12-05-1972 Regular Meeting 110,01
REGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
December 5, 1972
The regular meeting of the Miami Shores Village Council was held
at 4:00 o'clock p.m. , December 5, 1972, at the Village Hall, with the follow-
ing Council members present:
Mayor Elwood Jones
Raymond L. Clement
Dean R. Claussen
Mrs. Marjorie A. Dunn
Howard J. McLaughlin
Absent: None
Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson,
Village Attorney, were also present.
The meeting was opened with an invocation given by Father Brendan
Collins of St. Rose of Lima Church.
Minutes of the meeting of November 21, 1972, were approved by motion
made by Mr. Clement, seconded by Mr. McLaughlin and passed.
Opening bids on a new drainfield plan at the Country Club.
Bids were opened and recorded as follows:
SUN GOLD INDUSTRIES $17, 874. 00 +
429. 00 sales tax
ROSE SEPTIC TANK 26, 600. 00
deduct 1, 600. 00 if elec. hookup is omitted
it 2, 000. 00 if landscaping is omitted
NORTH DADE SEPTIC 27, 302. 00
Mr. Claussen moved that the bids be referred to the Village Manager
for analysis and recommendation. The motion was seconded by Mr. Clement
and carried.
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Opening bids on pick-up truck for the Recreation Department
Bids were received and recorded as follows:
TROPICAL CHEVROLET $Z535. 77
BISCAYNE DODGE 2669. 47
INTERNATIONAL HARVESTER 2435. 00
DATSUN (not bid on spec's) 2260. 00
Mr. Claussen moved that the bids be referred to the Manager for
review and recommendation. The motion was seconded by Mr. Clement and
passed.
Proposals for air conditioning service contracts.
The following proposals were opened for furnishing service on the
air conditioning units at the Country Club, Village Hall, Library and Community
Center:
RICH AIR CONDITIONING, INC. 490. 00 per month or
5880. 00 per year
AIRKO SERVICE, INC.
Community Center 1056. 00 yr.
Village Hall 516. 00 "
Library 468. 00 "
Country Club 3000. 00 "
5040. 00
Upon motion made by Mr. Claus sen, seconded by Mr. Clement and
passed, the bids were referred to the Manager for analysis and recommenda-
ti on.
Two clay courts at the Tennis Club.
Mr. Herb Warren, President of the Tennis Club, appeared at this meet-
ing, to propose an alternate site for the new courts that will not encroach on
the equipment shed, this alternate location being north of the hard courts and
east of the Superintendent's residence. Mr. Warren stated that the contractor
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has agreed to build the courts at that location for the same price paid on
the last courts, or $12, 400. 00, plus an additional cost if a higher fence is
required. Mr. Warren added that he thought the tennis dues would be sufficient
to cover these new courts. Mr. Clement moved that the Council approve the
construction of two additional courts at the staked out location with the under-
standing that the Tennis Club will pay for the cost of these courts based on new
tennis fees and that the money will be financed if it can be arranged. The
motion was seconded by Mr. Claussen and carried.
Pension Plan amendment.
A recommendation was made by the Pension Board to amend the Plan
to define "average final compensation" as being the last sixty consecutive
calendar months preceding the date of retirement. Upon motion made by Mr.
Claussen and seconded by Mr. McLaughlin, ORDINANCE NO. 371 was
unanimously passed, same being entitled:
AN-ORDINANCE TO-AMEND SECTION 3 OF
THE MIAMI SHORES PENSION PLAN
ORDINANCE NO. 273, AS AMENDED BY
ORDINANCES NOS. 291, 321, 326, 341 and 349.
Mr. H. W. Bendle of 501 N. E. 101st St. , appealing the Planning
Board denial to keep his house trailer on his property.
Mr. S. E. Cushman, attorney for Mr. Bendle, requested that his
client be permitted to keep his trailer in the backyard of his house and store
it on his property based on certain New York State court rulings, claiming our
ordinance was unconstitutional. Mr. Claus sen moved that the Council reconsider
this application and have our attorney review the statutes. The motion was
seconded by Mr. Clement and passed.
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Bills for October.
Mrs. Dunn asked why Recreation Department items paid for by
subscription are not listed as such on the bills. The Finance Director stated
that this would be done in the future. Upon motion made by Mr. Clement,
seconded by Mrs. Dunn and passed, the bills were approved as presented.
Unfinished Business:
(a) Country Club air conditioning bids and authorizing the cost
to be paid from the capital assets reserve fund.
Mr. Karl Frese, consulting engineer, after reviewing all bids,
recommended acceptance of the second low bid submitted by Airko Air Con-
ditioning Company in the amount of $16, 493. 00 as per specifications. The
motion was seconded by Mr. McLaughlin. In the discussion that followed Mrs.
Dunn asked about the amount of money spent over the last five years for service,
parts and overtime which it was reported amounted to $24, 685. 00, and pointed
out that the bid of $30, 000. 00 from Peoples Gas Company had 10 years of free
service. The proposal from the Gas Company was made October 30, 1971 and
no new bid was submitted on the specifications sent out in October of this year.
Mr. Frese stated that on a comparison of cost of one electric unit and one gas
unit, the total average monthly cost from April through November was $75. 49
against $105. 39 for the gas unit. He added that the gas bid was based on use
of five units and that they did not know where they would put them with the
added problem that the weight of the equipment was twice as much as the
electric equipment. Upon vote the motion was passed 4/1 with Mrs. Dunn
dissenting.
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(b) Garbage truck bids and financing.
The Village Manager recommended accepting the low bid of
International Harvester with a Garwood body in the amount of $35, 700. 00
for two trucks. Mr. McLaughlin moved that we purchase the trucks from
International at the low bid of $35, 700. 00. The motion was seconded by
Mrs. Dunn and carried. The Village Manager reported that he can secure
financing with the First State Bank at 3-3/4%.
(d) Report on Rescue Advisory Committee and program.
The Village Manager presented the following names to serve on the
Rescue Advisory Committee:
James Condit M. S. Kiwanis Club
Edward Hazzard M. S. Lions Club
Charles F. Norton M. S. Optimist Club
William E. Byrd M. S. Chamber of Commerce
Mrs. Elmer Jensen M. S. Woman's Club
Don Stobs M. S. Exchange Club
Dr. Robert Isham M. S. Rotary Club
Doris Steele M. S. BPW Club
Carl Paulsen Citizen
Harris Meador Citizen
Mayor Elwood Jones
Mr. Claussen moved that the Council approve this list as a committee
to advise and work on the rescue program. The motion was seconded by Mr.
Laughlin and carried. Mr. Claussen then made the following motion: that
the Council (1) approve the Village Manager getting bids on a chassis and body
for the rescue service unit, (2) prepare plans and specifications to secure bids
station
on renovation of the old inspection for new quarters for the firemen, and (3)
authorize the employment of two more firemen and start a training program for
rescue service. The motion was seconded by Mr. McLaughlin and passed.
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Report on Country Club kitchen remodeling.
Mr. Claussen stated that four companies have worked on the plans
for kitchen equipment with our architect, Mr. Horsey, and now
he would like to secure authorization for Mr. Horsey and himself
to accept one of the bids for the equipment which are as follows:
Bramlett $45, Z42. 00
General 49, 355. 00
Kurman 49, 774. 00
Revere 48, 652. 00
Mr. Claussen continued that for about $53, 000 to $55, 000 the kitchen
can be completely equipped including shelves and he then moved that
the bids be referred to the committee for review and a recommenda-
tion. The motion was seconded by Mr. McLaughlin and passed.
The meeting adjourned at 5:05 p.m.
Village Clerk
APPROVED:
Mayor