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05-20-1975 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 20, 1975 The regular meeting of the Miami Shores Village Council was held at 7:30 o'clock p, m. , May 20, 1975, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Dr. Floyd Folsom of the Miami Shores Baptist Church, followed by the pledge of allegiance. Minutes of the meeting of May 6, 1975, were approved by motion made by Mr. Condit, seconded by Mr. Davis and carried. Minutes of the work session of May 9 , 1975, were approved upon motion made by Mr. Condit, seconded by Mr. McLeod and passed. Authorization to solicit bids to sell the old school bus used by the Recreation Dept. Mr. Hal Petrey recommended that this piece of equipment which is now surplus be sold for $450. 00 - $500. 00 and that bids be solicited from scouts, churches, etc. Mr. Claussen moved that the Village Manager be authorized to solicit at least three bids in writing for the purchase of the school bus. The motion was seconded by Mr. Condit and passed unanimously. Opening of bids on recording-playback equipment for the Police Dept. The following bids were opened and recorded: 5/20/75 -2- 5tancill-Hoffman Corp. $13, 263. 30 12, 852. 50 Dictaphone Corp. 12, 996. 66 Magnasync Moviola 14, 916. 00 By motion made by Mr. Cnn.dit, seconded by Mr. McLeod and passed unanimously, the bids were referred to the Village Manager for his recommend- ation at the next meeting. Opening of bids on an aerial lift truck for the Public Works Dept. The following bids were opened and recorded: Callahan Motor Co. $ 8, 962. 00 Royal Truck Equipment, Inc. 1974 Chevrolet 16, 000. 00 1975 Ford 14, 900. 00 Altec Industries 18, 603. 45 Alternate #1 18, 018. 78 Alternate #2 17, 000. 00 14, 112. 84 Alternate ##1 13, 877. 40 13, 834. 34 Alternate ##1 13, 558. 90 H. F. Mason Equipment Co. 20, 064. 47 Mr. McLeod moved that the bids be referred back to the Village Manager for his recommendation at the next meeting. The motion was seconded by Mr. Condit and carried. Recommendation on bids received at last meeting to build a tennis backstop:,at the Tennis Club. A recommendation was received from the Village Manager to accept the low bid of G. S. Petku, General Contractor, in the amount of $4, 800. 00, with $4, 500. 00 to be taken from the Tennis budget and the balance to be provided by contributions from Tennis Club members. Mr. Claussen moved that these bids be rejected until such time as funds are available to build the backstop. The motion was seconded by Mr. McLeod and passed unanimously. 5/20/75 -3- Administration request for clarification of license fee on Commercial outdoor photography and film making. Ms. Linda McGowan, Asst. Director of the American Film Systems, who recently made a film commercial for Florida Power & Light Co. in Miami Shores, appeared before the Council to ask for a review of that part of the Village license ordinance which has been used to cover commercial filming at $50. 00 a day. It was her contention that there should not be a fee when filming is done on private property and that there should be a uniformity of licensing throughout the area to assist the industry in its development in South Florida. Mr. Claussen moved that the ordinance be reviewed by the City Attorney and Manager for a recommendation on the treatment of this business. The motion was seconded by Mr. McLeod and passed unanimously. Request by Chase Federal Savings & Loan Assn. to donate palm trees to the Village as part of a promotional project. By this project palm trees will be given to passbook account customers who open or add to an account of $100. 00 or more. If these trees are given to the Village the donor's name will be entered on an Honor Roll and displayed in the Chase Federal office in Miami Shores. It was also reported that the details of planting these trees had been worked out with Mr. Boliek. Mr. McLeod moved that the proposal of Chase Federal be accepted. The motion was seconded by Mr. Davis and carried unanimously. Village participation in Bicentennial activities. Mr. Hal Petrey, as Bicentennial Coordinator for the Village, recommended that the Village not become certified with the National Committee as it would hamper planning local activities. Mr. Petrey also recommended an Executive Committee 5/20/75 -4- of 6 to 8 people to form the core group to be assisted by a second committee composed of one representative from each organization, social, civic, or academic, to act as a Board of Directors. Mr. Davis moved that the Council accept Mr. Petrey's recommenda- tions as to Bicentennial plans and proceed immediately. The motion was seconded by Mr. Claussen and carried. It was requested that nominations be secured so that the Executive Committee can be named at the next meeting. Letter from concerned parents of children attending Miami Edison High School. A letter was received from parents and community leaders soliciting support from the Village government in their petition to the Dade County School Board to provide supplemental funding to enrich the educational program at Edison before quality education is lost at this high school. Mr. Claussen moved that the Council pass a resolution expressing our concern on this subject, with a copy to the School Board. The motion was seconded by Mr. Davis and passed unanimously. Village Attorney reports: (a) Ordinance creating a Charter Review Board or Committee - Mr. Lund reported that the Dade County Charter requires that a Charter Review Board make recommendations on charter changes within 120 days and that an election then be called within 60 to 120 days thereafter, or a maximum of 8 months to put charter changes on the ballot. He asked if the Council wished to act this promptly and be ready to call a special election. It was suggested that a committee