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06-17-1975 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 17, 1975 The regular meeting of the Miami Shores Village Council was held at 7:30 oIclock p.m. , June 17, 1975, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Marion Prather of the Miami Shores Christian Church, followed by the pledge of allegiance. At the invitation of Mayor McIntosh, members of three Soccer teams were present who had recently participated in the U. S. Soccer Championship Tournament in New Orleans: (1) Runners-up, boys under 12, (2) Runners-up in division, boys under 14, and (3) National Champions, girls under 16. The Mayor commended these teams for their fine sportsmanship and each member was given a certificate of appreciation for his or her participation. Minutes of the work session of May 28, 1975, were approved by motion made by Mr. Davis, seconded by Mr. Condit and carried. Minutes of the work session of June 2, 1975, were approved by motion made by Mr. Condit, seconded by Mr. Davis and carried. Minutes of the regular Council meeting of June 3, 1975, were approved as written by motion made by Mr. Condit, seconded by Mr. Davis and passed. 6/17/75 -2- Annual report of the Library Board. Mr. Carl Paulsen, President of the Board of Trustees of the Brockway Memorial Library, presented the 27th Annual Report of the library and called attention to highlights of the year's operation. The Board was commended on its excellent work. Recommendation on Library Board appointment. A recommendation was received from the Board for the re-appoint- ment of Mrs. Edward Goldstein to a full five-year term. Upon motion made by Mr. Davis and seconded by Mr. Claussen, this recommendation was unanimously approved. _Police Department request for awning for police mechanic to work under. A recommendation was received from the administration to approve this request with the item being charged against 11-A-1, Fire Dept. salaries. Mr. Davis moved that the Village Manager solicit bids for the police mechanic's canopy. The motion was seconded by Mr. Condit and passed unanimously. Administration request for selection of an accounting firm for the 1974-75 audit. The administration recommendation was to select Coopers & Lybrand, the auditors presently being used, for the 1974-75 audit. Mr. Condit moved that Coopers & Lybrand be retained for another year. The motion died for lack of a second. Mr. Davis made a motion to employ the services of Mese & McCall, a local accounting firm, which motion was withdrawn after Mr. Claussen made an amended motion that Mese & McCall be called in to 6/17/75 -3- discuss their services with the idea of employing them as accounting firm for Miami Shores. This motion was seconded by Mr. McLeod and passed. _Letter from Mr. M. A. Khoury, Manager of the Miami Shores _Chamber of Commerce, on control of businesses soliciting work in the community. Mr. Khoury's letter pointed out incidents of gross overcharging by tree trimmers and petitioned the Village government to control this type of soliciting. The Mayor asked the Village Attorney to report on his investigation of the legal aspects of this problem as well as distribution of advertising material to the homes. Mr. Lund stated that we have no control over the licensing of these operators to do business here; that we might pass a law requiring a written estimate for work to be performed but he didn't think that would be of much help against the victimizing of residents, nor the requirement that they take out a permit, the maximum fine being $500. 00 which we have to prosecute in County Court. Mr. Lund further reported that the County ordinance prohibiting distribution of advertising literature had been repealed. Chief Fletcher stated there is a State consumer protection law that may be effective in these cases. The Mayor pointed out that the Better Business Bureau could be used to check on these people, and added, that we should pursue a program to educate the residents through the Village bulletin. Policy clarification on trimming trees on Village property abutting private property. The Village Manager brought this up as he stated some people wanted their trees cut back and others didn't. The Council agreed that this should be handled by the Manager and Mr. Boliek. Mr. Davis again asked about a program to remove dead coconut palms on private property. 6/17/75 -4- Discussion of Country Club finances requested by Councilman Condit. Mr. Condit wanted to know if we are all set on financing the salary of the new club manager and whatever is necessary to meet the expenses required. Mr. Condit was assured that these expenses would be met. Unfinished Business; (a) Fire Department merger agreement - Mr. Lund reported that Mr. Greene had returned the agreement with some minor changes. The Council agreed to meet on Thursday, June 19th, to take final action on the agreement. (b) Bids on sale of used recreation bus - The following bids were opened and recorded; Boulevard Bible Chapel $ 475. 00 Executive Motors 1000. 00 Mr. Claussen moved that the bus be sold to Executive Motors. The motion was seconded by Mr. Davis and carried unanimously. (c) Appointment of committee to advise Council on Charter revision - Mr. Condit moved that the persons named at the last meeting be appointed as the committee. The motion was seconded by Mr. McLeod and passed. Mr. Claus sen then moved that Bill Fann be named Chairman. The motion was seconded by Mr. Davis but failed to carry on a 2/3 vote with Messrs. McLeod, Condit and McIntosh dissenting. (d) Report on sludge line by Mayor McIntosh - The Mayor reported on his endeavors to get the sewer line placed in Biscayne Boulevard instead of N. E. 2nd Avenue. Copies of his correspondence 6/17/75 -5- with the various controlling agencies and legislators had previously been forwarded to the Council. Village Manager's report: None Village Attorney's report: Mr. Lund stated that he had sent a letter to the attorney for the TV film company informing him that this type of business is not permitted in the residential zones of Miami Shores. Mr. Davis asked if the Manager had started a program for the removal of dead palm trees on private property. Mr. Peace stated we could pass the same ordinance that Metro had passed; also, that he has sent for specifications to be used to solicit bids from tree contractors. Instead of waiting until the meeting on Thursday, the Council then reviewed the latest draft of the fire merger agreement with the attorney, in order to expedite approval and forwarding to the County Manager. Mr. Claussen moved that the Council approve the agreement with the changes recommended, subject to review of two items: "personnel" in paragraph 8, and in paragraph 9, that the Village will be responsible for the zoning of the property. The motion was seconded by Mr. McLeod and passed unanimously. Mr. Claussen asked that bids be solicited for the purchase of 17 new golf carts by the next meeting. The Council had no objection to putting out bids. Discussion on selection of a Country Club Manager: Mr. Peace and Mr. Santino Cascio, Chairman of the Selection Committee, discussed the 6/17/75 -6- interviews the committee had conducted and the salary they would recommend for the club manager, starting at $18, 000. 00, with other benefits. Mr. Davis moved that the Council hold a special meeting on 4:00 p. m. Thursday, June 19, 1975, after the committee has concluded all the interviews, to discuss salary for a club manager. The motion was seconded by Mr. Claus sen and carried. The meeting adjourned at 9:50 p.m. �Iz Village Clerk JAROVED: �i Mayor