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12-03-1968 Regular Meeting fi REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 3, 1968 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , December 3, 1968, at the Village Hall, with the follow- ing Councilmen present: Mayor Edwin B. Cole (arrived late) Raymond L. Clement Dean R. Claussen Richard M. Lund James A. Dixon, Jr. Absent: None Mr. Thomas H. Anderson, Village Attorney, was also present. After the meeting was opened an invocation was given by Rev. Harold Davenport of the Miami Shores Community Church. Mr. Lund was asked to take the chair before Mayor Cole had arrived. Minutes of the meeting of November 19, 1968 were approved as written by motion made by Mr. Dixon, seconded by Mr. Claussen and passed. At this point the Mayor presided. Resolution closing N. E. 89th St, lying between Blocks 19 and 20, El Portal Subdivision. A petition was received from the 87th Miami Shores Corporation, owner of Blocks 19 and 20, E1 Portal Sub. , requesting that the portion of street right-of-way lying between these two blocks be closed and vacated. A resolution prepared by the Village Attorney effecting the vacation of this portion of 89th Street, was read. Mr. Claussen moved approval of this resolution. Motion was seconded by Mr. Dixon and passed 4/1 with Mr. Lund dissenting, said RESOLUTION being NO. 488. 12/3/68 94 -2- Proposed new garbage and trash ordinance. A new garbage and trash ordinance was proposed establishing the present residential fee of $30. 00 a year and increasing business and apartment house fees based on number of cans and/or units. After some discussion Mr. Claussen moved the adoption of this ordinance. Motion was seconded by Mr. Clement and passed 4/1 with Mr. Dixon dissenting as he felt some notice should have been given the commercial accounts since they are being substantially increased. This ORDINANCE NO. 338 is entitled: AN ORDINANCE PROVIDING FOR THE HANDLING OF GARBAGE AND TRASH AND ESTABLISHING GARBAGE AND TRASH COLLECTION FEES AS RELATED TO ALL RESIDENTS OR OCCUPANTS OF RESIDENCES, APARTMENTS, OR PLACES OF BUSINESS WITHIN MIAMI SHORES VILLAGE. Authorization to employ architect for new community center building, budget $2500. 00. Mr. Claussen made a report on the progress of phase two as related to the community improvement program. He stated that it was the unanimous opinion of the committee that the building should provide recreational needs for all people of the community and on that basis the plans are being projected. The needs are for a youth program, a teen-age program and an adult program and they will attempt to design this building so that it can be scheduled and arranged for maximum use. The committee recommends the employment of Wahl Snyder & Associates (architects) at a fee of 6% for plans or 8%® with super- vision. The preliminary plans will be made on an hourly basis which can be applied to the final percentage. Mayor Cole commended the committee of Councilmen Claussen and Dixon for the work they have done on phase one which is a credit to the 12/3/68 -3- community. Mr. Dixon moved that the Council approve the request to employ an architect for the preliminary drawings. Motion was seconded by Mr. Lund and passed 4/1 with Mr. Clement dissenting as he felt the people should decide if they want this facility based on how much it will cost to build and how much it will cost to maintain. Approval to re-surface two hard courts and three clay courts at the Country Club tennis courts. Bids were received from the Garan Company for re-surfacing the five courts for $3227. 40 ($3500. 00 budgeted). Mr. Claussen moved that the Council approve the expenditure of these funds and request that Mr. McIntyre arrange proper timing on payment. Motion was seconded by Mr. Clement and passed unanimously. Letter from the Village Manager to Harland Bartholomew & Assocs. re preliminary report. Mr. Claussen moved that this letter be approved and sent out immediately. Motion was seconded by Mr. Dixon and passed unanimously. Resolution concerningr retirement of Village Manager and appoint- ment of John W. McIntyre as Acting Manager. Mr. Claussen moved the adoption of this resolution as read. Motion was seconded by Mr. Clement and passed unanimously, said RESOLUTION being NO. 489. Resolution for signature on Village bank accounts. A resolution was presented approving the Acting Manager's signature with the Mayor's on bank accounts, which was approved by motion made by Mr. Claussen and seconded by Mr. Lund, said RESOLUTION being NO. 490. 12/3/68 -4- UNFINISHED BUSINESS: (a) General insurance specifications and proposals. Mr. Gordon Boulton reported on the proposal to package certain insurance coverages. He stated that in the past the Village insurance has been ordered by amounts on the specific buildings without adjust- ment for many years. The Village Insurance Committee had proper appraised values made on all properties to facilitate quoting on a package plan, which resulted in the replacement cost of existing buildings of $1, 146, 567. 