be established to make recommendations to the Council on the Charter and then, if advisable, create the Charter Review Board. Mr. McLeod moved that the motion made at the last meeting concern- ing the establishment of a Charter Review Board be 5/20/75 -5- rescinded and that by the next meeting the Council submit names of people for this committee to make recommendations to the Council as to the advisability of reviewing and amending the Charter. The motion was seconded by Mr. Davis and carried. (b) Resolution to the Fla. Board of Building Codes & Standards requesting continued use of the So. Fla. Building Code. The Village Attorney felt there should be some uniformity of action among the cities and the Building Director reported that he was attempting to get information on what other cities were doing to support the continued use of the South Florida Building code as opposed to the new State Code. Mr. Claussen moved that action be tabled until such time as it is determined what other municipalities are going to do. This will be left on unfinished business. _Discussion of naming the park located on the west side of N. E. 2nd Ave. between 93rd and 94th Streets. Mr. Condit stated that we already have a memorial in this park for a man missing in action and suggested that this be known as Miami Shores Memorial Park and at some future time move the monument at the Village Hall to this park. Mr. Claussen moved that the Mayor appoint a committee to review these suggestions. The motion was seconded by Mr. Davis and carried. Unfinished Business: (a) Fire Dept. merger agreement - The Village Manager reported that a meeting has been called for this Thurs. with Metro representa- tives and that we will proceed from there. A list of possible sites of a future fire station prepared by the Building Inspector and the Fire Dept. , had been forwarded to the Council. 5/20/75 -6- (b) Dade of meeting of Village Council and Village Insurance Advisory Board - This was set for Wednesday, May 28th, at 4;00 p. m. (c) Purchasing ordinance - A proposed outline of purchasing regulations had been forwarded to the Council by the Village Manager. Mr. Condit moved that Item #4 be changed to "purchases of $300. 00 or more. . . " The motion was seconded by Mr. McLeod and passed. Mr. Davis moved that Items #2 and #3 be changed to "purchases of $50. 00 or more . . . " Mr. McLeod seconded the motion and it was carried. A motion was then made by Mr. McLeod that the Village Manager be directed to operate under these guidelines for six months so that the system can be evaluated and modified before putting it into ordinance form. The motion was seconded by Mr. Davis and carried. (d) Discussion of property behind Thompson McKinnon requested by Attorney H. Reynolds Sampson - Mr. Sampson explained a new proposal for the development of Lots 8 and 9, Block 30, which the Council asked him to pursue along the rules and procedures for re-zoning applications before the Planning & Zoning Board. (e) Appeal of W. W. Reinhardt, Jr. , 78 N. W. 106th St. , regarding an awning carport. Mr. Reinhardt will be notified that this will be on the agenda for June 3rd. The alley abutting Mr. Mandel's property at 797 N. E. 94th St. , was again discussed. Mr. McLeod moved that the Village accept Mr. Mandel's 5/20/75 -7- assuming cost of paving & land- proposal to deed to the Village that area of his property for a turn-aroundjand scapinj in turn the Village will vacate that portion of the alley that Mr. Mandel is using. The motion was seconded by Mr. Davis and passed with the following votes: Mr. McLeod Aye Mr. Condit No Mr. Davis Aye Mr. Claussen No Mr. McIntosh Aye Electric cart rentals - On behalf of the Country Club Management Committee, Mr. Claussen moved that cart rentals be reduced June 1st from $8. 00 to $6. 00 for 18 holes until further notice. The motion was seconded by Mr. McLeod and passed. The meeting with the Council and the Management Committee was set for Wednesday, May 28, 1975, at 7:00 p.m. Recreation Dept. Advisory Committee recommendation. The following names were presented by Mr. Petrey for recognition as an Advisory Committee to the Recreation Dept. until the mechanics, guide-lines and policies can be established to determine their length of term serving on this committee: Joseph Dugoni Irvin Waldman, M. D. Dr. S. Lowry Camp John Sapf Mrs. Leonard Spragg Mrs. Albert Goff Sidney Pickard, Jr. Mrs. Vernon Posey "Tug" Miller (Dale) Bradley Owens Mr. Davis moved that the Council recognize this group as the Recreation Department Advisory Committee under Mr. Hal Petrey, to serve through December 31st of this calendar year. The motion was seconded by Mr. Claussen and passed unanimously. 5/20/75 -8- The Village Attorney reported that he had received a call that North Miami was considering institution of an injunction suit against the County Water & Sewer Board to try to stop construction of any sewer line through North Miami, and was asked if Miami Shores was interested in joining in such action. After discussion, Mr. Claussen moved that the Mayor and Attorney be authorized to contact North Miami in this regard and keep the Council informed of what action is being taken and advise other affected municipalities. The motion was seconded by Mr. McLeod and passed unanimously. Mr. Davis brought up the subject of the current status of the paper recycling bin, following a complaint from one of the neighbors living in the immediate area. The Village Manager reported that the situation remains about the same, with the time and labor involved in keeping it there, probably not offsetting the revenue received. Mr. Claussen moved that the paper truck be discontinued and cleared out as of July 1st. The motion was seconded by Mr. Davis and carried. The meeting adjourned -at 9:25 p. m. IkAza Village Clerk AP OVED: K Mayor