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07-18-1972 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL July 18, 1972 The regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , July 18, 1972, at the Village Hall, with the following Council members present: Mayor Elwood Jones Raymond L. Clement Dean R. Claussen Mrs. Marjorie A. Dunn Howard J. McLaughlin Absent: None Mr. John W. McIntyre, Village Manager, and Mr. Thomas H. Anderson, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Harold Davenport of the Miami Shores Community Church. Minutes of the meeting of June 20, 1972, were approved by motion made by Mr. Clement, seconded by Mr. McLaughlin and carried. Appointments. Village Judges - Mr. Clement moved that the Council appoint Bill Fann as Judge for the next year and that the other two positions not be voted on at this time. The motion was seconded by Mr. McLaughlin and carried. After some discussion Mr. Clement withdrew this motion and made another one to appoint all three Judges for another year. The motion was seconded by Mr. Claussen and passed 4/1 with Mrs. Dunn dissenting. Planning Board - Mrs. Dunn made a statement concerning these appointments and then introduced two architects she had invited to attend the 7/18/72 62 -2- meeting for consideration of their qualifications for the Planning Board. After discussion Mr. Claussen moved that the Council appoint Mr. Moyer and Mr. Smenner for another term on the Planning Board. The motion was seconded by Mr. McLaughlin and passed 3/2 with Mr. Clement and Mrs. Dunn dissent- ing. Mr. Claussen then moved that the Council appoint Mr. Kenneth Phoenix to fill the vacancy on the Planning Board. The motion was seconded by Mr. McLaughlin and passed 3/2 with Mrs. Dunn and Mr. Clement dissenting. Authorization for Police Chiefs Meeting in September. The Village Manager reported that El Portal and Biscayne Park are willing to share the expense of this meeting, each paying one third although the Biscayne Park Council had not yet had a meeting to approve the expenditure. The estimated cost of the dinner meeting is $600. 00. Mr. Claussen moved that the Council approve having this meeting in conjunction with E1 Portal and Biscayne Park and authorize the Chief of Police and the Manager to extend the invitation for September. The motion was seconded by Mr. Clement and passed. Mr. Dan Schmidt on resubmission of application for permit on a 56 ft. lot. Mr. Schmidt had previously been refused a permit because his application was on a lot he did not own which was still part of the owner's yard. The application was resubmitted at this meeting by Mr. Schmidt after he had taken title to the lot, on which premise he believed he was entitled to a permit according to Ordinance No. 361. Some of the Council felt a property owner should not be permitted to sell or divide a part of his property to provide 7/18/72 ; -3- another building site. Mr. Clement moved that the Council disallow the request. The motion was seconded by Mrs. Dunn and carried. Opening bids on a fire truck. The following bids were received: American LaFrance $43, 931. 00 Ward LaFrance 46, 763. 00 Mr. Claussen moved that the bids be referred to the City Manager and Chief of Police for analysis and recommendation. The motion was seconded by Mr. Clement and passed. Financial report by Mrs. Norma Peck for the Miami Shores Woman's Club. A report was made to the Council on the moneys made by the Miami Shores Women's Club during the past year. Permission for Mr. McFarlin to attend a government career development Institute for Municipal Finance Officers at Florida Atlantic University, Sept. 10-16, 1972. The Village Manager reported that the registration fee for this course was $150. 00 with other expenses at $75. 00, or $225. 00. Mr. Claussen moved that the Council authorize these expenses. The motion was seconded by Mr. Clement and passed. Approval of the first Annual Heart and Health Day to be held on Sept. 30, 1972. Upon motion made by Mr. Claussen, seconded by Mr. McLaughlin and passed, approval was given to the Recreation Director to go ahead with this event. Appointment of air conditioning engineer to writespecifications on a new club air conditioning system. The Village Manager presented recommendations made by 7/18/7X ` -4- Mr. Karl G. Frese for air conditioning the Country Club. Mr. Claussen moved that the Council authorize the Village Manager to negotiate with Mr. Frese to write specifications for the Country Club dining room and office area air conditioning. The motion was seconded by Mr. Clement and passed. Decision to repair or replace the Library air conditioning system. Mr. Claussen asked the Village Manager to call Sam Hamilton, who had put the system in, to see what they would charge to replace the equipment. Bids on water tank for new truck. The following bids were presented by the Village Manager: Roland Truck Equipment $925. 00 Callahan Motor Co. 850. 00 Upon motion made by Mr. Clement, seconded by Mr. McLaughlin and passed authorization was given to accept the low bid on this budgeted item. Bills. After a review of the current bills they were approved by motion made by Mrs. Dunn, seconded by Mr. Clement and passed. Date for budget hearing. Mr. Claussen moved that September 25th be set as the date for the budget hearing, at 8:00 p. m. , at the Community Center. The motion was seconded by Mr. McLaughlin and carried. Council recess. The Council voted to recess during the month of August upon motion made by Mr. Clement, seconded by Mr. McLaughlin and carried. 7/18/72 65 -5- UNFINISHED BUSINESS: (a) Closing dog track gate on N. W. 112th Terrace - Mayor Jones reported that the Track stated they would consider the idea of moving this gate and would work with our Police Dept. on the safety factor, and it looks very promising that this will be done. Mrs. Dunn brought up the subject of purchasing practices and moved that the Village Attorney prepare a proper ordinance to require that sealed bids be obtained on all purchases above $1000. 00. The motion was seconded by Mr. Clement and passed. The Village Manager reported on receipt of a letter from the County Manager offering a cooperative grant through the Department of Labor to participate through Dade County in the Public Employment Program. Mr. McIntyre also reported that the Federal Communications Commission had awarded us the radio bands from the City of Miami and that we are awaiting word on the cost of buying their old equipment. Additional Police personnel. The Village Manager asked that the Police Chief be given authority to recruit four more policemen. Mr. Clement moved that the Council give the Village Manager or Chief authority to recruit four additional men as soon as possible. The motion was seconded by Mrs. Dunn and passed by four votes with Mr. Claussen abstaining. The Village Manager reported that Chief Fowler was in the hospital being treated for a heart condition and asked if the Council wished to appoint 7/18/72 -b- an Acting Chief in his absence. Mr. Clement moved that the Council appoint the Village Manager as Acting Chief of Police and when he finds someone he wants to appoint on a temporary basis to bring the name of the person before the Council. The motion was seconded by Mr. McLaughlin and carried. Mrs. Biddy Lang, 750 N. E. 101st Street, again stressed the need for toilet facilities at the tot lot. Complaints were voiced over the numerous boats, trailers and campers parked in front yards in the Village. License ordinance. A proposed license ordinance was read for passage and publication pursuant to the provisions of Ch. 72-306, Laws of Florida, 1972. Upon motion made by Mr. Claussen and seconded by Mr. Clement, ORDINANCE NO. 365 was unanimously passed on first reading, said ordinance being entitled; AN ORDINANCE TO BE KNOWN AS THE OCCUPATIONAL LICENSE ORDINANCE OF MIAMI SHORES VILLAGE, FIXING LICENSE FEES FOR VARIOUS BUSINESSES, OCCU- PATIONS AND PROFESSIONS, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE. The meeting adjourned at 5;50 p. m. Village Clerk APPROVED; Mayor