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09-05-1972 Regular Meeting 1 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 5, 1972 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , September 5, 1972, at the Village Hall, with the follow- ing Council members present: Mayor Elwood Jones Raymond L. Clement Dean R. Claussen Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: None Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church. Minutes of the July and August meetings were approved by motion made by Mr. Clement, seconded by Mr. McLaughlin and carried. 20 year service award to Miss Phyrne Jopp. Mayor Jones congratulated Miss Jopp on her 20 years' service with the Village and presented her with a plaque in appreciation of this service. Beautification of 109th Street. A petition signed by 41 property owners had been sent to the Village Council requesting beautification of the center parkway on N. E. 109th Street. Several of these Villagers were present to learn what disposition the Council would make of their petition. The Village Manager reported an estimated cost of $2500. 00 for a sprinkler system and $800. 00 for water meters, or $3300. 00. 9/5/72 -2- The Mayor explained that the budget for landscaping had been increased this year and it appeared to be the consensus of opinion that this street would have first priority on the landscaping budget for the coming fiscal year. Insurance Committee report by Mr. Gordon Boulton. Mr. Boulton stated that the Village Insurance Committee would review and evaluate our group insurance policy annually and make recommendations, eliminating the need for another agent. Concerning the casualty and property insurance the Committee recommended continuing the same package policy as currently in existence, with the same rates as last year. Mr. Clement moved that the Council accept the report of the Insurance Committee with thanks and renew the insurance as recommended for another year. The motion was seconded by Mrs. Dunn and passed unanimously. Petition concerning tennis courts. A petition bearing over 75 names was presented to the Council opposing the construction of additional tennis courts on N. E. 100th Street. Mayor Jones informed the citizens attending on behalf of this petition that if additional courts are to be built a public hearing will be held prior to any action and everyone will be notified. Rescue vehicle contribution fund. Mayor Jones reviewed the background of the fire-rescue team and the meeting held at the Community Center, at which time proposed increased services were favored by everyone attending, with contributions offered for a vehicle and equipment. Mr. Jones continued that if we authorize the establish- ment of this fund we should be willing to put on two more firemen to handle the F' 1 9/5/72 -3- rescue work. No action was taken. Answer to County Manager on joining the County library system. A letter dated August 22, 1972, from the County Manager requested an expression from the Village legislative body on whether or not we wish to continue to operate an independent public library. Mr. Claussen moved that the County Manager be informed that we will continue to operate our library for the coming year. The motion was seconded by Mr. McLaughlin and passed. Resolution increasing Country Club dues schedule. Mr. Clement moved that the Council postpone action on this resolution and submit a copy to the General Chairman of the Country Club for comments and recommendations of the Committee. The motion was seconded by Mr. Claussen and carried. Mr. Earl Barber, on behalf of golfing members, asked if the Council had ever taken action on the Planning Committee report made months ago. The Mayor stated that it had not required action by the Council although some of the recommendations had been done. Reservations for Florida League of Cities Convention, October 20, 21, 22, at the Americana Hotel. Upon motion made by Mr. Claussen, seconded by Mr. McLaughlin and passed, the Mayor was appointed as voting delegate at the Convention. F. E. C. Railway Crossing Agreement. This agreements calls for $100. 00 per year fee for the maintenance crossing, $40. 00 a day for flag men during our portion of construction and full 9/5/72 17 -4- liability for Railroad employees, regardless of negligence, while using or working on this crossing. The Village Attorney advised that we should not have to provide for any injuries by negligence of employees of the Railway and the Village Manager was instructed to take this up with the Railroad and see if it can be eliminated. Mr. Claussen then moved that the contract be approved subject to reconsideration of paragraph 13 in the contract. The motion was seconded by Mr. Clement and carried. Mr. Leo Price, 1000 N. E. 96th Street, commended the Council, Village Manager and Maintenance Department for taking care of most of the items in his recent letter of complaint. The only remaining item was in regard to the annoyance of loud exhausts on sports cars, "hot rods" and motorcycles which he wanted the police to stop. Interamerican Planning Consultants contract. This contract calls for one year at $2400. 00 providing for full time consulting for two weeks with the new manager and then once a week consulting and recommendations. Mr. McLaughlin moved that the Council accept this agreement for one year only at the cost of $2400. 00. The motion was seconded by Mrs. Dunn and carried. Mrs. Dottie Yates, 17 N. E. 109th Street, asked why the Village hadn't participated in the bikeway plans for North Dade and the Mayor explained that the plan to go along the FEC was not acceptable to Miami Shores because it ran through the golf course. Recommendation to accept the low bid on the new fire truck. The Village Manager recommended acceptance of the low bid from 9/5/72 d -5- American LaFrance in the amount of $43, 931. 00 or $45, 160. 00 with added equipment. Mr. John Bergacker, Public Works Director for Miami Beach, asked that this be postponed for two weeks so that he could check our specifi- cations. Cost proposals for toilet facilities at the Tot Lot. The Village Manager presented proposals as follows: B. W. Anderson - $6, 428. 00 E. A. Kundinger - 5, 460. 00 Problems of maintenance and use were voiced by some of the parents in attendance. No action was taken. Mayor Jones left the meeting at this point because of the death of his father and the chair was turned over to Mr. Clement. Bills. After a review of the July bills, Mr. Claussen moved that they be approved. The motion was seconded by Mr. McLaughlin and passed. Final reading of the license ordinance. After final reading of the license ordinance by the Village Clerk Mr. McLaughlin moved that it be adopted. The motion was seconded by Mrs. Dunn and ORDINANCE NO. 365 was passed, same being entitled: AN ORDINANCE TO BE KNOWN AS THE OCCUPA- TIONAL LICENSE ORDINANCE OF MIAMI SHORES VILLAGE, FIXING LICENSE FEES FOR VARIOUS BUSINESSES, OCCUPATIONS AND PROFESSIONS, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE. Amendment to Miami Shores Pension Plan substituting 20 years vesting rights instead of 25 years. The Village Manager stated that this can be done at a cost not to 9/5/72 -6- exceed 2% of the present annual Village cost or approximately $1, 000. 00 more. Mr. McLaughlin moved that the Council approve the ordinance amend- ing the Pension Plan to provide 20 years vested interest. The motion was seconded by Mrs. Dunn and ORDINANCE NO. 366 was unanimously passed and adopted, same being entitled; AN ORDINANCE AMENDING SECTION 12 OF THE MIAMI SHORES PENSION PLAN ORDINANCE NO. 273, AS AMENDED BY ORDINANCE NO. 291, 321, 326, 341, and 349. With the passage of this ordinance a recommendation was made that Steve Tong, former Club Manager, be given a year's leave of absence to qualify him for vested rights. Mr. Claussen moved that this be granted. The motion was seconded by Mr. McLaughlin and passed unanimously. The meeting adjourned at 5;55 p. m. Village Clerk � APPROVED; Mayor