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08-19-1975 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL August 19, 1975 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m. , August 19, 1975, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Councilman Claussen, followed by the pledge of allegiance. Mayor McIntosh, on behalf of the Village Council, presented a plaque to Councilman Dean Claussen in appreciation for his dedicated service on the Country Club Management Committee. Minutes of the meeting of August 5, 1975, were approved as written by motion made by Mr. Condit, seconded by Mr. Davis and carried. Planning Board minutes. The request made by Dr. Eng, 9420 Park Drive, to leave an awning carport in front of this address, was denied by the Planning Board. Dr. Eng appealed to the Council for reconsideration of this action. Discussion followed concerning the proper frontage of the property and whether or not this awning is in the setback. Mr. Claussen moved that action on the awning be tabled until the next meeting. The motion was seconded by Mr. McLeod and carried. The Planning Board referred Mr. Bill Kofoed, 1298 N. E. 104th St., 8/19/75 -2- to the Council for a decision on his rear setback problem in order that he may continue with an addition already started. The problem exists because there is an easement or dedication abutting the rear of his property separating it from the property on 103rd Street. No survey was made prior to starting this addition. In concluding that the 7-1/2 ft. is a public dedication Mr. Claussen moved that a rear setback variance be granted of 3 ft. 9 in. to complete the extension to the bedroom on Lot 5, Block 2, River Bay Sub. , and that in the future a survey be required on all additions. The motion was seconded by Mr. Condit and passed 4/1 with the Mayor dissenting. Mayor McIntosh stated that the chair would entertain a motion to require certified surveys for all construction additions and alterations both prior to issuance of a permit and upon completion of the work. This motion was made by Mr. Claussen, seconded by Mr. Davis and passed unanimously. Approval of Annual Police Chiefs Dinner at Country Club, Sept. 25, 1975. Mr. Peace reported that the dinner menu prepared by the Club Manager with an open cocktail hour would amount to $2298. 00 for 125 - 150 people. Mr. Claussen moved that the Council approve this function in an amount not to exceed $2300. 00. The motion was seconded by Mr. Davis and carried unanimously. Local Government Comprehensive Planning Act of 1975. Mayor McIntosh called attention to the recent correspondence on this Act received from the South Fla. Regional Planning Council, (copies of which the Council had received) and asked that the Council be ready to come up with suggestions as to procedure. It was requested that copies of the Comprehensive Plan prepared by Harland Bartholomew & Assoc. be forwarded to the Council. Mr. McLeod moved that this be referred to the Village Manager for a recommenda- tion by the second meeting in October. The motion was seconded by Mr. Davis 8/19/75 -3- and carried. Bills for the month of July. Mr. Davis pointed out certain items furnished by one supplier for several different departments and asked if we can consolidate these purchases. It was requested that the Finance Director be present when bills are presented to the Council. The bills were approved by motion made by Mr. Condit, seconded by Mr. McLeod and carried. Unfinished business: (a) Report on Mrs. Habersin's request for improved alley lighting postponed at Mrs. Habersin's request until the meeting of September 2, 1975. Village Manager's report. Mr. Peace stated that Mr. Pothin had been authorized to negotiate with the Police union at a fee of $250. 00 a week but not to exceed $1500. 00; that with the contract demands going to arbitration this will have to be increased. Mr. Claussen moved that the original motion be amended and that the funds be extended but not to exceed $2, 000 at this time. The motion was seconded by Mr. Davis and carried. Village Attorney's report. Mr. Lund reported that he expects to have something on the Mandel property by next meeting. Concerning the fire merger agreement, Mr. Lund stated that he had worked with the County on their latest changes, and although not completely satisfied with them he reviewed with the Council the reworded paragraphs of the contract page by page. Mr. McLeod stated, in regard to the list of equipment, that he would like to remove our old pumper truck and pots and pans and vacuum cleaner from the list. Mr. Claussen moved that the Chief of Police and the Village Manager determine what items should be turned over to the County in this merger. 8/19/75 -4- The motion was seconded by Mr. Condit and passed. Discussion arose over approval of a fire station site by the County and other minor changes in wording. Mr. Claussen moved that the Council authorize approval of this contract subject to the Village Attorney and the Mayor attempting to clarify the items under discussion. The motion was seconded by Mr. Condit and passed unanimously. Mr. Lund reported on Ordinance No. 324 which permits any resident of the Village use of the recreational facilities and asked for Council's opinion as to eliminating use by persons living in business or commercial zones. Mr. Davis moved that the Village Attorney be asked to look into classifications to eliminate motel and business areas from the residential use classification. The motion was seconded by Mr. McLeod and carried. The Mayor, in a report on the sludge line, stated that he wanted to forward all correspondence and results of the meeting of August 14th to the E. P. A. in Atlanta and ask them for their full consideration of our request. Mr. Claussen moved that the Mayor be authorized to forward all data and correspondence to the E. P. A. office in Atlanta and if it is necessary and desirable that he ask for a hearing before that Board. The motion was seconded by Mr. Davis and carried. Budget hearing date: Mr. Claussen moved that the public hearing on the budget be held on September 16, 1975, 8:00 p.m. at the Country Club. The motion was seconded by Mr. Davis and passed. The meeting adjourned at 9:00 p.m. Village Clerk