00. Present coverage on these buildings amounts to $601, 550. 00. It was found that building coverages could almost be doubled without increasing the premium by writing this insurance with liability coverages under a package policy. The company will write these coverages on a replacement cost basis subject to $2, 500. 00 deductible, taking advantage of the Village's accrued self-insurance fund. The equipment floater, the monies coverage, the manager's bond and the blanket bond will not be affected currently in the package. The Committee also recommends the purchase of an Umbrella Excess Liability policy in the amount of $1, 000, 000. All of the above coverages will be effective October 1, 1968. The premium for the package will be $19, 669. 00 and the Umbrella Excess policy will be $1, 700. 00. It was suggested that the appraised values be used for bid proposals and specifications which should be prepared and put out about June for the next fiscal year. The Council generally agreed that it was too late this year to put out bids since several of the policies are on binders temporarily and could not be held under this arrangement for the time necessary to prepare specifica- tions and receive bids. Mr. Claussen moved that the Council accept the recommendation of Mr. Boulton on a package deal as of October 1st last, with the understanding that in the immediate future arrangements will be made for proper specifications to be prepared for putting out to bid. Motion was seconded by Mr. Dixon and passed unanimously. Mr. Claussen moved that we also include the umbrella policy at a cost of $1700. 00. Motion was seconded by Mr. Lund and passed unanimously. 12/3/68 97 -5- UNFINISHED BUSINESS (Contd. ) (b) Review of Country Club Ord. No. 335 - as it affects non-residents who own or operate a business in Miami Shores. The memberships of Dr. Kanter and Mr. Leifert were held pending clarification of non-resident privileges. Mr. Clement moved that these two memberships be dropped because they are not qualified for membership in Miami Shores Country Club. Motion was seconded by Mr. Lund. Mr. Dixon stated that although he feels that Dr. Kanter has been a fine member of the Club and while he still maintains an office in the Shores it has become necessary to make some restrictions on membership and this has been the policy adopted. The motion was passed unanimously. The Council was asked to define the membership privileges of un- married children living at home, reference Section 3. , Resolution No. 485. Mr. Clement moved that a family membership shall include unmarried children until they become of age or if they are in college or in the Armed Forces, up to the age of 23 years. Motion was seconded by Mr. Claussen and passed unanimously. (c) Mr. Karl Freas, Director of Golf Course Activities, reported that he has studied the conditions and play on the course and at this time does not see any problems of guests interferring with members' play. This is in refer- ence to a previous discussion concerning guests playing with members, para- graph (b), Section 2. of Resolution No. 486. Mr. Clement moved that a member be permitted to have one guest on Sunday during the winter season providing they use the A. M. starting time in effect at the Golf Club. Mr. Dixon seconded the motion with an amendment that "providing further in the case of husband and wife playing golf they may each have one guest providing they play 12/3/68 9E -6- t4&y together. " The amendment was accepted and the motion was passed unanimously. Mr. Karl Freas also reported there has been no commercializing or abuse of guest privileges during the last two weeks. Mr. Howard McLaughlin asked the Council about the business member- ships that are still in effect from a previous ruling and suggested that these non-resident members pay non-resident fees. Mr. Dixon asked for a list of these members. (d) Bids on replacement equipment at the Golf Course. The following bids were presented by Mr. Freas for a 7-gang mower: Hector Turf & Garden Supply $2, 420. 00 with trade-in Southern Mill Creek Products 2, 525. 00 " It DeBra Turf Equipment 2, 695. 00 " if Mr. Claussen moved that the Council authorize the purchase of this equipment accepting the low bid and time the purchase with available finances. Motion was seconded by Mr. Lund and passed unanimously. (e) Fence on 105th St. bridge over canal. Mr. Claussen moved that this item be removed from the "Unfinished Business". Motion was seconded by Mr. Dixon and passed unanimously. Mr. Clement again brought up the subject of guest play during the winter season and moved that during the winter season a guest has to play with the member throughout the week thru April 15th. Motion died for lack of a second. The meeting adjourned at 6:00 P. M. Village Clerk APPROV yor