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12-16-1969 Regular Meeting 97 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 16, 1969 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , December 16, 1969, at the Village Hall, with the follow- ing Councilmen present: Mayor Don G. Nicholson Dean R. Claussen Raymond L. Clement Elwood Jones Edwin B. Cole (arrived late) Absent: None Mr. Thomas H. Anderson, Village Attorney, and Mr. John W. McIntyre ,Village Manager, were also present. The meeting was opened by Mayor Nicholson and Councilman Elwood Jones was asked to say the invocation. Minutes of the meeting of December 9, 1969, were approved as written by motion made by Mr. Claussen, seconded by Mr. Clement and passed. Report from Insurance Committee on golf cart and mowing equipment insurance policies. The Finance Director reported that the Village Insurance Committee reviewed the existing policies on the electric golf carts and the mowing equip- ment and it was their recommendation based on several itemized factors that these policies be continued. Mr. Claussen moved that the Council accept the recommendation of the committee to continue the existing policies and express appreciation to the committee for their good judgment. Motion was seconded by Mr. Jones and passed. 12/16/69 98 -2- Authority to purchase approximately $40, 00 worth of depledena plants for the golf course. The Village Manager reported that the Golf Course Superintendent had recommended these plants to replace the marigolds near the first tee on the golf course. Mr. Claussen stated that if this money is in the budget he would move that the Council approve the expenditure. Motion was seconded by Mayor Nicholson and passed. Bill from Wahl Snyder & Associates for Community Center plans. A bill for payment on account in the amount of $5, 000. 00 was pre- sented for plans on the new Community Center which was approved for payment by motion made by Mr. Jones, seconded by Mr. Claussen and passed. Prizes for Christmas decoration contest. Approval was requested for an expenditure of $90. 00, representing one half of the cost of prizes for the Christmas decoration contest sponsored by the Chamber of Commerce and the Village. Mr. Claussen moved that the Council authorize expenditure of $90. 00 for this purpose. Motion was seconded by Mr. Jones and passed. UNFINISHED BUSINESS; (Mr. Cole arrived during this discussion. ) (a) Report on early retirement in the Pension Plan - The Village Manager read a letter he had written to the Wyatt Company, the Village Attorney and the Director of the State Police & Fire Pension Trust Funds, to determine whether or not the State insurance tax money can be used with the Village plan to provide earlier retire- ment for the Police and Fire personnel. This was affirmed by Mr. Anderson as well as the Wyatt Company. Mr. McIntyre also proposed that an additional 21c contribution be made by the Police and Fire 12/16/69 99 -3- personnel, with a like amount made by the Village, to be added to the pension fund to provide earlier retirement by as many years as these additions will fund. The Wyatt Company had submitted an estimated cost for preparing this study of between $600. 00 and $750. 00. After discussion Mr. Claussen moved that the Council authorize spending up to $750. 00 to have the Wyatt Company figure the cost of a Police and Fire retirement plan at age 55 and age 60, using the funds available from tax on fire and casualty insurance plus additional contributions to be determined; and along with this study to find out the cost of lowering retirement on the balance of employees to age 62. Motion was seconded by Mr. Clement and passed unanimously. (b) Report by Glen Byrd on Adonidia palms needed - The Village Manager made a survey of trees needed to complete the plantings on some of the arterial streets. Mr. Byrd recommended that 22 additional trees be purchased to complete the planting on 101st Street at 30 ft. apart and in about three months start on the other streets. Mr. Cole moved that the Council authorize the purchase of 22 Adonidias for 101st Street and that in 90 days return with a plan for the other streets. Motion was seconded by Mr. Jones and passed. Mr. Jones presented Mr. Claussen with a gift on behalf of the Council and Miami Shores Village in appreciation of the time he has spent serving our local, county and State governments. -4- 12/16/69 190 The Village Manager reported that a request had been made by Metro Traffic Court to use the Council chamber on Thursdays in addition to the three days they are presently using it. Mr. Claussen moved that the Council approve of Metro Court using the Council room on Thursdays on a tentative basis. Motion was seconded by Mr. Clement and passed. Mr. McIntyre reported that the State Liquor Store had requested permission to remain open one hour longer for holiday trade from now to the end of the year. A motion approving this request was made and withdrawn with no further action taken. A recommendation was made by the Library Board for the appointment of Mrs. Dean R. Miller to fill the unexpired term on the Board caused by the resignation of Mrs. Haeger. Mr. Clement moved that the Council accept the recommendation of the Board for the appointment of Mrs. Miller with an acknowledgment and thanks to Mrs. Haeger for having served. Motion was seconded by Mr. Claussen and passed. The Village Manager reported that the chef at the Country Club has secured a price on a new outside refrigerator. After discussion of the proposed remodeling of the kitchen, Mr. Claussen moved that the Council postpone a decision on this today and meet immediately after the first of the year to study and review the Country Club needs and problems. Motion was seconded by Mr. Clement and passed unanimously. Mayor Nicholson brought up the subject of the recent school de- segregation orders and how they will affect Miami Shores Village. Mr. Nicholson thought the matter should be turned over to our Village Attorney 12/16/69 and that he make an appearance in Federal Court on behalf of Miami Shores to take a position against any contrived methods of desegregation. After discussion Mr. Claussen moved that the Council instruct the Village Attorney to determine legal action that can be taken by this Village and take action to intercede as soon as possible. Motion was seconded by Mr. Jones and passed unanimously. The meeting adjourned at 5:20 p. m. Village Clerk APPROVED: e Mayor