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01-06-1970 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 6, 1970 A regular meeting of the Miami Shores Village Council was held I at 4:00 o'clock p. m. , January 6, 1970, at the Village Hall, with the follow- ing Councilmen present: Mayor Don G. Nicholson Dean R. Claus s en Raymond L. Clement Elwood Jones Absent: Edwin B. Cole Mr. Thomas H. Anderson, Village Attorney, and Mr. John W. McIntyre, Village Manager, were also present. Following the opening of the meeting an invocation was given by Rev. Harold A. Davenport of the Miami Shores Community Church. Minutes of the meeting of December 16, 1969 were approved as written by motion made by Mr. Clement, seconded by Mr. Jones and passed. Radio Communications contract. A five-year radio communications contract with the City of Miami was presented for approval. The Village Manager reported that this is the same contract that has been in effect and recommended that it be renewed. Mr. Claussen moved that the Village enter into this contract with the City of Miami. Motion was seconded by Mr. Jones and passed unanimously. Refund to employees of their portion of group insurance rebate. Mr. McIntyre reported that of the $15, 172. 55 group insurance refund received in October 1969, 69. Or represented the employees' share of the premium; and that it was his recommendation that the employees' share 1/6/70 -2- amounting to $10, 529. 75 be used to reduce their contributions by one half for this year. Mr. Claussen moved that $10, 529. 75 be applied to this year's premiums of the employees by reducing them one half. Motion was seconded by Mr. Jones and passed. The Village Attorney stated that a letter should be given to the employees explaining this reduction in premium. Authority to let contract for alley 2avin . A proposal was made by the Village Manager to pave the alleys between 95th and 96th Streets and between 96th and 97th Streets from Biscayne Blvd. to the Bay, and that a low bid had been received from Weekley Paving Co. for 55� sq. yd. Upon motion made by Mr. Clement, seconded by Mr. Claussen and passed the bid of Weekley Paving at 55� sq. yd. was approved for this project. Mayor Nicholson suggested that the property owners be notified to cut back their shrubbery so that the machinery can get thru the alleys. Salary appropriation for golf course ranger thru April 1970. The Village Manager asked for an appropriation of $1700. 00 to cover the salary of a golf course ranger from now until the end of April. Mr. McIntyre stated that the salary account will need around $1, 000. 00 more to cover this additional employee, and recommended that Mr. Jim Inman be given the job. After discussion of the duties and responsibilities of this position Mr. Claussen moved that the Council approve the necessary appropriation to hire a ranger from now thru April and instruct the Village Manager to contact the General Chairman and his committee to formulate rules and regulations on golf play with disciplinary action to be taken for violations. Motion was seconded by Mayor Nicholson and passed unanimously. T 1/6/70 -3- Damage to the Country Club piano, The Village Manager reported that the new piano had been damaged while being delivered and that Mr. Clement had asked that this be put on the agenda. The Council suggested that the Village Manager work this out with the piano company and report back to Councilman Clement before making payment. Bids on relighting the recreation tennis courts. Mr. Petrey, Recreation Director, presented a contract from Frank Schafer, Inc, in the amount of $7930. 00 for a new system of lights on the tennis courts at the Community House. Mr. Claussen moved that the Council approve this contract for relighting the tennis courts subject to Mr. Petrey investigating the adequacy of this plan and reporting back to the Manager. Motion was seconded by Mr. Jones and passed unanimously. Report from Village Attorney on school desegregation court action. The Village Attorney recommended that the Village find an interested taxpayer who has children in one or more of the three schools involved and that if the authority is given by the taxpayer the Village Attorney will file a petition on behalf of the Village and this taxpayer. It was suggested that Mrs. Ann Piper might be interested in ,doing this and the Mayor added that he would like to see other municipalities and the League of Municipalities become interested in the case. Mr. Jones was asked to contact Mr. and Mrs. Piper. Guest play at the Country Club. Because of the crowded condition on the golf course, it was pro- posed that the number of guests a member may have be limited further. Mr. Clement moved that effective tomorrow we limit the guest play to one guest per member and that we instruct Mr. Barber to come back with a recommendation 1/6/70 -4- from his committee as to putting a stop to the abuse of guest play by a few members. Motion died for lack of a second. Mr. Claussen then moved that the Village Manager be instructed to contact the Pro and instruct him that no member may have more than six guests per week and that the Village Manager and the Pro recommend a system by which this may be handled and report back at the next Council meeting. Motion was seconded by Mr. Nicholson. It was further stipulated that the word "member" shall include "family membership". The motion was then passed 3/1 with Mr. Clement dissenting. Unfinished Business: (a) Municipal Code Corporation agreement - Mayor Nicholson moved that he be authorized to execute the Municipal Code Corp. contract as proposed on condition that the codifiers furnish a letter, as Mr. Anderson has indicated, that the Supplementary Service costs will not increase for three years and thereafter that we may review the contract from time to time. Motion was seconded by Mr. Jones and passed. (b) Three-month report on cocktail hour sales - A report was made by the Village Manager indicating that bar sales had increased over last year despite a decrease in drinks sold. Mr. Claussen moved that we continue the present price structure on drinks at the Country Club. Motion was seconded by Mr. Nicholson and carried. Mrs. Glenn Layton of 374 N. E. 100th St. , appeared before the Council to complain about her neighbor's trees growing over into her yard. 1/6/70 -5- Mrs. Layton asked the Council to pass an ordinance requiring property owners to cut back large trees. Mr. Anderson assured Mrs.Layton that he would look into this problem. Mr. Ashworth of the Chamber of Commerce, announced that the Chamber's installation dinner this year will honor Councilman Dean R. Claussen who has been selected "Man of the Year" by the Miami Shores Chamber of Commerce. This dinner will be held on January 24th at the Miami Shores Country Club. Mr. Richard Lopez of 154 N. W. 97th St. , brought up the subject of a recent fire on N. W. 107th Street, and asked if the Council thought the Village fire department is adequate enough for the homes in the Village. Mr. Lopez stated he would like to see the Village Manager negotiate with North Miami and the County to find out if it is feasible to have the County take over our fire protection. Mayor Nicholson stated he has an open mind on this proposal and that it will be looked into. The meeting adjourned at 5:40 p. m. Village Clerk APPROVED: C Mayor