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06-18-1974 Regular Meeting 6S REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 18, 1974 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , June 18, 1974, at the Miami Shores Country Club, with the following Councilmen present: z Mayor James W. Condit Dean R. Claussen Raymond L. Clement Elwood Jones Harry F. Smenner, Jr. Absent: None Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church. Minutes of the meeting of June 4, 1974 were approved by motion made by Mr. Jones, seconded by Mr. Clement agd passed. Minutes of the special meeting of June 7, 1974 were approved by motion made by Mr. Clement, seconded by Mr. Jones and passed. Annual report of the Library Board. Mr. Carl Paulsen, President of the Board of Trustees of the Brockway Memorial Library, presented the Twenty-Sixth Annual Report of the library and called attention to the highlights of the 25 years of its operation. Contract with Mr. Paul Pothin to represent the Village in labor-management negotiations. The Village Manager recommended that the Council hire Mr. Paul Pothin to represent the Village in the up-coming labor negotiations. Mr. Clement 6/18/74 r�C -2- moved that the Council hire Mr. Pothin to represent the Village in labor negotiations, along with Mr. McIntyre, under the same conditions as he was hired last year. The motion was seconded by Mr. Smenner and carried. Mr. James Daniels, President of Local 2199, I.A. F. F. Mr. Jim Daniels of the Miami Shores Fire Dept. , reviewed the Fire Fighters Union contract demands for the coming year briefly pointing out increased benefits, salary and personnel requested for the coming year. Representative of the Dade Co. Police Benevolent Association, Inc. Mr. Al Sturtz of the Dade Co. PBA, presented a contract agreement to the Council asking the Village to recognize the PBA as the collective bargain- ing agents for all Miami Shores Police Officers, and outlined their demands for the coming year. Referring to the Fire Department Mr. Clement moved that we hold a referendum to see if we want to keep the Fire Department or turn it over to Metro and get a letter out to the people, and make available to the public at the City Hall a copy of the Fire Fighters Union contract. The motion was seconded by Mr. Smenner and carried unanimously. Bids on Tennis Club parking lot. Mr. John Schmidt, President of the Tennis Club, presented the following bids for paving an additional area for parking at the Country Club tennis courts: SEA BEE CONSTRUCTION CO. $1266. 00 BIG "C" LITTLE "O" PAVING 1220. 00 CLOVERLEAF PAVING 1625. 00 Mr. Claussen moved that we grant the award to the low bidder. The motion was seconded by Mr. Jones and carried unanimously. 6/18/74 - -3- Bids on air conditioning service contracts for the Village Hall, Community Center, Field House and Library. The following bids were opened and recorded: WEATHERTROL $150. 00 mo. AIR.KO 164. 00 " HILL YORK 243. 00 " COMFORT COOLING 135. 00 " Mr. Claussen moved that we refer the bids to the Village Manager for review and recommendation. The motion was seconded by Mr. Jones and carried. Second reading of ordinance establishing medical advisors to the Police & Fire Departments. Pursuant to Fla. law this ordinance was advertised prior to first reading. Upon motion made by Mr. Claussen and seconded by Mr. Smenner, ORDINANCE NO. 379 was passed and adopted on second reading, same being entitled: AN ORDINANCE ESTABLISHING MEDICAL ADVISORS TO THE POLICE AND FIRE DEPARTMENTS. The recommended appointments for medical advisors were: Dr. Robert Isham Dr. J. E. Williams Dr. Robert Panaro Upon motion made by Mr. Smenner, seconded by Mr. Claussen and carried the above doctors were named for two year terms as medical advisors to the Police and Fire Departments. Second reading of ordinance providing for burglar alarm systems. Pursuant to Florida law this ordinance was advertised prior to first reading. Upon motion made by Mr. Claussen, and seconded by Mr. Smenner, ORDINANCE NO. 380 was passed and adopted on second reading, same being 6/18'/74 7r -4- entitled AN ORDINANCE PERMITTING THE INSTALLATION OF BURGLAR ALARM SYSTEMS FOR RESIDENTS OF MIAMI SHORES VILLAGE THAT WILL SIGNAL IN A SECURITY COMPANY OR IN THE POLICE DEPART- MENT AND PROVIDING PENALTIES IF NOT INSTALLED UNDER THE PROVISIONS OF THIS ORDINANCE. Club Manager's report on 15% gratuity policy and Fair Labor Law practices. Mr. Ely, Club Manager, reported on the Fair Labor Standards Act which became effective May 1st of this year and how it affects overtime of employees. He further stated that he is complying with the Council's approval of pro-rating the 15% gratuity among those responsible for the service of food and drink. Mr. Jones brought up the Village Manager's letter recommending closing the club during July and August and voiced objection against this proposal. Village Manager's recommendation on one ton cab & chassis bids. Mr. McIntyre recommended the bid of Tropical Chevrolet instead of the low bid of Luby Chevrolet because it was the better truck for our use with power steering and 8 cylinders plus the fact that the Luby bid had several exceptions. Mr. Clement moved that the Council abide by the Village Manager's recommenda- tion for the purchase of the truck from Tropical Chevrolet. Mr. Jones seconded the motion and it was carried unanimously. Authority for hosting half the cost of Dade Co. Police Chief 6 Association meeting Sept. 12, 1974 at the Country Club. The Village Manager reported that our cost would be about $400. 00 and should be charged to the contingent account, as was approved last year. Mr. Claussen moved that we follow the same formula this year and pay half the 6/18/74y -5- cost of the dinner. The motion was seconded by Mr. Jones and carried. Appointments. Library Board - The Board of Trustees of the Brockway Memorial Library recommended the following persons to fill vacancies on the Board: Mrs. Edward Goldstein Mrs. Lowry Camp Upon motion made by Mr. Claussen, seconded by Mr. Clement and carried these appointments to the Library Board were approved. Mr. Clement moved that appointments to the Planning Board and Recreation Advisory Committee be postponed until we have a chance to study these appointments. The motion was seconded by Mr. Jones and carried. Unfinished Business: (a) Personnel Appeals Board - Discussion on the proposed new ordinance was deferred by motion made by Mr. Jones, seconded by Mr. Clement and carried. (b) Dade County Fire Department contract - Mr. Claussen moved that consideration of this contract be tabled today and that action be taken at the next Council meeting. The motion was seconded by Mr. Jones and carried. for discussion Mayor Condit brought up/the new telephone franchise and introduced Mr. Tom Fletcher of the Telephone Company who informed the Council that this franchise grants the Village 1% on local telephone use and that the estimated revenue it $5, 000 on an annual basis. Mr. Claussen moved that we publish this ordinance for first reading at the next meeting. The motion was seconded by 6/18/74 -6- Mr. Jones and carried. A delegation of waitresses and bar tenders asked to be heard by the Council in regard to their dissatisfaction over the division of the 15% service charge. After discussion by the Club Manager and the employees, Mr. Claussen moved that the Council appoint a committee of Mr. Ely, Mr. McIntyre, the Mayor and Mr. Jones to study this problem and work out a solution with the employees. The motion was seconded by Mr. Jones and carried. (Mr. Clement had left before this motion was made. ) The meeting adjourned at 6:20 p.m. Village Clerk APPROVED: M or