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02-06-1973 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 6, 1973 The regular meeting of the Miami Shores Village Council was held at 7:30 o'clock p, m.. , February 6, 1973, at the Village Hall, with the follow- ing Council members present: Mayor Elwood Jones Raymond L. Clement Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: Dean R. Claussen Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation by Rev. Marion Prather of the Miami Shores Christian Church. Minutes of the last meeting were approved by motion made by Mrs. Dunn, seconded by Mr. McLaughlin and carried. Planning Board minutes. The Board recommended approval of double-faced illuminated under canopy signs for all merchants in the Publix shopping center; these signs to be 5 ft. x 15 in. and hang under the existing canopy. The Council had previously approved canopy signs 4 ft. 1 in. x 15 in. for this location. Upon motion made by Mr. Clement, seconded by Mrs. Dunn and passed the Council postponed action until the next meeting so that they can look at the site. Announ-cement was made of the Dade League of Cities mid-year general membership dinner meeting to be held on February 16th, at the Holiday Iun in Coral Gables, and the Florida League of Cities Annual Conference 2/6/73 to be held March 9 and 10 in Jacksonville. Police car bids. The Village Manager reported that our Police car requirements had been included in a recent bid put out by the City of North Miami and that the low bid had been submitted by Munroe-Zeder on the Plymouth Fury PK41 for six cars in a total amount of $24, 123. 80. The trade-in allowance for five Chevrolets amounted to $3725. 00, resulting in a net amount of $20, 398. 80. Mr. Clement moved that we accept the low bid of Munroe-Zeder for six police cars. The motion was seconded by Mr. McLaughlin and passed. Mr. Clement then moved that an appropriation be made for the purchase of the police cars from the Revenue Sharing Fund. The motion was seconded by Mr. McLaughlin and passed. Authorization for the Club Manager to use the frame house on the Golf Course. After some discussion, Mr. McLaughlin moved that we allow the Club Manager to use this house based on the fact that our attorney advised the Village Manager that the residence could be vacated on a 30-day notice. The motion was seconded by Mr. Clement and carried. Request by Miami Women's Golf Association for the waiving of green fees and reserving the 1st and 10th tees from 8:30 to 10:30 a, m. Tuesday, October 9, 1973. The Council directed that this should go back to the Miami Shores Women's Golf Association and the General Chairman for a recommendation. Country Club accounts receivable credit program. The Council discussed the recent report made by Inter-American Planning Consultants setting up a program for aging the accounts at the Country 2/6/73 -3- Club. After discussion of this report Mr. Clement moved that we age our accounts as set up in the letter from IPC with the exception that 120 days be accelerated to 60 days. The motion was seconded by Mrs. Duan and carried. Because of late billings Mrs. Dunn suggested that we secure the services of a young man in the Village who is an accountant to set up the office procedure in such a manner that will enable us to get the bills out on time. Mrs. Dunn then moved that we direct the Village Manager to talk to this accountant, Mr. John Mese, and see if he can expedite the billing in any way. The motion was seconded by Mr. Clement and passed. Fraternal Order of Police request to be heard on Civil Service. Officer Gurdon Wolfe, President of the Miami Shores Lodge, and Officer Richard Asker, were present to receive an answer from the Council on their request for Civil Service. Mr. Clement stated he did not feel there was a need for civil service in the Police Dept, and moved that the Council disallow the request at this time. The motion was seconded by Mrs. Dunn and passed. Information report- bicycle path on 107th Street. The Village Manager made a report on his efforts to get the County and Biscayne Park to share in the cost of paving a strip along 107th Street for the use of school children. Bills. The bills for December, 1972, were approved by motion made by Mrs. Dunn, seconded by Mr. Clement and carried. Unfinished business: (a) Insurance Committee's recommendation on hospitalization insurance for retirees. Mr. Gordon Boulton, Chairman of the Village Insurance Committee, 2/6/73 -4- presented a letter to the Council pointing out the conditions under which this might be done as well as the exorbitant rates involved. Mr. Clement moved that we accept the Committee's report with thanks and disallow proposed insurance on retirees. The motion was seconded by Mrs. Dunn and passed. (b) Fire rescue vehicle. 