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01-02-1973 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 2, 1973 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , January 2, 1973, at the Village Hall, with the following Council members present: Mayor Elwood Jones Raymond L. Clement Dean R. Claussen Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: None Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Dr. J. Calvin Rose of the Miami Shores Presbyterian Church. Minutes of the meeting of December 19, 1972 were approved as written by motion made by Mrs. Dunn, seconded by Mr. Clement and passed. Mayor Jones, on behalf of the Council, presented a plaque to Grady Pendleton, retiring Police Officer, in appreciation of 27 years of service with the Village. Authority to purchase 7-1/2 ton air conditioner for the Ladies Locker room at the Country Club. An immediate replacement of an air conditioner for the ladies locker room was required and furnished at a price of $2660. 00 by Airko Air Conditioning Co. , the company furnishing the new air conditioning systems for the club house. Upon motion made by Mr. Claussen, seconded by Mr. Clement and carried approval was given for the purchase of this air conditioning unit. 1/2/73 -2- Proposal for resurfacing alleys east of the Railroad tracks. A proposal was submitted from Weekley Asphalt Paving Company to resurface alleys at 55� a sq. yd. , their bid price of the past few years. The bid was broken down as follows; alleys from N. E. 92nd St. to 100th St. east of F. E. C. tracks . . . . $4, 673. 35; alleys east of Biscayne Blvd. from 98th to 103rd St. . . . . . . . $2, 819. 30, plus an optional $350. 00 for cutting back grass in alleys. Mr. Clement moved that the Council accept the bid of Weekley Paving. The motion was seconded by Mr. McLaughlin and passed. The Village Manager also suggested that some repair work be done on intersections along Miami Avenue at a cost of $150. 00 per side, which the Council generally approved. Authority to emplol interior decorator for Club dining room. It was Mayor Jones' proposal that a decorator be hired to coordinate drapes, wall paper and carpeting for the dining room at the Club. Mrs. Dunn suggested Lee Emerson and Doris Sisk but added that we should determine how far we want to go at this time, that she felt we should concentrate on the kitchen now. Mr. Bill Johnson, General Chairman of the Country Club, stated that there should be a master plan for all decorating and that a committee be appointed to obtain an overall decorator. After further discussion Mr. Claussen moved that we authorize the Village Manager to contact one or more interior decorators and discuss with them their services for interior decoration of the club. The motion was seconded by Mr. Clement and passed. Mr. Clement brought up a recent item in the North Dade Journal citing a remark he was quoted as making in a discussion of night Council meet- ings. Mr. Clement stated this was erroneously reported, that he had not made I /2/73 -3- the remark and that this paper is not doing a community service to the Village of Miami Shores. Unfinished Business: (a) Golf Association and Tennis Club's answer to suggested $15. 00 increase in tennis club dues to finance two new clay courts. The Village Manager reported that he had received a letter from Mr. Herb Warren, President of the Tennis Club, stating that there were no objections to the proposed increase in dues. Mr. Bill Johnson, General Chairman, added his complete agreement to this increase. Mr. Claussen then moved that the dues structure for the tennis memberships be revised to include the $15. 00 increase and that we proceed immediately with the construction of the new courts. The motion was seconded by Mr. McLaughlin and passed. (b) Contract with Dade County for $12, 613. 00 of radio equipment for Police and Fire Departments, with payments to be made over a , 5-year period. The equipment included: VHF Radio Equipment: 8-VHF mobile transmitter-receivers $ 4, 664. 00 5-VHF portable transmitter-receivers 3, 700. 00 5-spare batteries 175. 00 $ 9, 387. 00 UHF Radio Equipment: 1-UHF mobile transceiver 742. 00 3-UHF portable transceivers 2, 379. 00 3-spare batteries 105. 00 3, 226. 00 $12, 613. 00 After explanation of the use and need for this equipment by the Chief of Police, Mr. Claussen moved that the City Manager be authorized to enter into an agreement with the County for the purchase of $12, 613. 00 of radio equipment. The motion was seconded by Mayor Jones and carried. (c) Country Club drainfield proposals - Mr. Claussen reported that he felt by doing this work ourselves we could save about $16, 000 to $18, 000 and would like approval to proceed. After discussion Mr. Clement moved that the Council authorize work on the drainfield to be done by our own personnel based on the fact that Mr. Claussen feels we can save a substantial sum of money. The motion was seconded by Mr. McLaughlin and carried. 1/2/73 9 -4- (d) Air conditioning service contracts - This item was postponed from the last meeting in order to talk with Mr. Tucker about the club air conditioning service. Mr. Paul Callahan of Inter-American Planning Corporation, consultants on club management, attended in the absence of Mr. Tucker, and stated he felt that the service people at the club could do minor jobs on the units such as changing filters, but he strongly recommended having a maintenance service company. Mr. Claussen moved that we enter into an agree- ment with Airko Air Conditioning Company for a maintenance labor contract and that the condition of overtime at the Country Club be reconsidered and secondly, that there is a pro-ration on the new equipment that is being installed at the Club. The motion was seconded by Mr. Clement and passed. (e) Information on hospitalization for retirees - The Village Manager stated that he had not yet heard from our insurance carrier on this subject nor the Village Insurance Committee. (f) Status of rescue vehicle - The Village Manager reported that the Fire Department is changing its thoughts on the type of vehicle they want and have not yet rewritten their specs, and are con- sulting with some of the doctors on the Rescue Committee. To date about $7600. 00 has been donated for equipment. At this point Mr. Clement stated he had something he wanted to bring up and in continuing he disclosed that Mr. McIntyre had stated that he would retire in April. Mr. Clement thought it was important at this time to get the information in the trade journals and publications. Mr. Klement then moved that we start immediately to find a good Village Manager. Mrs. Dunn seconded this motion for discussion. On being questioned if he was serious in his intention to leave in April or just wanted a vote of confidence, Mr. McIntyre stated that he was not asking for a vote of confidence, that he wished to give the new Council every opportunity to decide on a Manager and that he will resign as of April. The motion failed to carry with a vote of 3/1 , 1/2/73 .5 -5- Mayor Jones, Mr. McLaughlin and Mrs. Dunn dissenting. Mr. Claussen had left the meeting before this subject was discussed. The meeting adjourned at 5:10 p.m. Village Clerk APPROVED: Mayor