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10-21-1975 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL October 21, 1975 The regular meeting of the Miami. Shores Village Council was held at 7:30 p.m. , October 21, 1975, at the Village Hall, with the following Council- men present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Dr. Floyd Folsom of the Miami Shores Baptist Church. Minutes of the regular meeting of October 7, 1975, were approved as written by motion made by Mr. Davis, seconded by Mr. McLeod and carried. Opening of bids on Police Uniform cleaning. SERVICE SUPREME Cleaners & Laundry Shirts 40 ea. Pants 65 Jackets 75 MARY MacINTOSH - pick up twice weekly Shirts 40 ea. Pants 75 Jackets 75 Mr. Claussen moved that the bids be referred to the Village Manager and the Chief of Police for a recommendation. The motion was seconded by Mr. McLeod and carried. At a later point in the meeting Chief Fletcher, after reviewing the bids, recommended acceptance of the low bid of Service Supreme which was approved by motion made by Mr. McLeod, seconded by Mr. Condit and passed unanimously. 10/21/75 -2- Request by the Chamber of Commerce for $90,00 Village contribution to co-sponsor Christmas home lighting contest. Mr. Mike Khoury, Manager of the Chamber of Commerce, stated that the Village has been co -sponsoring the home lighting contest with the Chamber for many years, sharing half the cost of the prizes and expenses which will not exceed $90, 00 each. Mr. Claussen moved that this expense be approved. The motion was seconded by Mr. McLeod and passed unanimously. Administration recommendation on employee uniform rental bids. The Village Manager recommended that the lowest bid meeting speci- fications be accepted, that of Associated Uniforms at $1.77 per man per week, for a two year bid. Mr. Condit moved that the recommendation of the Village Manager be accepted. The motion was seconded by Mr. McLeod and carried unanimously. Administration recommendation on compliance with the Local Government Comprehensive Planning Act of 1975. The Village Manager submitted a report to the Council on the require- ments of the Act and his recommendation that the Village secure the professional services of a planning consultant familiar with Florida legislation to update our existing comprehensive plan report to meet the requirements of the Local Government Planning Act. The consultant should be commissioned to work with the Village Planning Board until the plan has been adopted by the Village Council and finally accepted by the Florida Division of State Planning. Mayor McIntosh stated that he had received some information from Florida International University whereby they have undertaken to do a study on the Local Government Comprehensive Planning Act and have selected five cities 10/21/75 -3- for this purpose from the Metropolitan Dade County area, including Miami Shores, and are requesting information and material at hand relating to planning efforts for presentation on Tues. , Nov. 4th before a panel. The Village Clerk reported that a University student had already picked up a copy of our plan (as prepared but not adopted) and informed us that a Federal Grant is being secured by the University to fund planning studies which will assist cities in up -dating their plans for compliance with the Act. The following action was suggested by the Mayor and then made a motion by Mr. McLeod: that the documentation from the University be forwarded to the Planning & Zoning Board; have that Board contact Metropolitan Dade County Planning Commission, following up on the letter sent, and have the Board come back with a recommendation to Council in the near future. This motion was seconded by Mr. Condit and carried. Mayor McIntosh then discussed a planning seminar on the Act being held in Tampa Oct. 30-31, and suggested that the Village Manager attend the session. Mr. Peace reported that he had already made arrangements for Mr. Bradford to attend. Appearance of Mr. Bruce Hill of Metro Dade County Tax Assessor's office. Mr. Hill explained that the laws on assessing are established by the State Legislature and that the County must abide by them. He reviewed the procedure that the taxpayer must follow in contesting assessment and gave criteria for appraising. Mr. Hill's remarks indicated that the biggest factor used in assessing was the sales price of other homes in the area. The following citizens discussed assessments with Mr. Hill: 10/21/75 -4- 1. Mrs. Joseph Frechette, 300 N. E. 103rd St. 2. Mr. Leo Price, 1000 N. E. 96th St. 3. Mr. Alfred Mikker, 10180 N. Miami Ave. 4. Mr. Michael Khoury, 249 Grand Concourse 5. Mr. Fred Macy, 43 N. W. 92nd St. 6. Miss Elsie Baioff, 336 N. E. 98th St. 7. Mr. Bedford Price, 920 N. E. 100th St. 8. Mrs. Harvey Ivie, 1268 N. E. 93rd St. 9. Mr. August Merkle, 1045 N. E. 97th St. 10. Mr. Ken Greenblat, 9357 N. E. 9th Pl. 11. Mr. James Townsend, 45 N. E. 92nd St. Village Manager's report. (1) Definition of full-time employee of the Village - Mr. Peace reported that he had contacted municipal and federal offices in regard to hours required for full-time status, and as a result, recommended that an employee who works at least 30 hours a week for 12 months should be considered full time. Mr. Claussen