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12-02-1975 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 2, 1975 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , December 2, 1975, at the Village Hall, with the following Council- men present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Absent: None Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church, followed by the Pledge of Allegiance. Minutes of the special meeting held on November 11, 1976, were approved by motion made by Mr. Davis, seconded by Mr. Condit and passed. Minutes of the regular meeting of November 18, 1976, were also approved as written by motion made by Mr. Davis, seconded by Mr. McLeod and passed. Opening of bids for street sweeper. The following bids were opened and recorded: H. F. MASON EQUIPMENT CORP. $31, 342. 00 FLA. MUNICIPAL SALES CO. 24, 429. 00 Mr. McLeod moved that the bids be sent back to the Village Manager for a recommendation at the next meeting. The motion was seconded by Mr. Condit and carried. 12/2/75 -2- Council determination is regard to Police negotiations. Mayor McIntosh reported that a public hearing was held on November 19th, at the request of the P. B. A. for further consideration of (1) wages, (2) longevity pay, (3) sick leave and (4) pension plan. The Council took these items under advisement and set a meeting on November 24th for further consider- ation. After receipt of a telegram from P. B. A. attorney Slesnick, further discussion on the items was cancelled. Mr. Condit stated that the Council had spent many hours in trying to come to an equitable basis on wages and benefits; in view of the fact that it went to arbitration and the award confirmed the Council's offer, he moved that the Council again offer the P. B. A. a last offer in order to reach an agreement and if this offer is refused all negotiations for the current year be closed. The motion was seconded by Mr. Davis. Mr. McLeod read an article from the Miami Herald concerning the County Police arbitration in which a recommendation was made for binding arbitration instead of advisory arbitration, and he added that he felt the Council should go along with the total recommendation made by the Special Master. Mayor McIntosh reviewed the points in question: wages - 5% offer was made and has been paid since October 1st. This raise with those of the last two years has averaged 10% over each of the last three years. On longevity, Mr. McIntosh asked the Council to consider 2% after 7 years, 5% after ten years and 10% after 15 and up. Sick leave - should stay the same but review of the policy should be given serious study for all employees. On the pension plan, Pension Board we cannot discriminate or change plans. However, the Ge recently approved 3% interest to be paid on refunded contributions, effective January 1st. Mayor 12/2/75 -3- McIntosh also asked the Council to consider some reimbursement for educational courses taken by any employee. Mr. Claussen moved to amend the previous motion, that the Council accept the Master's ruling with the exception of longevity pay for all officers except the Chief of Police. This amendment was not accepted by Mr. Condit because he felt all employees should be treated alike with regard to longevity. Mr. Condit's original motion was then voted on as follows; Mr. McLeod Yes Mr. Condit Yes Mr. Davis No Mr. Claussen No Mr. McIntosh No The motion failed on a 2/3 vote. Mr. Claussen moved that the police be offered longevity pay at 2% after 7 years, 5% after 10 years and 10% after 15 years and up, and reject the other three items under discussion. The motion was seconded by Mr. McLeod and passed 4/1 with Mr. Condit dissenting. Telephone proposal. Mr. Gerald Cardelli, Edward Paganini and Bruce Ferraro of Southern Bell, presented a proposal, originated by Councilman McLeod, for a central phone system located at the Country Club. It was suggested by Mr. McLeod that more information be secured on hours spent on the phone, number of calls, etc. Administration recommendation on Tennis Club hitting wall bids. Mr. Peace recommended that the low bid of the Garan Co. in the amount of $4200. 00 be accepted. Mr. Claussen moved that action on this item be tabled. Mr. McLeod seconded the motion and added that based on the list of bills due at the Club and the cash balance as of November 30, 1975, there is 12/2/75 -4- absolutely no money for this item. The motion carried unanimously. Administration recommendation on golf course turf sweeper bids. Since there was only one bid received, from DeBra Turf & Industrial Equip. , in the amount of $2, 595. 00, it was recommended that it be accepted. Mr. Claussen moved that action be tabled on this bid. The motion was seconded by Mr. McLeod and passed 4/1 with Mayor McIntosh dissenting. Administration recommendation on bids for carpeting the ladies locker room. Mr. Peace recommended that the low bid of Harry Rich at $3, 356. 00 be accepted. Mr. Claussen moved that this be tabled. The motion was seconded by Mr. Condit and carried. After further discussion Mr. Davis moved that all bids be rejected and that we advertize for new bids on the three items listed on the agenda as 5, 6, & 7, for bids to be received on December 16th. The motion was seconded by Mr. Claussen and carried 4/1 with Mr. Condit dissenting. Report on F. P. L. franchise and utility tax coding. Mayor McIntosh reported on the calls received from the article in the Village Hall News and presented a map showing areas of the city that were excluded from the route numbers furnished by F. P. L. , and asked for Council authorization to proceed further and request an audit of the franchise rebate. This was authorized by motion made by Mr. Davis, seconded by Mr. McLeod and carried unanimously. Village Manager's report. (1) Mr. Peace reported that he has had requests to remove trees on public property at the property owners expense, but in view of the established 12/2/75 -5- policy of not removing good trees, he asked for direction of Council. Mr. Claussen moved that this be referred to Henry Boliek and the Village Manager to use their own good judgment for decision. The motion was seconded by Mr. Condit and passed unanimously. (2) Concerning an invoice from O'Neal Septic Tank in the amount of $2, 196. 00, Mr. Peace reported that a new drain field had been installed at the Country Club, without knowledge or authorization of the Village Manager or Club Manager. Mr. Peace asked for authorization to pay the bill. Mr. Claussen stated he would make a report on this installation, which was done on an emergency basis, and moved that we pay the bill. The motion was seconded by Mr. Davis and passed unanimously. Village Attorney's report. Mr. Lund stated that he would write a resolution for the Dade Handicapped Committee. Mr. McLeod asked for a date schedule on the following items; (1) Relocation of floor plan and remodeling of the Village Hall, and suggested that the Village Manager get with the Planning & Zoning Board for a complete re-evaluation of the floor plan of the Village Hall. (2) Study of the maintenance area and facilities. Mr. Peace stated that this has been referred to the Planning Board. (3) Job descriptions, due January 1st. Mr. Peace reported that he is drawing up these descriptions. (4) Surplus Village property - Mr. McLeod asked if all lists had been made up, with exception of the Public Works Dept. , that a recommendation 12/2/75 -6- be made to Council on December 16th as to disposition. (5) Library flooring - Mr. McLeod asked the Village Manager if he had made repairs to the flooring of the library with the money allocated in the budget. Inasmuch as Mr. Peace did not think he had the authority to do this, Mr. McLeod moved that the Village Manager take the authority to do whatever is necessary to repair a building that belongs to Miami Shores. The motion was seconded by Mr. Davis and passed unanimously. Mayor McIntosh brought up the drainage problems and asked the Village Manager to set up a priority list to act on requests. He further requested that the drainage problems be taken to the Planning & Zoning Board for recommendation and priority. The meeting adjourned at 9:15 p. m . Village Clerk APPROVED: l M�y o r