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03-04-1975 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL March 4, 1975 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , March 4, 1975, at the Village Hall, with the following Councilmen present: Mayor James W. Condit Dean R. Claussen Raymond L. Clement Elwood Jones Harry F. Smenner, Jr. Absent: None Mr. David Peace, Village Manager, and Mr. Richard M. Lund, Village Attorney, were also present. The meeting was opened with an invocation given by Pastor Mike T. Rogacs of the Miami Shores Church of Christ. Police Officer Cummings, President of F. O. P. Miami Shores Lodge, presented a check in the amount of $1200. 00 to the Recreation Department as a contribution toward the cost of the new recreation bus recently purchased. Concerning the minutes of the last meeting, Mr. Smenner asked for a correction on Page 6. to reflect, in regard to the Mandel alley, that "if we cannot resolve this matter we will tear up the pavement" (not open the alley. The minutes were then approved as corrected by motion made by Mr. Claus sen, seconded by Mr. Jones and carried. Request by John Ely to extend his residency in the Country Club house. Mr. Ely petitioned the Council for permission to stay in the small house on the golf course until he is able to relocate and his son finishes the school term in April. Mr. Clement moved that Mr. Ely be permitted to stay in the 3/4/75 -2- house until April 29th on a no-charge basis. Attorney Richard Lund pointed out that there is a procedure covering sale or lease of Village property. Mr. Claussen seconded the motion and added that this be made a part of his severance pay. Mr. Clement amended his motion to include that Mr. Ely be required to get the proper insurance for his personal property for which the Village will not be responsible. Mr. Claussen accepted the amendment and it was passed unanimously. Review of resolutions passed at February 18, 1975 Council meeting establishing Country Club interim Executive Committee. Mayor Condit brought up this subject as he questioned the authority of the Country Club Committee to fire anybody. In the discussion that followed Mr. Claussen stated that it had been suggested to the employee in question that he resign. Mr. Jones then presented the following resolution: "WHEREAS, the Miami Shores Country Club is presently without a manager of the clubhouse facilities and related operations; "WHEREAS, it is the determination of the Council that immediate measures, both economical and operational, be put into effect and that same can best be accomplished by a management committee. "NOW, THEREFORE, BE IT RESOLVED, that Resolution No. 580 is hereby repealed; "That the Village Manager is hereby directed to appoint a manage- ment committee which shall consist of Roy Abagnale, Paul Brollier, Jack Fitzgerald, Lawton McCall and Dean Claussen to serve as a managing committee of the Country Club until further action of the Council, said members to serve without compensation; "That said committee is charged with the administration of said Country Club and carrying out all operational and management policies now in force and as hereinafter may be adopted by the Council; "That said committee shall submit periodic reports of its activities and financial matters to the Council and Village Manager and make recommenda- tions for the establishment of an operational policy; 3/4/75 -3- "That the Village Manager is authorized to delegate to said committee authority to hire and discharge employees of said Country Club, except in cases of existing contracts between employees and Miami Shores Village. "This Resolution shall become effective upon adoption. " Mr. Jones moved the adoption of the resolution as presented. The motion was seconded by Mr. Claussen and passed 4/1 with Mayor Condit dissenting, said resolution being: RESOLUTION NO. 581 A RESOLUTION REPEALING RESOLUTION NO. 580; DIRECTING THE VILLAGE MANAGER TO APPOINT AN INTERIM COMMITTEE TO MANAGE THE MIAMI SHORES COUNTRY AND SPECIFYING ITS AUTHORITY AND RESPONSIBILITIES. Discussion of loans coming due on the Country Club. Mr. Roy Abagnale, a member of the Country Club management committee, reviewed the financial condition of the club, as follows: as of March 4, 1975, we had an overdrawn condition at the bank of approximately $17, 000, estimated bills for February which have not been paid, of about $24, 000, or $41, 000. There is a note coming due next month in the amount of $45, 000, and a note due June 1st of $21, 480. He further stated that as of January 31, 1975 we had accounts receivable in the amount of $145, 000 which is now down to $96, 000, and that we are running about a$100, 000 balance in accounts receivable with no working capital. Mr. Abagnale stated that we need at least $50, 000 in addition to what we have outstanding, or $157, 000. The Committee recommends a loan of $150, 000 to pay off the $45, 000 loan next month, using the balance of $105, 000 to pay bills, cover the overdraft and meet the note due June 1 st. Mr. Abagnale indicated that Mr. Usina would go along with this and that they might be able to repay it 3/4/75 -4- at $2, 000 a month over a period of four years. A resolution approving a loan of $150, 000. 