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05-06-1975 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 6, 1975 The regular meeting of the Miami Shores Village Council was held at 7:30 o'clock p.m. , May 6, 1975, at the Village Hall, with the following Councilmen present: Mayor Donald W. McIntosh W. Alfred Davis Dean R. Claussen James W. Condit Jon E. McLeod Mr. David Peace, Village Manager, and Mr. Richard Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church, followed by the pledge of allegiance. Minutes of the meeting of April 15, 1975, were approved by motion made by Mr. Claussen, seconded by Mr. Davis and passed. Minutes of the work session of April 18, 1975, were approved by motion made by Mr. Davis, seconded by Mr. Claussen and carried. The work session minutes of April 28, 1975, were approved by motion made by Mr. Claussen, seconded by Mr. Davis and passed. Planning Board minutes. Mr. W. W. Reinhardt, Jr. , 78 N. W. 106th St. , had advised that he would appeal to the Council after being refused permit to keep an awning carport in the front setback of his home. Mr. Reinhardt was not present when this item was called. 5/6/75 -2- Planning Board minutes (contd. ) Mr. George Frix, Jr. , had submitted an offer to the Village on behalf of the owner, Dr. J. Andrew Burnam, of Lots 8 and 9, Block 30, Miami Shores Sub. , at a selling price of $35, 000. 00. After discussion Mr. Condit moved that the Council inform the owner that the Village is not interested at this time in purchasing the property. The motion was seconded by Mr. Claussen and passed 4/1 with Mr. McLeod dissenting. _Appointment of Village representative to the Dade County League of Cities, Inc. Mr. McLeod moved that Mr. Condit be named as Village representative to the Dade League. The motion was seconded by Mr. Davis and passed. As an alternate, Mr. Condit named Mr. Davis. The motion was seconded by Mr. McLeod and passed. Appointment to fill vacancy on the Planning & Zoning Board. The names of Kenneth Greenblat, Albert Toussaint and John Schmidt were proposed. Mr. Davis moved that the Council use these names as a guide for the interim appointment to the Planning Board and that these names be voted on. Mr. Condit seconded the motion and it was carried. Mr. Condit then moved that Mr. Toussaint be nominated to fill the interim appointment until July, 1975. The motion was seconded by Mr. Davis and passed with the following votes cast: Mr. McLeod No Mr. Condit Aye Mr. Davis Aye Mr. Claussen Aye Mr. McIntosh Aye 5/6/75 -3- Resolution authorizing renewal of the Country Club short term loan from Peoples First National Bank. The Village Attorney had revised the proposed resolution previously forwarded to the Council by adding . . . "payment of the same to be made solely from excess revenues of the Country Club. . " After the reading of this resolution Mr. Claussen moved that it be approved. The motion was seconded by Mr. McLeod and Resolution No. 585 was unanimously passed and adopted, same being entitled: A RESOLUTION EXTENDING LOAN BY APPROVING DEMAND LOAN OF $40, 000. 00 FROM THE PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES IN CONNECTION WITH OPERATION OF THE COUNTRY CLUB. Request by the Area-Wide Agency on Aging to declare May as Senior Citizens month. The Council approved this recognition with announcement of the Agency' s variety program to be held on May 25, 1975, at the Bayfront Park Auditorium. Open bids for a tennis backstop at the Tennis Club. Bids were opened and recorded as follows: W. F. Wynne Co. , Inc. $6, 556. 00 Halmark Construction Co. 5, 400. 00 + 340. 00 landscaping M. D. Forsythe Construction Co. 4, 980. 00 + 1% bond Sea-Bee Construction Co. 4, 875. 00 Geo. S. Petkew 4, 800. 00 Mr. Claussen moved that the bids be referred to the Village Manager for his advisement. Motion was seconded by Mr. Condit and passed. Discussion of a Charter review. Mr. Davis moved that the Council establish a Charter Review Board to make recommendations to the Council. The motion was seconded by Mr. McLeod and passed unanimously. 5/6/75 -4- Village Manager's reports. (a) Request to employ the services of Labor Negotiator Paul Pothin to assist in forthcoming labor negotiations with the P. B.A. , at a cost of $25. 00 per day, amounting to between $1, 000. 00 and $1500. 00. Mr. Claussen moved that Mr. Paul Pothin be employed at a cost not to exceed $1500. 00. The motion was seconded by Mr. Condit and passed 4/1 with Mr. McLeod dissenting as he felt it might be wise to contact other negotiators in this field. (b) Letter from Homestead City Manager concerning County ordinances that will require municipal development plans to be approved by the County Planning Department and asking the Village to oppose passage of these ordinances. The Village Manager reported that the administration is of the opinion that such Metro ordinances would be to the advantage of Miami Shores in that they would serve to control indiscriminate growth made without concern for the impact on surrounding areas. Mr. Claussen moved that the Council table action on this. The motion was seconded by Mr. McLeod and passed unanimously. (c) Florida Building Code Act of 1974 - The Building Director, Mr. Bradford, in cooperation with South Florida building officials, requested a recommendation from the Village Council to the Florida Board of Building Codes & Standards, for continued use of the South Fla. Building Code, instead of the new State Code. Mr. Claussen moved that the Village Manager and Village Attorney prepare a resolution to oppose the State Standard Building Code and maintain the South