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02-01-1966 Regular Meeting 8 REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 1, 1966 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , February 1, 1966, at the Village Hall with the follow- ing Councilmen present: Mayor Dean R. Claus sen Richard M. Lund Raymond L. Clement Elwood Jones James A. Dixon, Jr. Absent: None Mr. Thomas H. Anderson, Village Attorney, was also present. The meeting was opened by Mayor Claussen and the invocation given by Reverend Ben Varner of the Advent Lutheran Church. In regard to the minutes of the meeting of January 18th, Mr. Clement asked that paragraph two on Page Z. regarding the Baptist Church parking lot be deleted inasmuch as the Council did not take action on this item. Mr. Dixon moved that this paragraph be deleted from the minutes. Motion was seconded by Mr. Clement and passed unanimously. Mr. Clement then moved that the minutes be accepted as amended. Motion was seconded by Mr. Jones and passed unanimously. A new service contract for the air conditioning on the Village Hall was presented, with the option of pre-paying the year's fee at a discount or paying it monthly. Mr. Jones moved that we approve this contract, payable at $25. 00 a month. Motion was seconded by Mr. Clement and passed unan- imously. 2/1/66 -2- After a review of the current bills Mr. Clement moved that they be approved. Motion was seconded by Mr. Dixon and passed unanimously. Mrs. Helen Everngam, a former resident of Miami Shores, petitioned the Council for a Country Club identification card so that she could continue to use the club facilities although she does not now live in the Shores. Mayor Claussen stated that the Council would review this request and that she should contact the Village Manager at a later date for an answer. The Village Manager reported on his trip to Atlanta and the informa- tion he had secured concerning Federal funds that are available to municipalities. V Mr. McCall stated that money could be secured for planning and construction 0 14U Cd of a sewer system, for purchasing land for open space use, for a beautification Cd 4J program and for recreational facilities. Further, Mr. McCall suggested that o a N the Council ask Mr. Reginald Walters of the Planning Department of Dade .. County, to explain the proposed County-wide planning development. Some members of the Council voiced objections to the idea of applying for Federal assistance. After further discussion Mr. Lund moved that we direct Mr. McCall to have Mr. Walters arrange to meet with the Council. Motion was seconded by Mr. Jones and passed 4/1 with Mr. Clement dissenting. UNFINISHED BUSINESS: (a) Country Club improvements - the Village Manager recommended that the Council authorize preparation of plans for the front entrance. After discussion Mr. Lund moved that the Council authorize the Village Manager to contact Mr. Shuflin to start drawings for the cover of the front entrance and the adjacent driveway and that these 2/1/66 �c -3- plans be submitted in sufficient time so that bids can be let by April 1, 1966. Motion was seconded by Mr. Dixon and passed unanimously. (g) Landscape equipment building at Barry College - After discussion Mr. Lund moved that we defer action on it at this time and instruct the City Manager to contact the College and neighbors and see if he can arrange for a meeting between the two to arrive at a more desirable location and instruct the Village Attorney to prepare an opinion on our jurisdiction in the matter for the next meeting. Motion was seconded by Mr. Dixon and passed unanimously. (b) Veterans' monument - to be handled later. (c) Survey of possibility of installing street lights in the alleys - Upon receipt of a report from the Chief of Police the Council decided to table this suggestion. Mr. Jones moved that the item be deleted from the agenda. Motion was seconded by Mr. Clement and passed unanimously. (d) Drainage of 103rd St. east of 13th Ave. - Mr. Lund reported that Mr. Guernsey is waiting for the Village to go ahead. Mr. Jones moved that this be removed from the agenda. Motion was seconded by Mr. Dixon and passed unanimously. (e) Community House improvements - no report. (f) Sanitary sewer survey in areas near the bay - no report. (h) Proposed town house development - Mayor Claussen stated 2/1/66 U1 -4- that based on the Village Attorney's letter we should advise Mr. Hoefle that this would require a zoning change. Mr. Dixon stated that the Council would have to amend the zoning ordinance and he moved that this be removed from the agenda and that we subsequently consider whether or not we want to amend our ordinance to provide for this type of dwelling. Motion was seconded by Mr. Jones and passed unanimously. (i ) Improvement of park property on N. E. 2nd Ave. between 93rd and 94th Streets - Mr. Dixon asked the Village Manager to report, at his earliest convenience regarding cost estimates to improve and maintain the area. The meeting adjourned at 5:16 P. M. Village Clerk Approved: Village Mlanager APPR VED: e Mayor V (pro t m) 12 Report of Village Manager dated February 1, 1966: On January 27, 1966 I visited various regional offices of the Federal assistance programs located in the Peach Tree 7th Building in Atlanta. If Miami Shores Village is to participate in any of these urban assist- ance programs the first step is to undertake what is known as the 701 Program or a program which provides two-thirds of the cost to assist in comprehensive urban development planning in small communities. Eligible activities include preparation of comprehensive development plans, development of capital im- provement programs, coordination of development planning, coordination of governmental urban planning activities and preparation of regulatory and ad- ministrative measures, namely general plans, zoning ordinances, etc. Applications for assistance in the 701 Program are made to the Florida Planning Commission at Tallahassee (Mr. Wayne Lynch, Florida Development Commission Office, Tallahassee). For a full description of this program and activity we could invite Mr. Reginald Walters of the Dade County Planning Department to come out and talk to you in the near future. Miami Shores Village is eligible to apply for and receive a loan for engineering plans for a complete or partial sewer system for the Village, including discharge connections to North Miami or Miami. This loan would be without interest charge and would be repaid when the project is constructed. Of course, it would be understood that the loan would not be taken unless we intended to go through with the project. We would be eligible to receive 5010 of the cost of the complete system and the Community Facilities Administration will loan the other 50% at 4% interest upon issuance of revenue certificates or revenue bonds which would be payable from sewer rentals and water surcharges. We would be eligible to receive funds for the purchase and develop- ment of open space land on a 50/50 basis. Funds are available to be used for improving this land with basic recreational facilities and equipment for a long- term usefulness, including swings and Jungle Jims, tennis, handball, basket- ball courts, baseball, soccer and football fields, and equipment for use by particular age groups such as the elderly. In the case of the 5-1/4 acres north of the Country Club some space would have to be set, aside at the south end for parking which sometimes might be used by golfers. The land could not be used for major recreational facil- ities such as gymnasiums, ligld houses, stadiums, swimming pools, golf courses, etc, Probably the only other piece of land that might be considered in such a program is along the west side of the Railroad south of 91 st Street. We are eligible to receive funds for an urban beautification improve- ment program. Beautification activities must be undertaken as a part of an 13 Report of Village Manager dated February 1, 1966: (Page 2, ) officially adopted beautification program for the city, setting forth planned activities for the next three to five years and indicating the importance of these activities to the city's comprehensive planned development. I haven't delved very far into funds for public facilities buildings such as a new ,youth center. At this point it looks as if there are a good many ramifications that might not fit this community. However, the compre- hensive planning survey would clarify this matter. I learned that practically every city in Dade County and almost every city of any consequence in the Southeast has had representatives in these regional offices during the last couple of months either making applica- tions or checking possibilities, as I was, and it is recommended that we proceed to take the necessary steps to obtain some of this assistance.