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09-17-1974 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 17, 1974 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , September 17, 1974, at the Village Hall, with the follow- ing Councilmen present: Mayor James W. Condit Raymond L. Clement Elwood Jones Harry F. Smenner, Jr. Absent: Dean R. Claus sen Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church. Minutes of the meeting of September 3, 1974, were approved as written by motion made by Councilman Jones, seconded by Councilman Clement and carried. Minutes of the Work Sessions of September 5, September 10, August 29, August 28, August 26, August 22, August 20, July 22, July 15, and July 11, 1974, were also approved as .written. Mr. John Greene, Administrative Assistant to the County Manager, appeared before the Council in regard to his previous request that we do not close the auto inspection station until the County has had time to make the Village a proposal for its continued operation. He stated that under a merger agreement the County would accept our employees but if it is not a merger the County would still want to take care of our employees. He suggested that the employees 9/17/74 -2- take the County employment test so they would be ready to be hired by the County if necessary. Mr. Greene stated he felt sure he could bring an answer back to the Village before October 1 st. Mr. Clement moved that the Council accept this report with thanks. The motion was seconded by Mr. Jones and carried. Planning Board minutes. Planning Board approval was given for a Waiver of Plat to redivide Lots 12 and 13,, Block 76, Miami Shores Subdivision. The Waiver covers Lot 13 and the southwest corner of Lot 12, creating a building site of 7184 square feet with a 75 ft. frontage. After review of the plan Mr. Clement moved that the Council uphold the action of the Planning Board. The motion was seconded by Mr. Jones and passed unanimously. It was also suggested that the garage entrances on these lots be off the alley. The Planning Board approved a request made by Mr. & Mrs. Ray Pearson for permit to build on Lot 15, Block 11, Miami Shores Subdivision, a 50 ft. on N. E. 101st Street. A discussion took place concerning an ordinance passed in March, 1972, permitting building on a 50 ft. lot under certain con- ditions and if the lot is not owned by the owners of the property on either side. Mr. Clement moved that the Village Manager check to see who the owner of this property was prior to February, 1972 and report back at the next Council meeting. The motion was seconded by Mr. Jones and passed. Mr. Jones then moved that we ask the Attorney to come back with his opinion on this particular piece of property as to whether we have a legal stand. The motion was seconded by Mayor Condit and passed. 9/17/74 -3- Closing of a portion of Park Drive. Mr. Don McIntosh was present in regard to a plan approved by the Planning Board to close Park Drive at 93rd Street to eliminate a traffic hazard and provide some additional parking. Mr. McIntosh asked on behalf of the Planning Board and from a traffic safety point, that if the Council concurred with the closing of the street, that they implement it or scrap it. In the dis- cussion that followed it was suggested that Dr. Josef be asked to put signs up indicating that there is parking within his building. The Village Manager was instructed to contact the County to find out if they will put in sidewalks from 94th Street down to Park Drive and that this be brought up at the next meeting. Report on Lethal Yellowing Injection program. Mr. Frank Walker, Jr. , Palm Protectors, Inc. , reported that they have treated the palms in 40 to 45% of the area of Miami Shores and completed thru last Friday a total of 1510 trees on the public right-of-way and all the trees on the golf course. Of the total inspected of 1735, 67% were found to be healthy, 21% in the early stages of disease, 5% in the last stages and 77o marked for removal. Mr. Mike Khoury brought up the question of treating the Adonidia palms on N. E. 2nd Avenue, which the Village Manager replied had not been approved for Terramycin by the State Agriculture Department. It was also reported that the State had advised that they would assist in the removal of trees and it was requested that this be looked into. Resolution authorizing the borrowing of $50, 000 for the Country Club from Peoples 1st National Bank at 6% for a period of not to exceed four months. The proposed resolution was read by the Village Manager and 9/17/74 -4- Mr. Clement moved that it be adopted. The motion was seconded by Mr. Jones and RESOLUTION NO. 567 was unanimously passed and adopted, same being entitled: A RESOLUTION APPROVING A SHORT-TERM LOAN OF $50, 000. 00 FROM THE PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES FOR THE OPERATION OF THE COUNTRY CLUB. Resolution establishing new dues and fees at the Country Club. The Village Manager reported that the proposed resolution increased all annual Country Club dues by 13%, which was the increase needed to balance the budget. Upon motion made by Mr. Smenner, and seconded by Mayor Condit RESOLUTION NO. 568 was unanimously passed and adopted, same being: A RESOLUTION REPEALING RESOLUTION NO. 554 AND RE-ESTABLISHING MIAMI SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES, DAILY GOLF, TENNIS AND POOL FEES, AND REGULATIONS OVER GOLF PLAY. Appointment of a new Village Manager. Mayor Condit reported that our present Manager, Mr. McIntyre, intends to leave by the end of October and he then reviewed the resume of Mr. David Peace, Assistant to the City Manager at Miami Beach, one of the three applicants who had applied for the job. Mr. Clement stated that he thought the Council should put an ad in the Florida journal and international journal as he would like to look at more applications before selecting a Manager. Mr. Smenner agreed with Mr. Clement that ad's should be put in the City Managers magazines because this is a very important decision for the Council to make and he would feel much better in voting on this if there were more applicants. Mr. Clement then moved that an ad be put in the State municipal journal and 9/17/74 -5- the international journal that we have an opening in Miami Shores for a Village Manager and in the interim that we have Miss Ann Vigneron act as City Manager. The motion was seconded by Mr. Smenner and passed with Mayor Condit dissenting. Bills for August, 1974. After a review of the bills they were approved by motion made by Mr. Clement, seconded by Mr. Smenner and passed. Announcements - made as follows: Public Hearing on Intent to Raise Millage and Public Hearing on Budget, Monday, September 23, 1974, 8:00 p.m. at Miami Shores Country Club. Second Public Hearing and adoption of budget, Thursday, September 26, 1974, 5:00 p.m. at Miami Shores Village Hall. Unfinished Business: (a) Recommendation of Council Committee on 15% gratuity at the Country Club. It was recommended by the Committee that the 1576 gratuity or service charge be continued and pooled for the bartenders and waitresses doing the serving, with the exception of the service charge on banquets which would be used to set wages for all personnel serving banquets. Upon motion made by Mr. Jones, seconded by Mayor Condit and passed unanimously, this policy was adopted to become effective October 1, 1974. Authorization for Club Manager to use 45% food cost and 307o bar cost - to be decided by the budget. (b) 576 cost of living to retirees as of Feb. 1, 1975 - not discussed. The meeting adjourned at 6:35 p.m. J Village Clerk APPROVED: 1 I't. a MAy6r