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07-15-1969 Regular Meeting 60 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL July 15, 1969 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , July 15, 1969, at the Village Hall, with the following Councilmen present: Mayor Don G. Nicholson Dean R. Claussen Raymond L. Clement Edwin B. Cole (arrived late) Elwood Jones Abs ent: None Mr. Thomas H. Anderson, Village Attorney, and Mr. John W. McIntyre, Village Manager, were also present. The meeting was opened by Mayor Nicholson followed by an invocation given by Councilman Jones. Minutes of the meeting of July 1, 1969, were approved as written by motion made by Mr. Claussen, seconded by Mr. Jones and passed. Planning Board minutes. Approval was recommended by the Board, in regard to the request of Mr. Chuck Wallace, that the alley platted in Block 71, Miami Shores Sub. , be vacated and that Lot 1, with the inclusion of the alley, be approved for one building site along with another building site for Lots 2 and 3 inclusive. Mr. Claussen moved that upon proof of title to this property by Mr. Wallace and compliance with all zoning requirements the Village will vacate the alley and approve two building sites for this block. Motion was seconded by Mr. Clement and carried. 7/15/69 -2- APPOINTMENTS: Planning Board: Mr. Clement moved that Mr. Fred G. Astor be appointed to the Planning Board for a two-year term, together with the re-appointment of Mr. Donald W. McIntosh and Mr. Irving E. Horsey. Motion was seconded by Mr. Jones and carried. Village Judges: Mr. Jones moved the re-appointment of Messrs. William F. Fann, Jr. , Albert E. Quinton, Jr. and William H. Pierce as Village Judges for one year terms. Motion was seconded by Mr. Claussen and passed. Pension Board: Upon motion made by Mr. Claussen, seconded by Mr. Clement and passed the following persons were re-appointed to the Pension Board for two years: Michael J. Franco, citizen Walter P. Davidson, citizen Edwin B. Cole, Councilman Glen E. Byrd, Employee Village officials: Upon motion made by Mr. Clement, seconded by Mr. Claussen and passed, the following officials were re-appointed: Village Manager, John W. McIntyre Village Attorney, Thomas H. Anderson Village Clerk, M. Antoinette Vigneron Chief of Police & Fire, James J. Fowler Budget dates: (Mr. Cole arrived at this point. ) The Village Manager recommended that the public hearing on the budget be held on Monday evening, September 22nd, at the Country Club with the budget studies to be completed prior to this date in sufficient time for printing of the budget and due notice to the citizens. The Council generally agreed to start on the budget during the last week of August. 7/15/69 62 -3- Council recess. Mr. Cole moved that the Council recess during the month of August. Motion was seconded by Mr. Jones and passed. Request to hold Dade Amature Golf Association Junior League Tournament at the Country Club. Mr. Cole moved that the juniors be allowed to hold this tournament on Friday, August 8, 1969. Motion was seconded by Mr. Jones and passed 4/1 with Mr. Clement dissenting. It was requested that a report be made on this tournament as to participation, reactions, etc. Recommendation to the Council by the Pension Board to request actuarial firm to figure cost of lowering retirement age to 62. Mr. Cole stated that the Pension Board has been made aware of the need for lowering the retirement age to maintain efficient operation of the Maintenance and Police Departments and decided that the Council should find out what it would cost to lower normal retirement to age 62. Mr. Claussen wanted to study this question along with the budget and requested that a check be made of the files to see if this information is on hand. Mr. Claussen asked the Village Attorney to look into the law on the State Police and Fire Pension Funds to see if this money can be used with the Village pension funds for police and fire personnel. Instructions were given that the Council receive copies of any past correspondence or transactions on this subject. Mr. John Bergacker, a resident of Miami Shores, appeared at this meeting to discuss his concern over a proposed Interama Expressway running through the golf course. It was stressed by Mr. Bergacker that because the golf course is an integral part of the