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11-20-1973 Regular Meeting U REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL November 20, 1973 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , November 20, 1973, at the Village Hall, with the follow- ing Councilmen present: Mayor James W. Condit Raymond L. Clement Elwood Jones Dean R. Claussen Absent: Harry F. Smenner, Jr. Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Mr. Leman Riley of the Miami Shores Church of Christ. Minutes of the meeting of November 6, 1973, were approved as written by motion made by Mr. Clement, seconded by Mr. Jones and passed. Planning Board minutes. Planning Board approval was given to a request made by Mr. Alan Mandel, 797 N. E. 94th Street, that the alley running along the west side of his property not be paved and that he be allowed to shut it off from vehicular traffic with the legal requirements being met by the Village Attorney. After some discussion Mr. Clement moved that the Council uphold the action of the Planning Board, with the understanding that Mr. Anderson will assure that the Village will be protected. The motion died for lack of a second. Mr. Claussen moved that the Council reject Mr. Mandel's request. The motion was seconded by Mr. Jones and passed 3/1 with Mr. Clement dissenting. 11/20/73 -2- Fire hydrant and water supply report by Fire Department. Mayor Condit stated that he had asked the Fire Department to make a study of our water supply. A report prepared by Charles Perez indicated a need for approximately 21 new hydrants and 6300 ft. of 8" main. Mr. Art Legall, contract officer for -the Miami-Dade Water and Sewer Authority, stated that the installation of the 8" mains had been approved by the Water Authority at a cost of $112, 000. 00, with a cost to the Village of about $22, 000. 00 for installation of the hydrants, plus 5% a year on the unpaid balance of the original investment, and that they are willing to enter into this agreement with the Village. Mr. Claussen moved that the Council take this under advisement. The motion was seconded by Mr. Clement and passed 3/1 with the Mayor dissenting. In regard to financing of the new fire hydrants, the Village Manager reported that the utility tax ordinance could be amended to include water bills, not now taxed, and change the tax to a straight 1076 on all utilities. Councilman Jones asked the Manager to send out alternatives on financing. Request for night Council meetings. Mr. Claussen moved that we continue holding Council meetings on the first and third Tuesday of each month at 4:00 p.m. The motion was seconded by Mr. Jones and carried. Renovation of tennis courts at the Recreation Center: A proposal was made for the following work: 1. Install a 5 course plexipane surface to the two south courts . . . . . . . . . . . . . . . . . . . . . . . . . $8, 000. 00 2. Apply a 5 course plexipane surface to the two north courts . . . . . . . . . . . . . . . . . . . . . . . . 4, 200. 00 3. Move two 30 ft. poles and install two new 30 ft. poles with 2 1000 W multi-vapor fixtures . . 4, 370. 00 11/20/73 -3- Mr. Clement asked if charges were being made for the use of these courts and Mr. Petrey answered that the Recreation Committee had recommended that fees and charges be dropped. Mr. Claussen asked Mr. Petrey to make available fee schedules of other recreation programs. The Village Manager reported that the bid for this work had been made by the Garan Company and suggested that the Council waive taking sealed bids. Mr. Claussen moved that the Council approve renovation of the tennis courts as proposed and further that we waive bid requirements as this is the only company who can make this bid. The motion was seconded by Mr. Jones and passed unanimously. Dr. Hobart Feldman, Councilman from North Miami on litigation against Dade County and the Environmental Agency. Dr. Feldman petitioned the Council for support and participation in litigation against Dade County and the Environmental Protection Agency over the County-wide regional sewage plan which proposes pumping the outfall into the ocean instead of conserving it as a source of fresh water supply. Mr. Claussen moved that Messrs. Jones, Clement and Anderson be appointed to study this problem. The motion was seconded by Mr. Jones and passed. Court Committee report on abolition of the Municipal Cqurt. A committee composed of Village Attorney Anderson, Chief Fletcher and Municipal Judge