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11-02-1965 Regular Meeting 7E REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL November 2, 1965 A regular meeting of the Miami Shores Village Council was held at 4:00 o'clock P. M. , November 2, 1965, at the Village Hall, with the following Councilmen present: Mayor Dean R. Claussen Richard M. Lund Raymond L. Clement Elwood Jones James A. Dixon, Jr. Absent: None Mr. Thomas H. Anderson, Village Attorney, was absent. The meeting was opened by Mayor Claussen and the invocation given by Councilman Raymond Clement. Mayor Claussen introduced Mrs. Tait, teacher from Miami Edison High School and welcomed Mrs. Tait and her students to the Council meeting. Minutes of the last meeting were approved as written by motion made by Mr. Lund, seconded by Mr. Dixon and passed unanimously. Discussion of the excise tax case on golf club dues was postponed until Mr. Anderson is present. It was proposed ;by the Village Manager that a survey be made of drainage problems on the golf course. Mr. McCall reported that the Flood Control is going to raise the banks at the dam so that the water cannot go around it and while this is being done consideration should be given several other low spots on the course that keep it closed after heavy rains with a subsequent loss of revenue. Mr. McCall stated that it will be necessary to have some elevations made so that definite recommendations can be made. 11/Z/65 7S -2- It was estimated that the engineering costs would be between $500. 00 and 1000. 00. Mr. Clement stated that Allen Gillett offered to head a committee to study this drainage problem. Mr. Lund thought the expense suggested is well worthwhile and he moved ;that the Manager be authorized to take the necessary steps to solve the drainage problems on the golf course. The motion was seconded by Mr. Clement and passed unanimously. Next was a proposal for the purchase of a new car for the Village Manager's office. The net price with trade-in of the present car is $1797. 24 which has been budgeted. Mr. Jones moved that this proposal be accepted. Motion was seconded by Mr. Clement and passed unanimously. At the last Planning Board meeting approval was recommended for re-subdividing Lots 12 and 13, Block 76, Miami Shores Sub. , into two building sites each having 7250 sq. ft. with a 75 ft. frontage. Also recommended for a building site was Lot 11 having a sq. footage of 7223. Mr. Dixon thought the Council should send it back to the Planning Board with the request that they furnish plans and elevations as to how they intend to improve these lots. After discussion it was the concensus of the Council that they looked favorably upon this request to develop this land into three building sites but would like to see elevations of buildings before taking action. Mr. Lund then moved that the Council table, this item for two weeks. Motion was seconded by Mr. Dixon and passed unanimously. Approval to divide the property at 160 N. E. 102nd Street by Mrs. Mary Yarbrough into a home and a separate building lot was recommended for denial by the Planning Board due to the fact that the present home has no yard 11/2/65 -3- setback on the west and only 5 ft. on the east side. After discussion Mr. Lund moved that the Council table this item. Motion was seconded by Mr. Clement and passed unanimously. The Planning Board recommended approval for a sign variance for the Adventure Travel agency permitting a 2 ft. x 9 ft. sign to remain on the rear of the building at 9541 N. E. 2nd Ave. but not to be illuminated. The permitted area on rear signs is 6 sq. ft. The Planning Board also requested the Building Inspector to make a survey of existing signs on the rear of the store buildings. Mr. Dixon moved that the Council table this item until we hear from Mr. Bradford as to the existing signs. Motion was seconded by Mr. Lund and passed unanimously. It was requested that the Council consider starting plans for the improvement of the Community House. The Mayor suggested appointing a committee of one Councilman, the Village Manager and Mr. Petrey to make some studies and recommendations. Mr. Dixon moved that Mr. Jones be appointed to serve on this committee with the Village Manager and Mr. Petrey. Motion was seconded and passed. After a review of the current bills Mr. Jones moved that they be approved. Motion was seconded by Mr. Dixon and passed unanimously. The Village Manager made a report on a luncheon he had attended at Barry College and their plans for future expansion of the college. A request was received from the Chamber of Commerce to cover the parking meters from the Monday after Thanksgiving thru New Year's Day. Mr. Dixon moved that this request be granted. Motion was seconded by Mr. Jones and passed unanimously. 11/2/65 -4- Unfinished Business: (a) Electric cart bids - Mr. Clement moved that the Council purchase 23 new E-Z-GO cars with the 950 tires. Motion was seconded by Mr. Dixon. Mr. Jones thought the standardization of the carts should be considered and that the present cart has proven well since we have had them for six years and that the figerglass body is more durable. Mr. Dixon thought the E-Z-GO car most comfortable and easiest handling, least noisey, has a vertical bag carrier and the price is competitive. Mr. Lund stated he didn't like the bag rack on the Cushman; that we should have 950 x 8 tires if we buy E-Z-GO. The motion passed 4/1 with Mr. Jones dissenting. (These 23 E-Z-GO cars to cost $19, 619. 00 after trade-in allowance of $2300. 00 for 23 Cushman carts model 1959. The new 1966 model X-440 E-Z-GO carts to be: painted blue in color and equipped with three 950 x 8 tires, Standard E-Z-GO top and Gould batteries. It is understood that: (1) the warranty on these carts against malfunction is one year; (2) the front fork is guaranteed for life against breakage or damage; (3) the E-Z-GO company will pay any excess over $40. 00 for any part during the first three years after delivery; (4) these carts will be delivered within 30 days. ) (b) Improvements at Country Club - report next meeting. (c) Establishment of administrative regulations concerning golf club guests - next meeting. (d) Village Hall addition - no report. (e) Veterans' monument - no report. (f) The Village Manager reported on the proposed contract with North Miami for sewerage disposal. He stated that the contract would be for 30 years and cancellable only by mutual consent, that the Village should have engineering estimates on the following: (1) present volume, (2) future volume, (3) costs of trunk line including pumping stations and (4) disposal costs. He 11/2/65 -5- further stated that a feasibility study should be made on which way to go on this plan, to connect up with Miami or North Miami. Mr. Dixon moved that a written report be submitted by the Village Manager on his findings and recommendations to date. Motion was seconded by Mr. Jones and passed unanimously. (g) Analysis of delinquent personal property taxes - due Nov. 16th. (h) Review of membership rates at Country Club - due Nov. 16th. (i) Revision of Ordinance No. 285 - no report. (j ) Cross Florida Barge Canal - Mr. Dixon moved that this be dropped from the agenda. Motion was seconded by Mr. Lund and passed unanimously. Mr. Clement asked that a resolution be prepared to setup the mechanics necessary to charge for damage done to the electric carts. The Village Attorney will look into this. The meeting adjourned at 5:15 P. M. Village Clerk Approved: Village nager APPROVED: Mayor