community that the city should 7/15/69 63 -4- express its views to the County planners as to how essential the golf course is to Miami Shores. He contended that there are other places they can route this expressway, and that this was the time to take some stand on the routing. Mr. Bergacker pointed out that an alternate route could be down U. S. 1 or out in the Bay. He requested that the Council contact the Dade County Planning Department and advise them that the Village is concerned with the tentative plans for this expressway. Mayor Nicholson stated he would write a letter expressing the views of the Village and further suggested that a meeting be arranged with the County Planning Department, the Mayor, Village Manager and Mr.. Bergacker. Purchase of lockers for the Country Club. The Village Manager reported that there are 25 people waiting for lockers at the Country Club and that he had secured a price of $1269. 88 for 31 of the same type being used. Upon motion made by Mr. Ciarussen, seconded by Mr. Clement and passed, authorization was given for the purchase and installation of these lockers. Bills. After a review of the current bills Mr. Clement moved that they be approved. Motion was seconded by Mr. Jones and passed. Dues for the Dade County League of Municipalities. Approval was given for the payment of $500. 00 for 1969-70 dues to the Dade County League of Municipalities by motion made by Mr. Claussen, seconded by Mr. Clement and passed. 7/15/69 -5- UNFINISHED BUSINESS: (a) Insurance Advisory Committee - the Village Manager reported that the Committee had met and finalized the specifications to bid. The Committee also recommended that the existing policy be left in force until its expiration date, September 30, 1971. Mr. Gordon Boulton, Chairman of the Insurance Advisory Committee, was present to discuss the specifications. He stated that the Committee would like the Council to decide on agency representation requirement and requirement of residency or place of business in Miami Shores. Mr. Anderson pointed out that the latter restriction is not in the public interest unless the Council is satisfied that there is a sufficient number of agents in Miami Shores to bid on this insurance. Mr. Claussen moved that the specifications be approved subject to striking out the following words in Paragraph 1. - "and have represented the company two years or more in which business is to be placed", and further, on Page 4. , Paragraph 2, strike out the word "successful. " (As written the bidding is limited to Miami Shores residents or business owners. ) The motion was seconded by Mr. Jones. The Mayor stated that he is opposed to limiting the bidding to people living or having a business in Miami Shores and thought the bidding should be open to every responsible bidder in this area. On putting the motion to a vote, it was passed 4/1 with the Mayor dissenting. Mr. Claussen then moved that the Council instruct the Village 7/15/69 -6- Manager to notify all qualified insurance agents in Miami Shores and invite them to bid on the specifications furnished. Motion was seconded by Mr. Clement and carried. Mr. Claussen moved that the specifications be amended to include a requirement of a fixed premium on a 3-year basis for property and casualty insurance. The motion was seconded by Mr. Clement and carried. (b) Private schools. An amendment to the zoning ordinance was presented permitting the Council to grant permits for private schools to operate in temporary facilities for a limit of five consecutive years, with certain restrictions. Upon motion made by Mr. Claussen and seconded by Mr. Cole, ORDINANCE 346 was unanimously passed and adopted, same being entitled: AN ORDINANCE AMENDING ORDINANCE NO. 270 AS PERTAINING TO PRIVATE SCHOOLS. An amendment to the occupational license ordinance was read establishing a fee for private schools leasing temporary facilities. Upon motion made by Mr. Clement and seconded by Mr. Cole, ORDINANCE NO. 347 was unanimously adopted, same being entitled: AN ORDINANCE AMENDING ORDINANCE NO. 281 BY ESTABLISHING A FEE FOR A PRIVATE SCHOOL LEASING TEMPORARY FACILITIES. (c) Landscape program - the Village Manager reported that 7/15/69 -7- neither Mr. Stresau nor Mr. Stewart would be able to attend this meeting. The meeting adjourned at 6:05 P. M. -� Village Clerk APPROVED: 1 Mayor