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05-01-1973 Regular Meeting 3f REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 1, 1973 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p, m. , May 1, 1973, at the Village Hall, with the following Councilmen present: Mayor James W. Condit Dean R. Claussen Raymond L. Clement Harry F. Smenner, Jr. Absent: Elwood Jones Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church. Minutes of the last regular meeting and a work session were approved by motion made by Mr. Claussen, seconded by Mr. Clement and passed. Introduction of Department Heads. The Village Manager introduced the following personnel to the new Council: Wayne Thurman, Chief of Police; Jim Glaid, Finance Director; John Ely, Club Manager; Dave Buxbaum, Golf Course Superintendent; John Cusano, Golf Pro; Henry Boliek, Maintenance Superintendent; Bill Bradford, Building Inspector; Harold Petrey, Recreation Director; Geraldine Grundy, Librarian, and Ann Vigneron, Village Clerk. Presentation of a plaque to Mrs. Marjorie A. Dunn and Howard McLaughlin. Mayor Condit presented the two outgoing Council members, Mrs. Dunn and Mr. McLaughlin with a plaque in appreciation of their time served on 5/1/73 the Council. Authority to spend $2252. 00 from Contingent Account on furnishings for the Firemen's quarters. Upon motion made by Mr. Claussen, seconded by Mr. Clement and passed, authorization was given for the expenditure of $2252. 00 for furnishing the firemen's quarters. Recommendation on club kitchen bids. The Village Manager reported that he had met with the architect on the kitchen remodeling and after going over the bids was of the opinion that we could save a substantial amount of money by acting as our own contractor. He also added that we will be able to keep our key kitchen personnel to help with the dismantling and the construction, and that we will have better control over the time schedule of the job than a contractor who might have other jobs going at the same time. Based on these facts Mr. McIntyre recommended that all bids be rejected and that the Village act as its own contractor. Mr. Claussen moved that the bids received at the last meeting be rejected. The motion was seconded by Mr. Clement and passed 3/1 with Mr. Smenner dissenting. Mr. Claussen then moved that the Village Manager be authorized to proceed with the renovation of the kitchen. The motion was seconded by Mr. Clement. Mr. Smenner stated that he felt that he lacks sufficient information to see where the money is going to come from and until he had a better understanding he didn't feel right about, voting for the project. He added that since he cannot abstain from voting he would have to vote against it. The motion was passed 3/1. The Village Manager reported that he had secured a commitment for a loan for $150, 000. 00 from Peoples Bank at 4. 8%. Mr. Claussen moved that the Village Manager be authorized to consummate a loan of $150, 000. 00 at 5/l/73 -3- 4. 87o interest. The motion was seconded by Mayor Condit and passed 3/1 with Mr. Smenner dissenting. Authority for the Village Clerk to attend the International Institute of Municipal Clerks Conference at Phoenix, Arizona, May 20-23, at an estimated expense of $375. 00. Upon motion made by Mr. Clement, seconded by Mr. Claussen and passed, approval was given for this trip. The Village Manager reported that the City Managers conference will be held at Miami Beach at the same time but he felt this could be handled. Miami Shores Chamber of Commerce request for approval to cover the parking meters as usual during the next holiday season. Mr. Claussen moved' approval of this request as has been done in the past. The motion was seconded by Mr. Clement and carried. Chamber of Commerce resolution requesting additional Police protection at the Publix and Kwik Chek shopping areas. Mr. Jim Dunaway, on behalf of the Chamber of Commerce, presented a list of robberies or attempts that had occurred in recent months at the Publix and Kwik Chek shopping areas and petitioned the Council for consideration of special police protection in these areas. Mr. Claussen moved that this be referred to the Chief of Police, the Village Manager and Mr. Dunaway to look into it further and make recommendations. The motion was seconded by Mr. Smenner and passed unanimously. Report by Village Manager on denial of variance by the County Commission on property at.11001 N. E. 6th Ave. Mr. McIntyre reported attending the County Commission meeting held on appeal of a County Planning & Zoning Board variance granted for the property at 11001 N. E. 6th Avenue and advised that the objectors succeeded in getting the County Commission to deny the variance. 5/1/73 41 -4- Opening bids on an automatic irrigation system for the golf course. The following bids were opened and recorded: WHITE TURF ENGINEERING $166, 000. 00 WATER PROCESSING CO. 173, 000. 00 FORMOST CONSTRUCTION CO. 159, 055. 00 SUPERIOR AUTOMATIC TURF SPRINKLERS 165, 000. 00 Mr. Claussen moved that the bids be referred to the Village Manager and the Golf Course Superintendent for analysis and recommendation. The motion was seconded by Mr. Clement and passed. Appropriation of $37, 200. 00 out of.Federal Revenue Sharing funds for the two packer trucks on order and the repeal of Res. No. 536 setting forth the financing of the trucks. Mr. Claussen moved approval to apply the Federal Revenue Sharing money to the purchase of the two packer trucks and repeal the resolution setting up financing for these trucks. The motion was seconded by Mr. Smenner and carried. Bills for the month of March, 1973. Upon motion made by Mr. Clement, seconded by Mr. Condit and passed, the bills were approved. Consideration of night Council meetings. After some discussion of this subject Mayor Condit moved that we have the first meeting in June as an afternoon meeting and the second meeting as an evening meeting. The motion was seconded by Mr. Smenner. Inasmuch as some of the Villagers present didn't think the summer months would be a good time for evening meetings, the motion and its second were withdrawn. Mr. Claussen then moved that this be put on Unfinished Business for review again with a full Council at a later date. The motion was seconded by Mr. Clement and passed unanimously. 5/1/73 -5- The Village Manager reported that the Miami Shores Woman's Club had sent in two checks, one for flowering trees and one for a piece of equipment or decoration for the new kitchen. A member of the Woman's Club stated that they had also given a check to the Recreation Department. Mr. Claussen asked that the Decorating Committee be revived and that Mr. McLaughlin be appointed Chairman with the suggestion that he ask Mr. Murphy to be on the committee and anybody they need. Mr. Claussen gave a progress report on the remodeling of the club kitchen and stated that work will begin June 1st. Unfinished Business: (a) Mr. Herbert Warren - tennis club improvements. No report. This item is to be removed from the agenda until further notice. (b) Permission to spend $600-800 along with Biscayne Park for a path on the south side of 107th St. just north of the golf course. After discussion Mr. Condit moved that $600-800 be appropriated for this path. The motion was seconded by Mr. Claussen and passed 3/1 with Mr. Clement dissenting as he felt it would encourage more bicycling along the golf course. The meeting adjourned at 5:00 p, m. Village Clerk APPROVED: G API e,10 M y r