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04-16-1974 Regular Meeting 41 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL April 16, 1974 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p,m. , April 16, 1974, at the Village Hall, with the following Councilmen present: Mayor James W. Condit Raymond L. Clement Dean R. Claussen Elwood Jones Harry F. Smenner, Jr. Absent: None Mr. John W. McIntyre, Village Manager, was also present. The Girl Scouts of Troops 404 and 141 took places at the Council table assuming the rolls of Mayor, Councilmen, Village Attorney, Village Manager and Clerk. The meeting was opened by the scouts singing the invocation and after a short question period they presented Mayor Condit with posters expressing appreciation to the Council for their time and effort spent for the Village. The Mayor in turn presented each troop with a Key to the City. Minutes of the meeting of April 2 were approved as written by motion made by Mr. Jones, seconded by Mayor Condit and passed. Mayor Condit reported on a Council briefing session he had called last Tuesday with the department heads to review the six months' budget figures and he complimented the department heads on doing a good job and keeping expenses in line. 2nd reading of resolution approving replat of Block A, to be known as Dora Heights Subdivision. Upon motion made by Mr. Clement and seconded by Mr. Jones 4/16/7442 -2- Resolution No. 561 was unanimously passed and adopted, same being: A RESOLUTION APPROVING THE REPLAT OF BLOCK A. AMENDED PLAT OF MIAMI SHORES SECTION 1, AS RECORDED IN PLAT BOOK 10, PAGE 70, OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA. 2nd reading of ordinance amending Pension Ordinance raising entrance age from 45 to 51. Upon motion made by Mr. Jones and seconded by Mr. Smenner, Ordinance No. 378 was unanimously passed and adopted, same being: AN ORDINANCE AMENDING ORDINANCE NO. 273, AS AMENDED, SECTION 17-29(b) OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, BY INCREASING THE AGE OF A PERSON BECOM- ING A MEMBER OF THE PENSION PLAN, PRO- VIDED THAT HE IS AT LEAST 21 YEARS OF AGE AND UNDER 51 YEARS OF AGE AT THE TIME OF COMPLETION OF ONE YEAR. Discussion on new Personnel Appeals Board ordinance. This was postponed until the Village Attorney is present to explain the reason for this new ordinance. Bids on paving parkway on N. E. 98th Street next to Village parking lots. The following bids were presented: S. D. BLASIO $1030. 65 C. B. CONSTRUCTION 1750. 00 Mr. Jones moved that the Council accept the low bid and that it be paid out of the paper fund. The motion was seconded by Mr. Claussen and passed. Permanent appointment of the Chief of Police. Mr. Claussen moved that John Fletcher be appointed permanent Chief as of this date. The motion was seconded by Mr. Jones and passed 4/1 4/16/74 4L -3- with Mr. Clement dissenting. Mayor Condit commended Lt. Gwynn on the way he handled the police department during Chief Fletcher's absence. Report on alarm systems by Chief Fletcher. Because of difficulties resulting from several companies having equipment in the police station, it was Chief Fletcher's recommendation that all equipment be removed and have only telephone contact with the alarm companies, or have a committee look into the various possibilities for a more efficient operation. Mr. Claussen moved that an appropriate committee be selected to study this in depth and come up with a recommendation. The motion was seconded by Mr. Clement and carried. The Village Manager was instructed to get people who are using these systems for the committee with myself and the Chief of Police. Report by Village Manager on portable recorders for taping Council meetings. The Village Manager made a report on recorders that range from a Sony at $117. 95 to a recorder with microphones, ear phones and other equipment at about $800. 00. Mr. McIntyre stated that the Sony cassette recorder taking the meeting today was borrowed from the City Manager of Bal Harbour to find out how efficiently it works. Authority to order police cars for delivery in Sept. or Oct. , 1974. Chief Fletcher reported that if we wish to participate in the County bid for new police cars we must get our order in by May 10th. Delivery is in 90 days but usually another 30 days is needed for transfer of equipment which would put payment in next year's budget. The Chief further stated that he 4/16/74 44' -4- proposes to replace the motorcycle with a car and recommended purchase of six new cars and leasing another car. Mr. Clement moved that we accept the plana of the Chief that he has worked out. The motion was seconded by Mr. Jones and carried. Approval of bills for March, 1974. Upon motion made by Mr. Claussen, seconded by Mr. Jones and passed, the bills were approved. Mayor Condit brought up the request for an appointment to serve on the board of the Third Century, U.S.A. , to coordinate activities that will take place in the Village, and recommended Mr. Petrey for this representative. The appointment was approved by motion made by Mr. Jones seconded by Mr. Claussen and carried. Mayor Condit introduced a discussion of publishing the Council agendas inthe North Dade Journal. The Village Manager reported that the cost would be approximately $37. 00 each meeting or $33. 00 if we took an annual contract. Mr. Clement moved that we publish the agendas on a three-month trial basis. The motion was seconded by Mayor Condit and passed 3/2 with Messrs. Jones and Claussen dissenting. It was further requested that the agendas be posted in the public buildings. The Village Manager brought up enforcement of the camper ordinance and asked if the Council wanted to postpone this until the Village Attorney is present. Mr. McIntyre was instructed to handle this without Council action. Mr. Clement added that there is another trailer to look into at 97th St. at the Railroad. 4/16 174 -5- Discussion of portion of N. E. 95th Street vacated by Ordinance No. 155. Mr. Claussen suggested that we rescind the ordinance between the conditions existing at the time it was passed do not exist at this time. Mr. William H. Walker, Jr. , on behalf of the Presbyterian Church, wanted the Council to change the ordinance and give Bessemer one year's notice to rededicate that portion of 95th Street to a street. After discussion Mr. Claussen moved that the Council instruct the Village Attorney to prepare a resolution (or ordinance) that would rescind Ordinance No. 155 made with Bessemer, Renuart and the Village and that the Village Attorney prepare a street dedication for them to sign. The motion was seconded by Mr. Jones and then withdrawn. Another motion was made by Mr. Claussen that the Council instruct the Village Manager to request that the Village Attorney prepare a legal document as to how we may get the property back into the Village. This motion was seconded by Mr. Jones and passed 3/2 with Messrs. Clement and Smenner dissenting. Representative on Board of Dade League of Cities. Mr. Claussen moved that Mayor Condit be reappointed with Council- man Jones as alternate. The motion was seconded by Mr. Clement and passed. Mr. W. H. Walker, Jr. , suggested that we add to the bottom of our printed agenda: "and such other matters that may be discussed by the Council. " Mr. Clement discussed a letter he had received from Jim Hart concerning Mr. Hart's use of theg course for guests at the Spa. Mr. Hart con- tended that he had received approval to do this. Mr. McIntyre stated he had just learned of this and after talking with Jim Hart was told that it would not 4/16/74 46 -6- happen again. Mr. Irving Eisen, 1316 N. E. 105th St. , asked to be heard on his recent letter to the Village Manager asking for a reduction in golf membership dues for tenants. Inasmuch as this would require some Council action the discussion was deferred for a future meeting and Mr. Eisen asked to be notified when it will come up. Mr. George Perrine brought up a letter he had written to the Council concerning certain criticism of the golf course and membership privileges. Mr. McIntyre reported that he had just answered the letter. The meeting adjourned at 5;35 p. m. Village Clerk APPROVED; or