Fann had been appointed to study a plan to turn our Municipal Court over to Metro at the beginning of next year instead of waiting until 1977 when by State Statute all Municipal Courts will be abolished. The Village Manager explained that this had been proposed because of the cost of maintaining public defense and proper court procedures. It was the Committee's 11/20/73 -4- recommendation that the Municipal Court be abolished at this time. Mr. Claussen moved that the Council approve the recommendation of this committee as to our Municipal Court and that the Mayor be authorized to sign the necessary document to effect this. The motion was seconded by Mr. Clement and carried. Ratification of a labor contract between M. S. V. and the International Association of Local 2199 Fire Fighters of Miami Shores. Copies of the final contract submitted by Miami Shores Village had previously been sent to the Council. Mr. Claussen moved that this contract be ratified. The motion was seconded by Mr. Jones. Mr. Clement moved that the motion be amended to include sending copies of this contract and the original contract to the people of Miami Shores so that they will know the contents. This amended motion died for lack of a second. Mr. Claussen's original motion was then passed 3/1 with Mr. Clement dissenting. Another motion was made by Mr. Clement that we send to the people of Miami Shores pertinent information on the two contracts. The motion was seconded by Mr. Jones and carried. Ordinance - 2nd reading; (a) AN ORDINANCE AMENDING ORDINANCE NO. 338 THE SAME BEING SECTION 10-22, ARTICLE II OF THE MIAMI SHORES VILLAGE CODE OF ORDINANCES IN REGARD TO GARBAGE AND TRASH COLLECTION FEES. Upon motion made by Mr. Jones and seconded by Mr. Clement this ORDINANCE NO. 374 was unanimously passed and adopted. Resolutions - 2nd reading; (a) A RESOLUTION TO DADE COUNTY REQUESTING FIVE HAND-HELD RADIOS FOR THE MIAMI SHORES POLICE DEPARTMENT THROUGH THE LAW ENFORCEMENT ASSISTANCE ADMINISTRATION GRANT. 11 /20/73 'JLtJ -5- Upon motion made by Mr. Jones and seconded by Mr. Claussen RESOLUTION NO. 555 was passed and adopted. (b) A RESOLUTION AUTHORIZING THE MAYOR AND THE VILLAGE MANAGER TO EXECUTE A SECURITY AGREE- MENT WITH PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES TO FINANCE THE PURCHASE OF THIRTY-ONE ELECTRIC GOLF CARS FOR THE GOLF COURSE. Upon motion made by Mr. Jones and seconded by Mr. Clement RESOLUTION NO. 556 was passed and adopted. (c) A RESOLUTION AUTHORIZING THE MAYOR AND THE VILLAGE MANAGER TO EXECUTE THE NECESSARY CHATTEL MORTGAGE OR RETAIN TITLE CONTRACT WITH PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES TO FINANCE THE PURCHASE OF TWO INTERNATIONAL TRUCKS. Upon motion made by Mr. Clement and seconded by Mr. Jones RESOLUTION NO. 557 was unanimously passed and adopted. Unfinished Business: (a) Aircraft noise - no report. (b) Village Manager's report on Country Club Association ballot - The Manager's report on this subject was previously mailed the Council in which he recommended that because the present ballot conflicts with the Association by-laws, the Council appoint the necessary Committee Chairmen upon recommendations of the General Chairman and the Nominating Committee and that a committee be appointed to study the Committee setup as opposed to a Board of Governors to be effective in the next fiscal year. Mr. Claussen moved that the Council appoint these chairmen for the rest of this fiscal year and in the interim study a change in 11/20/73 the by-laws for next year. The motion was seconded by Mr. Jones and carried. The Mayor brought up a telephone call he had received regarding the possibility of turning our Police Department over to Metro and he stated that the Council has never considered it and that he wanted to make this public. Other members of the Council agreed that they didn't want this nor have they ever considered it. Mrs. J. E. Burch, 170 N. W. 105th Street, asked the Council to establish a policy on outside Christmas lighting this year. Mr. Mike Khoury of the Chamber of Commerce, stated that they were going ahead with the decorations on 2nd Avenue without the use of lights, and that they would not sponsor the home lighting contest as in the past, if this was the wish of the Council. Mr. Clement moved that the Council recommend not turning on outside Christmas lights. The motion was seconded by Mr. Jones and carried. The meeting adjourned at 5:50 p.m. Village Clerk APPROVED: Mavok