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04-16-1968 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL April 16, 1968 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , April 16, 1968, at the Village Hall, with the follow- ing Councilmen present: Mayor Edwin B. Cole Raymond L. Clement Dean R. Claussen Richard M. Lund James A. Dixon, Jr. Mr. Thomas H. Anderson, Village Attorney, was also present. Mayor Cole opened the meeting and the invocation was given by Councilman Raymond L. Clement. Minutes of the meeting of April 2, 1968, were approved as written by motion made by Mr. Dixon, seconded by Mr. Clement and passed unanimously. New tennis court for Country Club tennis courts. The addition of this court had been previously discussed and deferred until money was available. Mr. McIntyre reported that the bids will not hold good indefinitely, that the tennis membership is up and that some of the money can be secured from the tennis court budget. The bids previously secured were as follows: GARAN CO. $3, 600. 00 WHALENS SURFACING CO. 3, 800. 00 F. C. FEISE CO. 4, 385. 00 KING FENCE 63Z. 82 CHASTAIN FENCE 736. 64 FENCE MASTERS 880. 34 4/16/68 ek -2- Estimated cost of work to be done by Village - $500, 00 Taking the low bids plus the work to be done by the Village, the cost would amount to $4, 732. 82. Mr. Claussen moved that the Council authorize funds for the construction of this new court. Motion was seconded by Mr. Lund and passed unanimously. Resolution and lease agreement with F. E. C. A resolution and lease agreement prepared by the Florida East Coast Railway was presented to allow the Village's use of some property along the Railroad right-of-way. Mr. Lund moved that the Village enter the lease agreement with the F. E. C. Railroad and that the Village Manager and Clerk be authorized to execute it. Motion was seconded by Mr. Dixon and passed unanimously. Bills. After a review of the current bills Mr. Clement moved that they be approved. Motion was seconded by Mr. Claussen and passed unanimously. Street and park improvements. Mr. Lund stated that he had noted from the budget report that very little money had been expended in the streets and parks accounts and asked why. Mr. Byrd stated they had been waiting until a decision was made on Mr. McCall's proposed paving program. Mr. Claussen suggested doing one quarter of the work now, putting it on a four or five year program. Mr. Claussen then moved that we direct the Acting City Manager to review the street surfacing program and determine the streets that are in immediate -3- 4/16/68 need of repair and prepare to put out for bids for re-surfacing. Motion was seconded by Mr. Clement and passed unanimously. UNFINISHED BUSINESS: (a) Master plan for landscaping - A meeting will be held with Mr. Poulos, of the Miami Beach Parks Dept. , following this meeting. (b) Country Club membership study - A letter was received from Mr. William G. Mercer, General Chairman of the Country Club Association, recommending, among other things, that resident tenants of Miami Shores Village be limited to Social memberships at the Club. Mr. Craig Burton, on behalf of the Shores Condomin- ium, wanted to go on record as opposing renters not having the right to join the Country Club. The Council planned further study on this subject before taking action. (c) Community House improvements - Mr. Claussen reported that the Committee on Community House improvements had met again and reviewed the entire program, keeping in mind the possibility of acquiring the church property, and they would like to recommend continuing with the field house building and put it out to bid at the earliest possible date. Mr. Claussen then moved that we approve letting the plans and specifications out for bids and direct the acting City Manager to do so. Motion was seconded by Mr. Dixon and passed unanimously. (d) Miami Shores Christian Church property - Three appraisals on the property had been secured, which were as follows: R A� 4/16/68 -4- O. J. Powell $105, 000. 00 Elizabeth Anstine 110, 000. 00 George A. Frix 118, 500. 00 Mr. Dixon moved that the Acting City Manager be authorized to contact the congregation of the Miami Shores Christian Church and proposed to them our willingness to purchase the property at the average figure of these appraisals and to enter into negotiations on that basis. Motion was seconded by Mr. Lund. Mr. Clement stated he could not vote for this until he knew exactly what it would cost to convert it to our use and how much it would cost to operate annually. In discussing the property, Mr. Dixon mentioned the letter from the Taxpayers League concerning a previous discussion on a proposed cultural center at another location and stated that we are not talking about a cultural center, that this is entirely a different proposition than was under discussion at that time, that this will be a multiple use building with the primary function to enlarge space at the Village Hall and if there are other programs that can be held there releasing space in another building and improving adult facilities, that is secondary. Mr. Dixon stated he feels that we have to take a certain amount of responsibility to act at the proper time and if we delay on this the property will not be available to us. The motion passed 4/1 with Mr. Clement dissenting. (e) Comprehensive planning study_- Mr. McIntyre reported that the signed contracts had been acknowledged and that Mr. Robinson 4/16/68 -5- was awaiting further instructions from the Village. Mr. Claussen moved that the Council direct Mr. McIntyre to call Mr. Robinson and find out what he has in mind and see if we can have our staff members meet with him. Motion was seconded by Mr. Lund and passed unanimously. The meeting adjourned at 4:45 P. M. a i22E2 0?2./ Village Clerk APP VED'-, AP Mayor