moved .that the bids be referred to the Village Manager and Mr. Petrey for review and recommendation. The motion was seconded by Mr. Davis and passed unanimously. The recommendation received later in the meeting was to purchase at the low bid of Brine Co. This was approved by motion made by Mr. McLeod, second- ed by Mr. Davis and passed unanimously. Bills for March 1 through March 16, 1976. Upon motion made by Mr. McLeod and seconded by Mr. Davis, the bills were unanimously approved. Unfinished Business: (a) Recommendation on spray rig for Country Club - Mr. Al Bryant, -3— 3/16/76 Golf Course Superintendent, recommended the purchase of the spray rig sold by Southern Mill Creek with the John Bean Pump at $2,190.00. Discussion followed on the possibility of using the rig for spraying the Village parks. Mr. Bryant stated this would require a self powered pump and hand hose costing approximate— ly $150.00 additional. Mr. Claussen moved approval to purchase this spray rig at a cost of up to $2,400.00, to be paid from the Country Club budget. The motion was seconded by Mr. Davis and passed unanimously. (b) Library roof spec's — Mr. Claussen recommended, after talking with the roofer, that nothing be done at this time to the library roof, that it may last from one to five years longer. Mr. Davis moved that the library roof be left as is at the present time on recommendation of a certified roofer. The motion was seconded by Mr. McLeod and passed 4/1 with Mayor McIntosh dissenting. Mr. Carl F. Paulsen, President of the Library Board, is to be notified of this decision. Village Manager's report. (1) No parking signs erected on 96th St. — Mr. Andersen reported that he had met with Dade County Traffic engineers and succeeded in getting this plan changed, and that the signs have been removed this date. (2) Request from Golf Course Superintendent for approval to pave cart paths and surface the new bridge at cost of $500.00. Mr. Andersen recommended that this work be done with the money to be taken from the Course Maintenance budget account. Mr. Davis moved approval for the paving. The motion was second— ed by Mr. McLeod and passed unanimously. (3) Exterminating — Mr. Andersen reported that the residence of the Greens Superintendent and the other cottage have termite problems; that proposals had been received from three companies from which he recommended approval of the bid of Orkin in the amount of $500.00 to fumigate the two buildings. Mr. Andersen also recommended that Mr. Bryant be allowed to use the cottage for an office for himself and storage of non—flamable materials. Mr. Claussen moved approval of -4— 3/16/76 the recommendations of the Village Manager. The motion was seconded by Mr. Davis and carried unanimously. The Village Manager stated that there is money in the Course Maintenance budget for this expenditure. (4) Termination of Club Manager, — Mr. Andersen reported that he had terminated the services of the Country Club Manager as of March 8th and who has since vacated the building and left the area. Village Attorney's report: (1) Peddlers' ordinance — Mr. Lund reported that he and the Chief of Police will discuss this with Mr. Andersen and come up with a recommendation on a suggested ordinance. (2) Water charge — Mr. Lund reported that he had received a letter from one of the County Attorneys that he is reviewing the matter. (3) Franchise tax — Mr. Lund reported that recent legislation grants in the future that the County will be the sole recipient of franchise tax, and that this will come before the Dade County Commission in April. (4) Gas franchise — still in negotiations. Mr. Lund requested that Miami Shores be named as an insured party. (5) Ryder settlement — has not been able to get a settlement as yet. (6) Singles group — requesting settlement of $3,500.00. They have asked that we make an offer. They did produce a receipt from the orchestra for $750.00 but no dates are shown. Councilman McLeod asked what happened to the motorcycle in the Ryder case and Mr. Lund answered that on his recommendation to sell, it was sold to Peterson Motorcycle Agency for $1,000.00. Sludge line report. Mayor McIntosh reported on the meeting held in Washington, D. C. with Congressman Lehman and a subsequent meeting held with Commissioner Levin on March 8th. Since the relocation of the sludge line was denied, Mayor McIntosh then presented to the County various considerations for the reconstruction and beautification of N. E. 2nd Avenue within Miami Shores. -5- 3/16/76 He also reported there would be a meeting on Friday with Mr. Herndon, Metro Highway Engineer, and the Village Manager, to discuss these plans. Councilman Claussen expressed appreciation to the Mayor for the work he had done on this problem. Councilman Condit asked the Council to meet with the Administration Board of the Country Club to find out what they have done and what their plans are. He asked the Village Manager to contact the Chairman of the Board and set a time next week. Mr. Condit then expressed his concern over the "swinging door" policy on managers and department heads where we either don't hire the right man or don't give him a chance. Mr. Condit thought it was time somebody looked into the hiring and firing of managers and department heads, and spell out their responsibilities. He felt there should be specific responsibilities laid down and asked the Council to meet with the Village Manager on this subject. A work shop meeting was tentative set for Tuesday, March 23rd. Councilman Davis called attention to the children on the Country Club grounds, fishing from the dam and canal, and getting in the way of golf play. Mr. Davis asked if we can curtail these activities. Mr. Lund stated that there should be "no trespassing" signs posted. Mr. Khoury, of the Chamber of Commerce, brought up complaints about door-to-door solicitations and people running a business from their homes. The meeting adjourned at 8:50 p.m. -/j v Village Clerk AR ROVED: 1J c Mayor