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12-19-1972 Regular Meeting 109 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 19, 1972 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , December 19, 1972, at the Village Hall, with the follow- ing Council members present: Mayor Elwood Jones (arrived late) Raymond L. Clement Dean R. Claus sen Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: None Mr. Thomas H. Anderson, Village Attorney, was also present and Mr. John W. McIntyre, Village Manager, arrived with the Mayor after the meeting was in progress. In the absence of the Mayor, Mr. Clement was asked to take the chair and called on Elder John S. Mikell of the Miami Primitive Baptist Church to say the invocation. Minutes of the last regular meeting and special meetings were approved by motion made by Mrs. Dunn, seconded by Mr. McLaughlin and carried. Tentative approval of replat of portion of Block 66, Miami Shores Subdivision, as Joni Heights Subdivision. A request was made by the Arias Investment & Development Corp. to replat a portion of Block 66 located on the west side of Biscayne Boulevard at 95th Street. This property is to be platted into three lots with the following square-foot areas: Lot 1 - 16, 060 s. f. , Lot 2 - 29, 167 s. f. and Lot 3 - 21, 110 s. f. , all in excess of our minimum lot size of 7500 sq. ft. Before this can be pre- sented for final approval it will have to be approved by the County Building and 12/19/72,jLj_® -2- Zoning Department, Public Works Department and Pollution Control. Upon motion made by Mr. Claussen, seconded by Mr. McLaughlin and passed the proposal to replat this property was approved. Electric carts bids. A proposal was submitted by the Golf Pro for the purchase of four E-Z-Go carts from the manufacturer at a cost of $4120. 00. Since this cart is the one now being used and preferred no other bids were secured. This item is in the current budget. Mr. McLaughlin moved that the Council approve the pur- chase of four new carts and waive bid procedure. The motion was seconded by Mrs. Dunn and carried. Authority to purchase two container lifts for our two new garbage trucks in the amount of $1500. 00. A recommendation was received from the Maintenance Superintendent for the purchase of these lifts as necessary equipment for the new trucks. Mr. Claussen moved that the Council approve the expenditure of $1500. 00 for these lifts to be included in the financing of the trucks. The motion was seconded by Mr. McLaughlin and passed. Approval of an amendment to our group hospitalization plan. A recommendation was made by the Village Manager to amend our group hospitalization plan to include retirees up to age 65 allowing them to pay for the coverage for themselves and their families. Mr. Claussen moved that the Council table action on this today and refer it to our Insurance Committee for a recommendation. The motion was seconded by Mr. McLaughlin and passed. Resolution opening a bank account for the Federal Revenue Sharing money Mr. Clement moved that this account be opened at Peoples National 12/19/72jlJ_L -3- Bank. The motion was seconded by Mrs. Dunn and carried, approving RESOLUTION NO. 535. Opening bids on rescue vehicle: (a) cab and chassis, (b) body. There were no bids submitted. Authority to purchase $12, 578. 00 worth of Police & Fire radio communications equipment through the County who will allow us to purchase it over a 5-year period at no interest. Mr. Clement moved that this be tabled today for action at the next meeting. The motion was seconded by Mrs. Dunn and passed 4/1 with Mayor Jones dissenting. Council decision on whether to keep the Club House open on New Year's Day. Upon motion made by Mr. Claussen, seconded by Mr. McLaughlin and passed approval was given to close the club house on New Year's Day. Bills for the month of November, 1972. The bills were approved by motion made by Mrs. Dunn, seconded by Mr. Clement and passed. Miami Edison Senior High School request for use of the golf course for six team matches in January and February at 3:15 p, m. Mrs. Dunn moved that the Council approve six 9-hole matches in January and February, starting at 3:15 p.m. The motion was seconded by Mr. McLaughlin and passed 4/1 with Mr. Clement dissenting as he felt it was a bad precedent because of other schools in Dade County. Dr. Mitchell P. Small's request to change the Council meeting time to 7.30 p. m After some discussion Mr. Claussen moved that we set the first meeting of each month as an evening meeting on a trial basis. The motion was seconded by Mr. Clement. Mrs. Dunn asked the Council to try it for both 12/19/721,1.2 -4- meetings and if it doesn't work out then we can go back to the day meetings. The motion was passed 4/1, and it was announced that this will begin in February so that the Villagers can be properly notified. F. O. P. Lodge #63 request to be heard on (a) Collective Bargaining, (b) Civil Service and (c) Re-instatement of Daniel P. Hughes (the latter being unnecessary as Patrolman Hughes was reinstated by the Village Manager). Sergeant Rich Witt of the Miami Police Dept, and State Vice Pres. of F. O. P. representing the local Lodge #63, requested that this Council look into the provisions of Section 12 of the Florida Constitution in recognizing public employees and give them an opportunity to discuss and negotiate with the Manager the conditions under which they work. He continued that he thought there should be some form of civil service or due process for the police officers. He urged the Council to recognize them and negotiate with them for a system of due process in this Village. Mr. Claussen moved that the Council take these comments under advisement and have the Manager bring information to the Council. The motion was seconded by Mr. Clement and passed. Unfinished Business; (a) Two new clay courts for the Tennis Club - the estimated cost of the new courts is approximately $13, 000. 00. It is recommended that this be financed by adding it to the kitchen remodeling loan rather than make a small loan. As to new dues, if the 112 members paid one dollar a month or $12. 00 per year extra it would produce $1344. 00 annually. This then would pay for the courts over a period of ten years. Mr. Claussen moved that this be referred to the Tennis Committee to review the plan and find out what their feelings are. Mr. McLaughlin added that it should also go the General Chairman and that it should be at the rate of $15. 00 a year to cover the interest on the loan. The motion was seconded by Mr. McLaughlin and passed. (b) Village Attorney's opinion on our trailer ordinance in reference to the H. W. Bendle case. Mr. Anderson, after checking the law cited by Mr. Bendle's attorney, stated; "I am unable to agree that the case cited to the Council . . . . has any application here. 11 He I 12/19/72143 -5- further stated there was justification in refusing Mr. Bendle's request to keep this trailer on his property. Mr. Clement moved that the Council disallow the request. The motion was seconded by Mrs. Dunn and passed. (c) Recommendation on the drainfield bids at the Country Club. The low bid was made by Rose Septic Tank Co. for $26, 600. 00 but the Manager stated it might be advisable to throw out all the bids and get estimates for doing the sub-contracting ourselves. Mr. Claussen moved that the Council reject all bids and instruct the Village Manager to get estimates on the work from private contractors using our labor and equipment. The motion was seconded by Mr. McLaughlin and passed. (d) Recommendation on Recreation Dept. pickrup truck. The Manager recommended that the low bid on the spec's be taken; International Harvester - $2435. 00. Upon motion made by Mr. Claussen, seconded by Mr. Clement and passed approval was given for the purchase of the truck as recommended. (e) Recommendation on air conditioning service contracts. Airko's low bid of $5, 520. 00 which included the ice makers, not originally bid, was recommended by the Manager. Mrs. Dunn stated that she had talked to Mr. Tucker (former Club Manager) about the air conditioning and he stated we were getting very poor service at the Club and thought the maintenance crew should be able to do some of this work and if they can't we should get a new crew. Mrs, Dunn added that with the warranty on new equipment our maintenance crew should be able to handle it now and when we get the new equipment. Mrs. Dunn then moved that the Council postpone action until we can meet with Mr. Tucker. The motion was seconded by Mr. Clement and carried. The meeting adjourned at 5;20 p. m. Village Clerk APPROVED; a Mayor