moved that the Village Manager be instructed to prepare an appropriate resolution to make this official. The motion was seconded by Mr. Condit and passed 4/1 with Mr. Davis dissenting. (2) Report on coffee problem - Mr. Peace stated this is tied in with the use of the court room by Metro for which he had received a proposed lease agreement (which will be sent to the Council), and with some statement being prepared by the P. B.A. , on which he will report at the next Council meeting. (3) 20% administrative charge on wages for hiring off-duty employees - Mr. Peace stated that this was approved for Police personnel and he asked if it should cover all other personnel, as well. Mr. McLeod moved that the 20% charge be extended to any Village services (provided off-duty). The motion was seconded by Mr. Davis and passed 4/1 with Mr. Claussen dissenting. (4) Report: that under the Comprehensive Employment Training 10/21/75 -5- Act, we have secured two free employees for 9 months, amounting to about $12, 000, which we have put in the Public Works Dept. (5) Fertilizer for golf course - Mr. Peace reported that twelve tons of fertilizer are needed around the end of this month, and it is the first time this type of purchase has been made under the new purchasing system. Three informal bids have been secured: F. E. C. Co. - $1600. 00, Grace Co. $1323. 00, and City Atlantic - $1700. 00, and it is requested that formal bidding be waived on an emergency basis and authorization given to purchase this fertilizer. It was requested that Mr. Peace have these bids confirmed in writing. Mr. Claussen moved that the Council authorize purchase from the Grace Company. The motion was seconded by Mr. Condit and passed unanimously. (6) Report: Mr. Peace stated that he had received 19 applications for a new Greens Superintendent and with Mr. Cusano and Mr. Walter Shinn, had narrowed the choice to one man who the Greens Committee will be interviewing this evening, as well as reviewing all applications. Village Attorney's report. (1) Mr. Lund reported that the letter from the Ethics Committee had not been received yet. (2) Mr. Lund presented a proposed ordinance requiring a land survey on construction or reconstruction which was approved for advertising Notice of Enactment. (3) Concerning a Country Club Advisory Board - Mr. Lund stated he would draft something on this for further consideration. Mr. Condit brought up the subject of non-residents being permitted 10/21/75 -6- to join the Country Club, as previously discussed, and moved that a limited number of non-residents be allowed to be non-resident golf members of the Country Club at an annual fee of $1,000.00 each, with all requests for member- ship to be screened and a recommendation made by the Membership Committee of the Country Club. The motion was seconded by Mr. Davis and Mr. Claussen added that these memberships should be subject to rules and regulations drawn up and approved by the Council. The motion was passed unanimously. Mr. McLeod stated that pursuant to Mr. Charlie Leeds' request con- cerning a reduced electric cart fee for a threesome, he had discussed the matter with John Cusano and Walter Shinn, arriving at a proposal that the second cart be charged $6. 00 for 18 holes and $3. 00 for 9 holes, with the rate after December 1st being $7. 50 and $3. 25. Mr. McLeod moved that these rates be established and used at the discretion of the Golf Pro. The motion was seconded by Mr. Davis, but was withdrawn after discussion on the suggestion to refer it to a committee. Mayor McIntosh then asked the Village Manager to read the memo he had written 1 this o following the Town Hall meeting which, among other items, covered subject. cv Mr. Claussen moved that the Council endorse the recommendations made in the Mayor's memo to the Village Manager. The motion was seconded by Mr. Davis and passed unanimously. The meeting adjourned at 9:55 p.m. Village Clerk I iiami Jhores`iaage P L O R 1 O A MEMORANDUM TO; Village Manager October 21, 1975 FROM: Mayor Re.: Town Hall Meeting First, I wish to compliment all Village personnel present at last nights meeting on their presentation to the public. I feel the meeting was mutually beneficial to the public and the Village employees. • I suggest the following items be investigated and funneled through the proper departments. (1.) Notification in next Village Bulletin that the dumping of lawn and other trimmings in storm catch basins is prohibited and that violators will be charged with the damages, etc.' (2.) Have policing of noise created by vendors enforced. Have Attorney check soliticing license requirements and fee schedule. (3.) Have Attorney and yourself inquire as to the possibility of a "scavenger" ordinance as suggested by Miami Beach Public Works Director. (4.) Check on drainage problem at 1000 NE 96th Street and submit report and cost estimate to Council. (5.) Confer with Country Club Manager and appropriate Association Committee member as to the following: (a) One person renting a golf cart paying one-half of regular fee. • (b) Control and suggested perusal of social membership usage of Country Club- also confer with Village Attorney on this matter. (c) Ask for written presentation of George Perrin if not received within one week.