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02-20-1973 Regular Meeting 4 Ir LE REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 20, 1973 The regular meeting of the Miami Shores Village Council was held at 4:0 0 o'clock p, m. , February 20, 1973, at the Village Hall, with the following Council members present: Mayor Elwood Jones Dean Claussen Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: Raymond L. Clement Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation by Rev. Harold A. Davenport of the Miami Shores Community Church. Minutes of the last meeting were approved by motion made by Mrs. Dunn, seconded by Mr. McLaughlin and carried. Planning Board minutes. Planning Board approval was given to a request made by Biscayne Kennel Club, 320 N. W. 115th,Street, to erect a TV projection booth and screen on top of their tote board at a height of 52 ft. This screen is to be 30 ft. x 40 ft. After a review of the plan for this unit Mr. Claussen moved that the Council approve the TV projection booth and screen subject to all structural requirements. The motion was seconded by Mr. McLaughlin and passed. Another item of the Planning Board minutes concerned a peculiar situation created at the 59 unit apartment under construction by R. L. Developers, Inc. and Nelacar Corp. at 90th Street and N. E. 8th Avenue, when Pollution Control approved a sewage treatment plant large enough to handle two apartment buildings, 2/20/7-3.1IV one in Miami Shores and one in the County with the plant to be located on the property in the Shores. Mr. Pete Blackwell, attorney for Mr. Rene Larrieu, President of Nelacar Corp. , stated that he and our Village Attorney agree there is no legal way to stop the issuance of a permit for the plant as approved. Further that it complies with State and County Pollution Control ordinances and is not in violation with any Miami Shores ordinances. In discussing the covenant that runs with the two pieces of land Mr. Anderson suggested some change. Mrs. Dunn moved that the Village approve this permit subject to rewording of the covenant by Mr. Anderson. The motion was seconded by Mr. Claussen and carried. Bank resolution for financing two garbage trucks. A resolution was read authorizing the Mayor and Village Manager to execute a chattel mortgage with First State Bank to finance the purchase of two International Harvester garbage trucks in the amount of $37, 200. 00. Upon motion made by Mr. Claussen and seconded by Mr. McLaughlin this RESOLUTION NO. 536 was unanimously passed. Report on Club alterations by Mr. Claussen. Mayor Jones reported on the new drainfield system at the club which was installed by the Village under the supervision of Mr. Claussen, effecting a considerable saving over the contractors' bids. Mr. Claussen added that the bids on the remodeling of the kitchen will be ready to go out in a couple of weeks. Report on Rescue Advisory Committee. The Village Manager reported that the balance in the Emergency Rescue Fund was $16, 810. 25 and that equipment in the amount of $11, 121. 20 had been ordered, as well as, the truck and body. 2/20/73 IE -3- Approval to sponsor two pages in the Miami Shores Chamber of Commerce Annual Directory at a cost of $378. 00. Mr. McLaughlin moved that the Village take only one page this year. The motion was seconded by Mrs. Dunn and carried. Appropriation of funds for the firemen's quarters. The Village Manager reported that it was originally planned to take this money from the Federal Revenue Sharing account but because of the labor restric- tions involved, he felt it should be taken from the Contingent Account. Mr. Claussen moved that we authorize the appropriation for the firemen's quarters to be taken from the contingent account. The motion was seconded by Mr. McLaughlin and passed. Personnel Appeals Board ordinance. A proposed ordinance creating a Personnel Appeals Board was discussed by the Council. This ordinance was adopted as presented with the enacting para- graphs to be inserted by the Village Attorney, upon motion made by Mr. Claussen, seconded by Mrs. Dunn and passed, same being entitled ORDINANCE NO. 372 AN ORDINANCE CREATING A PERSONNEL APPEALS BOARD AND VESTING IT WITH JURISDICTION, POWERS AND DUTIES. Fountain for park on the west side of N. E. 2nd Avenue between N. E. 93rd and N. E. 94th Streets. The Council was asked to view this fountain at Romil Fountains, 327 N. E. 59th Terrace. Approval to make a 10 ft, wide office for a data processing room out of the south end of the card room at the Club House. Mr. McLaughlin moved that we proceed with the alteration of a part of the card room for a data processing office at an estimated $250, 00. The motion was seconded by Mrs. Dunn and carried. 2/20/71 -4- Sick leave program. After reviewing different sick leave policies, the Council decided to continue with our present plan of accumulation but instructed the Village Attorney to write a resolution spelling out the condition that an employee will not receive time nor money for unused sick leave upon termination of employment. Purchase of a Burroughs Sensematic for $5570. 22 through the First State Bank. The Village Manager reported that an appropriation for this accounting machine is in the club budget. Mr. George Oestreich, Club Manager, explained some of his plans for club billing using charge cards with a number and anniver- sary date of membership. The Village Manager reported that he had met with Mr. Mese who didn't have any particular ideas for improved bookkeeping practices in the Club office, but that he would make a report to the Council. Unfinished Business; (a) Canopy signs for the Publix Shopping Center - After reviewing similar signs at the Kwik Chek shopping center and the location for these signs, Mrs. Dunn moved that we grant permission for the signs as requested. The motion was seconded by Mr. McLaughlin and passed. (b) Miami Women's Golf Assn. request for Oct. 9, 1973 tourna- ment date. Upon recommendation of the Country Club Association, Mr. McLaughlin moved that the request for the tournament date be granted. The motion was seconded by Mr. Claussen and passed. (c) Report by John Mese on club office procedures. - Not ready. (d) Choosing an interior decorator for the Country Club. - Mrs. Dunn asked the Council to consider the proposal made by Burdine's decorator which required no fee but stipulated that the furnishings be purchased from Burdines. Mr. Claussen moved that these pro- posals be referred to a committee of five composed of; the Village Manager, Club Manager, Mrs. Dunn, Mr. McLaughlin and Mr. Fred Astor-House Committee Chairman, to work as a decorating committee and that no commitments be made until after bids are submitted on the kitchen alteration. The motion was seconded by Mr. McLaughlin and passed. 2/20/73 -5- (e) Report on sprinkler system in parkway of 109th Street - The Village Manager reported that since there was no water line in the center parkway of 109th Street the connection had to be made from a main on N. E. 1st Avenue and it was recommended that a 2" meter be installed instead of the 1-1/2" meter, at a cost of $50. 00 additional. Mr. McLaughlin brought up an item in the minutes of the Miami Shore s Country Club Association with regard to the Member-Guest Tournament. Mr. Claussen moved that the Council approve the Member-Guest day on March 21st, with carts at $6. 00 and green fees waived. The motion was seconded by Mr. McLaughlin and passed. Also discussed were - the sprinkler system for the golf course, the publicity thru the "Country Clubber" and new television sets for the men's and women's locker rooms. The meeting adjourned at 5:20 p. m. Village.Clerk APPROVED: Mayor