00 from the Peoples First National Bank of Miami Shores was read by Mr. Abagnale. Mr. Clement moved the adoption of this resolution. The motion was seconded by Mr. Jones and passed 4/1 with Mayor Condit dissenting, said resolution being NO. 582, entitled; A RESOLUTION APPROVING A LOAN OF $150, 000. 00 FROM THE PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES FOR THE OPERATION OF THE COUNTRY CLUB. Discussion of limiting terms of office of Councilmen. Mayor Condit brought up this subject and stated that while he knew it would require a charter change he felt it should be considered. He then moved that the term of office of Councilmen be limited to two terms. This motion died for lack of a second. Discussion of 1576 gratuity and status report of Country Club. Mr. Claussen reported that the Committee recommends that the 15% service charge on all areas where checks are written be discontinued but that the 15% service charge b® continued on banquets, service clubs, etc. , beginning next Tuesday, March 11, 1975. The motion was seconded by Mr. Jones and passed unanimously. Recommendation on digital doppler radar gun bids. The Village Manager recommended purchase of the lowest priced device meeting the specifications which is, CMI Inc. at $1, 082. 50. Approval for purchase of the radar gun from CMI at a cost of $1, 082. 50 was granted by motion made by Mr. Smenner, seconded by Mr. Jones and carried. 3/4/75 -5- Recommendation on furnishing and installation of three chain link fences at the Recreation Dept. A recommendation was made by the Village Manager to purchase the lowest priced fencing from Best Fence Co. at $1, 986. 00. Mr. Clement moved that the Council accept the Manager's recommendation. The motion was seconded by Mr. Claussen and passed. Bills. In discussing the current bills Mr. Smenner brought up the lack of a purchasing system which the Council had ordered some time ago, and moved that every purchase over $5. 00 be made through a written purchase order from the Department head and that the Manager take whatever steps are necessary to implement this system. The motion was seconded by Mr. Jones and passed by four affirmative votes as Mr. Claussen had left the meeting before the vote was taken. The bills were then approved by motion made by Mr. Clement, seconded by Mr. Jones and passed. Appointment of Election Judges. The Village Clerk presented the following list of poll workers for the election of April 8, 1975; Mrs. Alba Cavalieri 61 N. E. 102nd St. Mrs. Fay Breden 105 N. W. 94th St. Mrs. Nora Upthegrove 38 N. E. 109th St. Mrs. LaDean Childres 30 N. E. 105th St. Mrs. Ethel Landis 246 N. E. 100th St. Mrs. Gladys Barco 9080 N. E. 2nd Ave. Mrs. Doris Stafford 299 N. E. 99th St. Mr-5 Gloria Ink 54 N. E. 106th St. Mr. Charles Markel 131 N. E. 110th St. Mr. Thomas Little 426 N. E. 102nd St. Mr. Jones moved the appointment of these Judges. The motion was seconded by Mr. Smenner and passed. 3/4/75 -6- Mr. Mike Khoury of the Chamber of Commerce stated he wanted the citizens of Miami Shores advised that the Parole Board had established an-office at 116th St. and N. E. 2nd Ave. , and that there are 1241 parolees reporting to this station, with none of them living in Miami Shores, Biscayne Park or E1 Portal; and at the same time there has been an increase of burglaries and hold-up's in this area. Mr. Khoury warned that if anyone notices anything unusual or anything that looks improper he should call the Police Dept. and report it. Mr. Smenner brought up the voting that took place on approval of the building site described as the east 1/2 of Lots 16, 17 & 18, Block 13, First Addition to Pasadena Park Sub. , in which Mr. Claussen abstained because of an apparent conflict of interest. Mr. Smenner wanted to make sure Mr. Claussen filled out the form required when abstaining from voting. Mr. Clement mentioned the way the streets have been torn up with the installation of the new water mains and the Village Manager reported that they are being maintained in a temporary condition. The Village Manager made a report on the second palm tree injections which the Village forces are now completing. Mr. Clement asked the Manager to check the palm trees on the golf course. The Village Attorney reported that the Freund case (trailer parked on parkway).has been closed with the result that our ordinance can be maintained. The meeting adjourned at 5:40 p.m. --;4 �.Jr-dam/ APPROVED: Village Clerk L,4 Jt/',"� M r