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07-03-1973 Regular Meeting t REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL July 3, 1973 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , July 3, 1973, at the Village Hall, with the following Councilmen present: Mayor James W. Condit Dean R. Claussen Raymond L. Clement Absent: Elwood Jones Harry F. Smenner, Jr. Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church. Minutes of the last regular meeting were approved as written by motion made by Mr. Clement, seconded by Mr. Claussen and passed. Planning Board minutes. A recommendation was made to the Council that the zoning ordinance be updated. Mr. Claus sen moved that the Council ask the Planning Board to review the Harland Bartholomew recommended zoning ordinance with the idea of updating our present ordinance. The motion was seconded by Mr. Clement and passed. Mr. Clement asked the Council to consider taking some action now on the 50 ft. lots as recommended by Mr. Anderson. Council appointments. Mr. Claussen moved that we forego making any appointments at this time and ask those that are serving on the Boards to continue to serve 7/3/73 64 -2- until further notice. The motion was seconded by Mr. Clement and passed. Authority to send a Police Officer to F. B. I. Academy. Chief Thurman explained that an opportunity is afforded by the F. B.I. for attendance by one of our officers at a three-month intensive police training program at their Academy at Quantico, Virginia, with all expenses paid, and recommended that two applications be submitted from his department for a candidate. Mr. Claus sen moved that the Chief of Police follow the proper procedure to make application to submit the names of two officers. The motion was seconded by Mr. Clement and carried. Report from the Insurance Committee Chairman Gordon Boulton. Mr. Boulton presented the following recommendation from the Committee: "We recommend that the Village pay for all of the employee coverage under your group plan to eliminate inequities from an underwriting standpoint with your carrier and to enable your insurance committee to obtain quotes from various companies and to eliminate the worsening of your claims expense. We also recommend that rather than having various amounts of life insurance on an optional basis, that we fix the amount of life insurance at $5, 000 for those employees making $12, 000 and over and $2, 000 on all others. The current method is too difficult in adminis- tration to keep an accurate record as to who has which coverage. We estimate the total increased cost to accomplish our recommendation will be under $10, 000 from preliminary quotes. " Mr. Claussen moved that we ask the Insurance Committee to secure bids from qualified insurance companies for a comprehensive plan and that we are interested in and it is the intention of the Village to pick 7/3/73 -S- up the full premium on the employees. The motion was seconded by Mr. Clement and carried. Petition for a new T. V. set in the Men's lounge. The Club Manager presented the following bids: Zenith 19" $435. 00 Dears 19" 379. 00 Mr. Ken Greenblat suggested that a 19" was not large enough for the size of the room. It was Mr. Anderson's opinion that written bids should be received and the Council agreed to consider bids on a 21"- 24" set. Request by Club Decorating Committee to proceed with the plans as submitted. Mr. Howard McLaughlin presented a revised figure in the amount of $30, 946. 00 to complete the decorating of the Wedgewood Room and provide partitions for the main dining room. Mr. Clement moved that the Council approve going ahead with the decorating and get the work done. The motion was seconded by Mr. Claussen and passed. Discussion on financing improvements: (a) Decorating. (b) Golf course irrigation - The Village Manager reported that the bid was for $159, 055. 00 but since submitted increased costs have been quoted in the amount of $400. 00 on wire and $2, 170. 00 in manufacturing cost. Mr. McIntyre recommended borrowing $165, 000. 00 over 12 years at 5. 3%. The Mayor suggested that the golf members' dues be increased $50. 00 annually to pay for the irrigation. Mr. Claussen moved that the Village Manager be instructed to proceed with negotiating a contract with the contractor to put 7/3/73 -4- an automatic system in and arrange for a bank loan to be secured by an increase in dues according to the need. Mr. Clement felt that how the members will be charged is premature but seconded the motion to get it started and upon vote it was carried. Discussion of emergency vehicle policy. Mr. Claussen moved that the Council rescind the action taken on June 5, 1973 in respect to the use of the emergency vehicle. The motion was seconded by Mayor Condit and passed 2/1 with Mr. Clement dissenting. Mr. Claussen moved that the Miami Shores Village Fire Department, including the Rescue Unit, will continue to respond to mutual aid requests from those Dade County local governments that adopted the "Mutual Aid Plan for Fire and Disaster Control" approved and accepted by Miami Shores Village Council on January 21, 1958. The motion was seconded by Mayor Condit and passed 2/1 with Mr. Clement dissenting. Report by the Village Manager on construction costs to date. The Village Manager submitted a report on the construction fund, copy attached. Mr. Claussen reported that the work is going along on schedule and thought that the kitchen would be ready to go by September 1 st. Bills. After a review of the current bills Mr. Clement moved that they be approved. The motion was seconded by Mr. Claussen and passed. Unfinished Business: (a) Mrs. Fabian's request to use the Village seal design. Postponed until Mrs. Fabian is present. 7/3/73 61 -5- The Village Manager brought up the subject of the air conditioning service on the Village Hall, Library and Community Center and reported that the service contract had been given to Comfort Cooling prior to approval of Airko, but that he was still waiting to hear from Mr. Peter to find out if he intended to provide the service. It was suggested that the Village Attorney write Mr. Peter and give him three days to respond before we cancel the contract. The meeting adjourned at 5:00 p.m. Village Clerk APPROVED: 1�Y yor i MIAMI SHORES COUNTRY CLUB IMPROVEMENT FUND July 3, 1973 Revenue Original Capital Improvement Fund with Interest Income $559436.00 Transferred from Club House Repair Account in 1973 109000.00 1/2/Loan from People's National Bank of Miami Shores 75.000.00 of 14.0,436.00 Expenditures Tennis Courts 149217.27 , New Club House Air Conditioning 169493.00 New Septic Tank and Lines 59784.03 Architect — Kitchen Remodeling 69000.00 New Air Handler 2,,500.00 Paid Bills on Kitchen Remodeling 49494.31 Paid on Dining Room Remodeling 5.625.00 55.113.61 Balance of Fund To Date $85,322.39 Unpaid Bill on Kitchen Remodeling on Hand 19471.37 Loan on Kitchen Remodeling (not transferred) 30932.60 Unpaid Bills on Dining Room Remodeling on Hand 6.301.50 $11.9705.47