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06-05-1973 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 5, 1973 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p.m. , June 5, 1973, at the Village Hall, with the following Councilmen present: Mayor James W. Condit Dean R. Claussen Raymond L. Clement Elwood Jones Harry F. Smenner, Jr. Absent: None Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Harold A. Davenport of the Miami Shores Community Church. Minutes of the last regular meeting were approved as written by motion made by Mr. Clement, seconded by Mr. Jones and carried. Planning Board minutes. The Planning Board denied a request made by Mr. Hobart V. Love, Jr. , 826 N. E. 92nd Street, for permission to keep his 22 ft. travel trailer on his property. The ordinance permits only those of less than 20 ft. in length. Mr. and Mrs. Love were present to appeal this decision. After some discussion Mr. Claussen moved that we not enforce the ordinance at this time and that we further review trailer requirements. The motion was seconded by Mayor Condit but failed to carry. Mr. Jones then moved that the Council uphold the action of the Planning Board. The motion was seconded by Mr. Clement and carried. 6/5/73 52 -2- Planning Board approval was given to the Barton & Barton Con- struction Company request to build on Lot 22, Block 51, Miami Shores Sub- division, a 50 ft. lot on N. E. 93rd Street between 4th and 5th Avenues. Approval by the Planning Board was based on compliance with Ordinance No. 361. Mr. Claussen moved that the Council sustain the action of the Planning Board. The motion was seconded by Mr. Smenner and carried. Mr. Anderson recommended that the Council review this matter if it wishes to stop further use of extra lots from single residential plots. Preliminary plans for the Calvary Church sanctuary and Christian education complex to be constructed on Block 66 at 9401 Biscayne Blvd. , was reviewed by the Council. Request for approximately 250 ft. of alley paving in Block 67 by Mr. Bart Brooks. The Village Manager reported that the estimated cost for this paving would be $1500. 00 and that Mr. Brooks had agreed to give the Village 5 ft. along his west property line to correspond with the 15 ft. alley dedication furnished in the Joni Heights Subdivision. Discussion arose as to who should be required to pay the cost of this paving. Mr. Don McIntosh, representing the owner of Joni Heights Subdivision, stated that this client would assume half the cost of the paving in that subdivision and Mr. Brooks agreed to pay for one half of the alley paving along his property. Mr. Claussen moved that the Village proceed with the necessary requirements for a deed to the Village from Mr. Brooks with the agreement that he will pay half of the cost of alley paving adjacent to his property. The motion was seconded by Mr. Clement and passed. 6/5/73 5 -3- Resolution approving Joni Heights Subdivision plat. After a review of this plat showing the 15 ft. alley dedication Mr. Claussen moved the adoption of the resolution with the provision that the subdivider agrees to pay for one half the cost of the alley paving next to his subdivision. The motion was seconded by Mr. Clement and RESOLUTION No. 547 was passed adopted. Planning Board appointment. Mr. Claussen moved that Mr. Don McIntosh be appointed to the Planning Board to fill the vacancy caused by the resignation of Mr. Smenner. The motion was seconded by Mr. Smenner and passed. Appointment of five persons to the Personnel Appeals Board. Mr. Jones stated that our ordinance was patterned after that of Surfside and he suggested that we might use three registered voters, the Mayor and the 5th to be named by the person before the Board. It was Mr. Claussen's feeling that the ordinance should be amended to provide for a seven-man Board with five citizens and two employees. Mr. Clement wanted to consider the appointments further. Mr. Jones moved that these appointments be postponed for two weeks and that the Council be ready with recommendations for appointments at the next Council meeting. The motion was seconded by Mr. Smenner and passed 4/1 with the Mayor dissenting as he did not want to delay the appoint- ments. Establishment of a policy on the use of the emergency rescue_ vehicle. The Mayor relinquished the chair to Councilman Jones and moved 6/5/73 -4- that the emergency vehicle, if not working a call in Miami Shores, will be dispatched on a dire emergency such as a life or death matter upon the request of the police of Biscayne Park and El Portal. This motion died for lack of a second. Mr. Claussen moved that we make the policy very clear as to jurisdiction and that we will remain within the boundaries of Miami Shores and serve the residents of Miami Shores only. The motion was seconded by Mr. Clement and passed 4/1 with the Mayor dissenting. Council briefing session at the Country Club. Because the Club Manager will be out of town on the night previously scheduled for this meeting, it was re-scheduled for Tuesday, June 26th, 7;30 p.m. at the Country Club. At the request of the Mayor the Village Manager explained the reasons for the $12, 000. 00 deficit shown on the last statement for the dining room at the Country Club. Club decorating. Mr. Howard McLaughlin reported that the Decorating Committee recommended hiring John Wiman as design consultant at a fee of 10% of the decorating costs, and the ordering of carpeting at a cost of $3028. 00 and chairs at approximately $7, 000. 00. Mr. Claussen moved that the Council authorize hiring Mr. John Wiman as designer of the club decorating, at the fee indicated, to be taken from the capital improvement fund. The motion was seconded by Mr. Clement and carried. Mr. Claussen moved that the Council authorize the purchase of 6/5/73 -5- the carpet with money to be taken from the Capital Improvement Fund. The motion was seconded by Mr. Jones and passed. Because Mr. Claussen felt that more money would be necessary to complete the improvements at the club he moved that the Village Manager be instructed to go to the bank and re-negotiate the loan we have justbmade to increase it to $165, 000. 00 and if given an affirmative answer that we authorize a deposit on the chairs. The motion was seconded by Mr. Jones-but failed to carry with Messrs. Condit, Smenner and Clement dissenting. Mr. Clement moved that the Council give Mr. McLaughlin the authority necessary to order the chairs with the money to be paid from the improvement fund. The motion was seconded by Mr. Jones and passed. The Village Manager reported that some electrical work was needed at the Inspection Station for which he had secured a low bid of $764. 00 from L & M Electric. Mr. McIntyre also stated that the ceiling in the Council chamber needs replacing and the low bid on this project was made by Rowell- Van Atta at a cost of $598. 00. Bills for the month of April. Upon motion made by Mr. Clement, seconded by Mr. Jones and passed, these bills were approved. Unfinished business; (a) Golf course irrigation bids - the Village Manager was instructed to see if the bids can be held off until October lst. 6/5/73 -6- Mayor Condit commended the Police Dept, on the outstanding police work that was done over the weekend with the apprehension of the cat bungler which unfortunately resulted in one of our police officers getting shot in the leg. The Council unanimously concurred in this commendation. The meeting adjourned at 6:00 p.m. Village Clerk APPROVED: Mayor 1