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11-16-1965 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL November 16, 1965 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , November 16, 1965, at the Village Hall, with the following Councilmen present: Mayor Dean R. Claussen Richard M. Lund Raymond L. Clement Elwood Jones James A. Dixon, Jr. Absent: None Mr. Thomas H. Anderson, Village Attorney, was also present. The meeting was opened by Mayor Claussen and the invocation given by Reverend Floyd Folsom of the Miami Shores Baptist Church. Minutes of the last meeting were approved as written by motion made by Mr. Clement, seconded by Mr. Jones and passed unanimously. In regard to the Golf Club excise tax case, Mr. Anderson reported that a petition for a re-hearing in the U. S. Court of Appeals had been denied and that it will now have to go to the U. S. Supreme Court which he recommended. Mr. Anderson estimated that his fee for taking the case to the U. S. Supreme Court would be about $2500. 00. Mr. Clement moved that we appeal the case. Motion was seconded by Mr. Jones and passed unanimously. Mayor Claussen, on behalf of the Village Council, presented Mr. Anderson with an engraved plaque in appreciation of his 20 years of service with Miami Shores Village. Trash Disposal - The Village Manager reported that we have been 11/16/65 34 -2- notified of the closing of the trash dump now being used by the Village. As a result we must now use the Surfside dump which will add 12 miles to each round trip. Mr. McCall asked for approval to call for bids to purchase two additional packer trucks in order to maintain the present level of pick-up service and he further recommended that we purchase two new rear-end loaders. The following prices had been received: GAR WOOD 20 yd. load packer $ 5, 213. 00 Reo truck chassis 5, 995. 00 11, 208. 00 Plus freight 290. 00 $ 11, 498. 00 delivered LEACH 20 yd. Packmaster 5, 194. 00 Reo truck chassis 5, 995. 00 11, 189. 00 Plus freight 405. 00 $ 11, 594. 00 delivered Mr. Anderson advised that it is by far the better practice to invite bidders:to submit sealed bids with a formal invitation to bid. Mr. Jones asked Mr. McCall to give the Council this information in a written report so they can study it. Mr. Clement moved that the Village Manager send the Council a copy of this breakdown and delay action for two weeks. Motion was seconded by Mr. Jones. Mr. Lund thought the Council should have more advance notice of these items and asked to amend the motion to call for sealed bids by the next meeting. Mr. Dixon stated that he didn't think it would be fair now to ask for sealed bids. He also added that he would like Mr. McCall's report to indicate where in the budget we will find money to pay for these trucks, either by re- financing or by loan. Mr. Lund then withdrew his amendment and the original motion passed unanimously. Mr. Lund moved that the Manager be instructed 11/16/65 8 to secure sealed bids. Motion failed for lack of a second. A proposal was made by the Village Manager for a new telephone system at the Village Hall because of the out-moded system that is now in use. Mr. Donald Aaron of the Telephone Company explained the need for a new system, the cost of which would be approximately $18. 00 a month additional with an installation charge of $196. 00 which may be reduced by the phone company. Mr. Clement moved that the Council instruct the Village Manager to complete the transaction with the phone company on this system. Motion was seconded by Mr. Lund. Mr. Dixon asked if the proposed remodeling of the Village Hall would require any changes in this system and was informed that the system would not be affected. The motion was then passed unanimously. The Village Manager reported on the proposed Dade League of Municipalities Metro charter amendment. The Council decided to postpone consideration of this amendment until it has been adopted by the League Board. A request was made for street lights in alleys. The Village Manager askedif-a survey should be made of the possibility of putting street lights in the alleys. After some discussion Mr. Lund moved that the Village Manager be authorized to make a survey of the cost and need for lighting alleys. Motion was seconded by Mr. Jones and passed unanimously. The. Village M anager reported that at a recent Pension Board meeting the Pension Board actuary suggested two amendments to the Pension ordinance.. After some discussion it was decided to refer this matter to the Village Attorney for interpretation of the existing provisions of the ordinance. Unfinished Business; (a) Improvements at the Country Club - Mr. Lund stated that he 11/16/6580 -4- prepared a report on this subject but anticipating the length of the meeting he distributed the report to the Council for discussion at a later date. (b) Establishment of administrative regulations concerning golf club guests. A-proposed resolution was read amending Paragraph 1. of Resolution No. 365 approving rules and regulations pertaining to the operation of the Country Club, concerning guest play. Upon motion made by Mr. Dixon and seconded by Mr. Lund, RESOLUTION NO. 452 was unanimously passed and adopted. A proposed resolution was read amending Paragraph 2. of Resolution No. 365 concerning membership rates for persons renting property in Miami Shores. Upon motion made by Mr. Clement, seconded by Mr. Dixon, RESOLUTION NO. 453 was unanimously passed and adopted. A proposed resolution was read establishing daily golf course fees. Mr. Jones asked that the guest fees of annual golf members be the same on weekends and holidays as during the week. He then moved that the resolution be adopted with this change. Motion was seconded by Mr. Clement and RESOLUTION NO. 454 was unanimously passed and adopted. (c) Village Hall addition - no report. (d) Veterans' monument no report. (e) Report on proposed contract with North Miami for sewerage disposal - report will be mailed Council. Planning Board items pending - At the last meeting Mr. Frischholz's request to re-subdivide Lots 12 and 13, Block 76, Miami Shores Sub. , into two building sites each having 7250 sq. ft. and his request to build on Lot 11, having 7223 sq. ft. was tabled until sketches were presented as to how these 11/16/65 -5- lots will be improved. Mr. Frischholz appeared at this meeting with these plans. The Council suggested that the front elevations be differed for each house. Mr. Clement then moved that the Council grant these variances on land area requirement. Motion was seconded by Mr. Jones and passed unanimously. Mrs. Betty Phoenix, real estate broker, appeared on behalf of Mrs. Mary Yarbrought, 160 N. E. 102nd Street, to further appeal to the Council for permission to build on 50 ft. of her client's property. No action was taken. Mr. Ray Clement brought up the subject of holding golf cart users liable for any damage they do to the electric carts. Mr. Anderson stated that we already have this right if we can collect. He suggested referring it to the Village Manager for administration. Mr. Dixon then moved that we instruct the Village Manager to force collection for damage to any city property, includ- ing golf carts. Motion was seconded by Mr. Clement and passed unanimously. The meeting adjourned at 5:55 P. M. Village Clerk Approved: Village nage APPROVED: At A4 ayor