05-21-1974 Regular Meeting REGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
May 21, 1974
The regular meeting of the Miami Shores Village Council was held
at 4:00 o'clock p.m. , May 21, 1974, at the Village Hall, with the following
Councilmen present:
Mayor James W. Condit
Raymond L. Clement
Elwood Jones
Harry F. Smenner, Jr.
Absent: Dean R. Claussen
Mr. John W. McIntyre, Village Manager, and Mr. Tony Martinez,
from Mr. Anderson's office, were also present.
The meeting was opened with an invocation given by Father Brendan
Collins of St. Rose of Lima Church.
Minutes of the meeting of May 7, 1974, were approved as written by
motion made by Mr. Jones, seconded by Mr. Smenner and passed.
Tennis Club request for additional paved parking.
Mr. John Schmidt, President of the Tennis Club, requested approval
for paving an area 71 ft. x 40 ft. just west of the new courts for additional
parking. He had secured the following bids: a verbal bid from Weekley Paving
of $1400. 00 - 1500. 00, Sea Bee Construction $1266. 00 and the Wicker Company
declined to bid. He stated they have the money in the budget left over from the
courts maintenance account. In the discussion that followed Mr. Smenner
pointed out that if we have an ordinance on purchasing procedure we should follow
it. After checking the records the Clerk reported that it was not an ordinance
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but that she did not have time to produce the resolution or written procedure
at this time. The paving bids were tabled until compliance with the procedure.
Report by John Cusano, Golf Professional.
Mr. John Cusano, Golf Professional, made a report to the Council
on the golf play over the last months from October 1 st through May 16th covering
number of rounds played, guest play, etc. He continued that he would like to see
the golf facilities used better during the summer months when play is low. He
proposed that the club enter into inter-club matches to stimulate interest in our
own club and in other clubs to compete with our club. After discussion Mayor
Condit moved that the Council approve inter-club matches. The motion was
seconded by Mr. Jones and passed 3/1 with Mr. Clement dissenting because he
wanted more time to think about it and talk to members.
Mr. Eisen on club membership dues.
1316 N. E. 105th St. ,
Mr. Irving Eisen/made another appeal to the Council to consider a
reduction in golf membership dues for Village renters. At the conclusion of his
petition it was pointed out that this could not be considered until budget time.
Recommendations on Bids;
(a) 1/2 ton pick-up truck - The Village Manager recommended
acceptance of the low bid of Tropical Chevrolet in the amount of
$2923. 70. He added, however, that Mr. Joe Arnold had told
him this price may go up about $100. 00. Mr. Clement moved
that we accept the Tropical bid with a possible increase of $100. 00.
In the discussion that followed, this motion was withdrawn and
re-stated by Mr. Clement to accept the Tropical bid of $2923. 70.
Mr. Jones seconded the motion and it was passed.
(b) 1 ton cab and chassis - The Village Manager reported that
we had only one bid, from Biscayne Dodge, in the amount of
$3990. 78, but that Tropical has a similar truck in stock with
an 8 cylinder engine instead of 6 as per spec's at a price of
$3778. 24, with immediate delivery.
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Mr. Smenner stated that in view of the fact that we just turned
down the tennis court deal for the same reason we could not
accept this bid.
(c) Greensmower - It was recommended by the Golf Superintendent
that the high bid of the DeBra company on the Jacobson mower
in the amount of $3, 550 be accepted, in order to standardize parts
and service with his other Jacobson mowers. Mr. Jones stated
that if Mr. Buxbaum feels that this is the equipment he needs
and that parts are interchangeable with the other mowers, he
would move that the Council accept the DeBra bid for the reasons
Mr. Buxbaum has given. The motion was seconded by Mr.
Smenner and carried.
(d) Trap rake - The Golf Course Superintendent recommended
the low bid of DeBra for $1595 which was approved upon motion
made by Mr. Jones, seconded by Mr. Smenner and carried.
Concerning the one ton cab and chassis, Mr. Jones moved that
we reject the bid of Item (b) on the cab and chassis and put out
bids on an 8 cylinder truck. This motion was seconded by Mr.
Smenner and carried.
Discussion of ordinance on medical advisors to the Police &
Fire Depts.
The proposed ordinance approved by the Village Attorney, was
amended to add term of appointment and will be presented for first reading at
the next Council meeting.
Reservations to the Dade League of Cities Annual installation of
officers dinner at The Sheraton Four Ambassadors June 28, 1974.
The following Councilmen asked for reservations; Mr. Clement,
Mr. Jones and Mr. Smenner.
Authority for the Police Dept. to send an officer to the "Senior
Officers Civil Disturbance Orientation Course" at Ft. Gordon, Ga.
for five days.
Chief Fletcher reported that this course is being funded by an LEAA
grant, that the only cost to the Village for an officer to attend would be $100. 00,
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and that he would like to send in an application. Mr. Clement moved that the
Council approve the expenditure of $100. 00 to send someone to this course. The
motion was seconded by Mr. Jones and passed unanimously.
Unfinished Business:
(a) Personnel Appeals Board ordinance.- delayed until Mr. Anderson
returns.
(b) Additional information by Chief Fletcher on alarm systems.
Chief Fletcher stated that the committee of subscribers had decided
to use the ADT company and he therefore recommended that the
Council accept the wishes of the committee and allow ADT to put
their panel in the station for the present 47 subscribers with a
moratorium on any new alarms for six months. The Council will
consider a contract with ADT at the next meeting.
(c) Discussion of Dade County Fire contract. The Village Manager
reported that we do not have this contract back from our attorney.
In the discussion that followed Mayor Condit stated that we have
asked Metro to come up with a sample contract which the Council
went over with our lawyer. He continued that he thought we should
get a contract squared away with Metro that we know they will agree
to and then ask the Council to vote on it or send it to the people for
a referendum.
Mrs. Elmer Jensen read a letter from the Miami Shores Woman's
Club asking for an election before a contract is made with Metro.
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On another subject Mr. Jones asked the Manager to check the
15% tip structure at the Country Club and report on this.
The meeting adjourned at 5:55 p. m.
Village Clerk
APPROVED:
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