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10-07-1969 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL October 7, 1969 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock p. m. , October 7, 1969, at the Village Hall, with the following Councilmen present: Mayor Don G. Nicholson Raymond L. Clement Edwin B. Cole Elwood Jones Absent: Dean R. Claussen Mr. John W. McIntyre, Village Manager, was also present and Mr. Herbert Nadeau attended in the absence of Mr. Anderson, Village Attorney. Mayor Nicholson called the meeting to order and the invocation was given by Councilman Jones. As the first order of business Mayor Nicholson presented an award to James Dillard, employee of the Streets Department, for 30 years of faithful service to the Village. Minutes of the regular meeting of September 16, 1969, the budget hearing of September 22, 1969 and a special meeting of the same date, were approved by motion made by Mr. Clement, seconded by Mr. Cole and passed. Mayor Nicholson made the following remarks in regard to the Mt. Vernon motel property, - that at our last meeting he had felt insistent that the Council give Mr. Gianaris and his architect an answer to their petition which they had been promised in July, and at that meeting the matter was brought to a vote with only three Councilmen present because other Councilmen had expressed favor for the development of this property. The matter was passed -2- 10/7/69 8f) by a two to one vote and because of this Mayor Nicholson had asked that it be placed back on the agenda for reconsideration by the full Council. It was learned just prior to the meeting that Mr. Claussen could not be here so the matter will be postponed and the petitioners will be notified when it will come up again. Resolution for bank financing of 16 electric golf cars. A resolution was presented to authorize the Mayor and the Village Manager to execute a security agreement with Little River Bank and Trust Company in the amount of $13, 220. 00 to finance the purchase of sixteen E-Z-Go electric golf cars for the golf course. Upon motion made by Mr. Jones, and seconded by Mr. Cole RESOLUTION NO. 504 was unanimously passed. Resolution to change names of two bank accounts. A resolution was presented to re-establish the names of the bank accounts in Peoples First National Bank of Miami Shores to include a Country Club Capital Improvements account and a Village Insurance Reserve Account. This RESOLUTION NO. 505 was unanimously approved upon motion made by Mr. Cole and seconded by Mr. Jones. Recommendation of committee on awarding bids for cooking and heating gas. Mr. Clement, as chairman of the committee, stated it was their recommendation, and he moved that these bids be rejected until such time as the kitchen at the Country Club is remodeled and the equipment can be converted to natural gas. Motion was seconded by Mr. Jones and passed unanimously. Authority to continue present Marine insurance policy or to put it out to bid. Mr. Gordon Boulton was present on behalf of the committee to discuss 10/7/69 this insurance. He stated the Marine policy covers anything of a movable nature on an all-loss basis and, in this case, there is a $50. 00 deductible, written on a stated amount basis at the rate of 55� per hundred of exposure. He stated that the Council should consider if it wants to depreciate values and review the items that could be eliminated and picked up under the blanket coverage, that the primary consideration is whether or not to review the schedule annually and depreciate the amounts of coverage. Also, consideration should be given to taking this insurance on a larger deductible. Mr. Cole thought it would be more practical to go on a real value or depreciated value basis. Mayor Nicholson asked Mr. Boulton to get figures on the different proposals, and a recommenda- tion from the committee. Mr. Boulton also informed the Council that he has re-negotiated with the company on renewal of the Village liability insurance and has secured a $2, 000. 00 refund. Golf Pro Shop alterations. The Village Manager reported that the committee working on this has refigured the size of the canopy and has come up with a smaller one which will bring the total cost of the remodeling down to $2470. 50 as compared with the first estimate of $3487. 50. Discussion followed as to whether or not the smaller canopy will do the job. Mr. Clement moved that the Council approve this remodeling and that Mr. Seals Oxford and the committee decide on which canopy to use with approval to spend up to $3400. 00 to accomplish this project. Motion was seconded by Mr. Jones and passed. 10/7/69 -4- Bills. Upon motion made by Mr. Clement and seconded by Mr. Jones the current bills were approved. Councilman Jones reported on his attendance at Dade League of Municipalities Board meetings in regard to a discussion concerning municipal- ities giving up services to Metro, and the Board's unanimous vote against balloting the one mill tax for financing Interama. Mr. Jones also reported on the Veterans Day program being planned by the Village and Chamber of Commerce. Mr. Clement brought up the listing of the Country Club monthly bills stating that he felt the items of food and drink should be omitted. Mr. Clement golf course then moved that the Country Club bills list only items of/maintenance and equipment. Motion was seconded by Mr. Jones and. carried. The Village Manager reported on the tree planting program for N. E. 6th Avenue, that he had contracted to purchase 200 Adonidia palms for this purpose and that we are now waiting for permission from Dade County to go ahead with the planting. The meeting adjourned at 5:10 p.m. Village Clerk APPROVED: Mayor