Fla. Building Code because the new State Code is a minimum standards code. Mr. McLeod seconded the motion and it was carried unanimously. (d) Mr. Peace asked the Council for a special work session to 5/6/75 -5- discuss and outline the work relationship and expectations of the City Manager and what the Council expects of the administration. The Mayor will call this meeting. Bills for the month of April. Councilman McLeod moved that by the next regular Council meeting a proposal be made for establishing a purchasing order system. The motion was seconded by Mr. Davis and carried unanimously. The bills were approved by motion made by Mr. McLeod, seconded by Mr. Davis and passed. Mr. Davis questioned the same type of purchases being made from several different companies and it was explained that they are all under County bid. Mr. McLeod moved that the Village Manager investigate costs of goods, and services to the Village such as, telephone, insurance, accounting, computer services and any other he may designate and that he will report his findings and recommendations to the Council in writing on a timely basis. The motion failed for lack of a second. A discussion followed on some of these items: telephone service and insurance. Questions were asked on the many items listed as "Operating Parts and Supplies". Mayor McIntosh also requested that more expenses on the Country Club operation be listed on the monthly bills. Mr. McLeod moved that the Village Manager look into the cost of insurance to the Village. Mayor McIntosh relinquished the chair to second the motion. Mr. McLeod stated that there are consulting firms who go into municipalities and for a fee look totally at the insurance program to make sure the city is getting the best price and coverage. Mr. Claussen suggested that it 5/6/75 -6- would be advantageous to meet with our insurance committee. An amendment was made to the motion to add that the Council meet with the Village Insurance Board. This was accepted and passed unanimously and followed by a unanimous vote on the original motion. Unfinished Business; (a) Fire Department merger agreement - no report. (b) Auto Inspection Station merger affecting employment of Sgt. Wiley. The problem of allowing Sgt. Wylie to remain on the Village payroll as a contract employee was discussed in regard to insurance and pension liability. Mr. Claussen'moved that the Council adhere to the original contract agreement for the transfer of all inspection station personnel to Metro. The motion was seconded by Mr. Condit and carried unanimously. (c) Wheel chair ramps for the Village Hall, library and recration center. Mr. McLeod moved that we consider each of these on an individual basis at such time as we do any remodeling or work on these buildings. The motion was seconded by Mr. Davis and passed unanimously. (d) Mandel alley - The Village Attorney reviewed the status of the problem with the agreement offered by the Village being unacceptable to Mr. Mandel without a fixed time limit. After discussion Mr. Davis moved that the Council allow Mr. Mandel to go ahead and use the property by legally trading that portion of the alley under discussion by vacation by the Village, for a turn area on his property, with Mr. Mandel assuming the cost of paving and landscaping the turn area. The 5/6/75 -7- The motion was seconded by Mr. Condit, but failed to carry with Messrs. McLeod, Condit and Claussen dissenting. Mr. Condit them moved that an agreement be made with Mr. Mandel allowing him use of the alley as he is using it, and at the same time, that he will allow the Village to use the turning area, improving it as he agreed. If not, that we notify him that he will be in violation of parking in the alley. The motion was seconded by Mr. Davis and passed with the following votes cast: Mr. McLeod No Mr. Condit Aye Mr. Davis Aye Mr. Claussen Aye Mr. McIntosh No Mr. Claussen then brought up the subject of Country Club funds and moved that no funds be transferred from the Country Club budget to the Village without approval of the Village Council and that the money recently transferred be returned to the Country Club. Motion failed for lack of a second. Mr. McLeod stated that he had received many calls about the dog track parking on the college property on the east side of N. W. 2nd Avenue and in talking with F. P. & L. he had been promised poles that could be used to block this area. Mr. McLeod suggested that the appropriate persons at the College be contacted with the idea of using these poles to block the southwest corner of the lot, laying the poles out in a square. Mr. McLeod then moved that the Village Manager investigate all possibilities to work this out. The motion was seconded by Mr. Condit and passed unanimously. Mr. Mike Khoury, Manager of the Chamber of Commerce, brought up 5/6/75 -8- recent cases where tree trimmers had grossly overcharged the public and suggested that the Village pass an ordinance requiring that any person performing services within the city at a cost exceeding $50. 00, that they have to get a permit from the Village. The Village Attorney will look into this. Mr. Claussen revised his former motion, that no moneys be trans- ferred from the Country Club to the Village without Council approval and that the $5, 000 for Village services be transferred back until such time as the Council feels it is necessary. The motion was seconded by Mr. Davis and the motion passed with the following vote: Mr. McLeod Yes Mr. Condit No Mr. Davis Yes Mr. Claus sen Yes Mr. McIntosh No The meeting adjourned at 9:50 p.m. Village Clerk A OVED: A'dkL94��� ayor