1. Authorization to purchase the body and appropriation of funds from the Federal Revenue Sharing Trust Fund. The Village Manager reported that the cost of the truck body manufactured by the Gerstenslager Co. is $8892. 25 plus an estimated $500. 00 freight. Mr. Clement moved that we authorize the purchase of this body immediately, with an appropriation of funds from the Federal Revenue Sharing Fund. The motion was seconded by Mr. McLaughlin and passed. 2. Authorization to purchase the cab and chassis and appro- priation of money from the Federal Revenue Sharing Trust Fund. The Village Manager reported that Hollywood Ford offered a cab and chassis for $3700. 00 and Tropical Chevrolet bid $3467. 03 plus an estimated $200. 00 for a larger generator. Acceptance of the low bid from Tropical Chevrolet was approved and money appropriated from Revenue Sharing by motion made by Mr. McLaughlin, seconded by Mrs. Dunn and carried. 3. Equipment for the rescue vehicle. On behalf of the Rescue Advisory Committee, Dr. Isham pre- sented a list of equipment that was recommended for immediate purchase, to be paid for from the bank account established by 2/6/73 i. _5- contributions in the present amount of $12, 998. 00. Mr. Clement moved that the Village Manager be instructed to start ordering this equipment immediately and pay for it from the bank account. The motion was seconded by Mr. McLaughlin and passed. (c) Authorization to proceed with the alteration of the old inspection station into Firemen's quarters and the appropriation of funds from the Federal Revenue Sharing Trust Fund. The Village Manager presented an estimated cost of $9385 for the re- modeling plus air conditioners and extras. Mr. Clement moved that we start remodeling the firemen's quarters immediately. The motion was seconded by Mrs. Dunn and passed. In answer to the demands of the Villagers concerning night Council meetings, Mr. Clement moved that the first meeting in March, Tuesday, March 6th, be held in the Community Center at 7;30 p. m. The motion was seconded by Mrs. Dunn and carried. (d) Choosing an interior decorator for the Club House. At the request of Was Dunaway, Interior Decorator, for time to make a proposal the Council agreed to postpone action on this item until the next meeting. (e) Proposals for a new air handler at the Club House. The following bids were received on this equipment; Airko Air Con- ditioning - $4380. 00, and Mr. John Peter of Comfort Cooling - $3861. 08. Mrs. Dunn moved that we accept the low bid of Mr. Peter for $3861. 08. The motion was seconded by Mr. Clement and passed. 2/6/73 -6- (f) Sprinkler system in parkway on 109th Street between Miami Avenue and N. E. 2nd Avenue. The Village Manager reported that Brooks Sprinkler Co, will install the system for $1650. 00 including meters. Mrs. Dunn moved that we pro- ceed with the sprinkler system on 109th Street at this time at a bid of $1650, 00. The motion was seconded by Mr. McLaughlin and passed 3/1 with Mr. Clement dissenting. (g) Air conditioning service contracts for Village Hall, Community Center and Library. The previous bid made by Airko Air Conditioning was $2040. 00, Another bid carne in from Mr. Peter of Comfort Cooling in the amount of $900, 00 for the four locations. Mrs. Dunn moved that we accept the bid of $900. 00 from Mr. Peter starting July 15, 1973. The motion was seconded by Mr. McLaughlin and passed. Mr. Harry Lance, 530 N. E. 91st Street, complained about trash thrown on the parkways near his home from employees eating their lunch nearby. The Village Manager was instructed to look into this. On a new subject, Mr. Clement stated that he did not feel that we were getting the leadership in Miami Shores that we need and moved that this Council go on record to start looking for a good Village Manager and if one can be found before April that we will work out something with Mr. McIntyre. The motion died for lack of a second. The meeting adjourned at 9:20 p. m. APPROVED: /GVillage Clerk Mayor