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05-07-1963 Regular Meeting .�e REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 7, 1963 A regular meeting of the Miami Shores Village Council was held at 4:00 o1clock P.M. , May 7, 1963, at the Village Hall, with the following Councilmen present: Mayor Ray L. Clement Elwood Jones Dean R. Claussen John F. Saxon Dale Miller Absent: None Mr. Thomas H. Anderson, Village Attorney, was also present. The meeting was opened by Mayor Clement and followed by an invocation by Reverend Varner of the Advent Lutheran Church. Upon motion made by Mr. Saxon, seconded by Mr. Jones and passed unanimously, the minutes of the last meeting were approved as written. A petition was received from residents on Grand Concourse requesting that the 10 ft. sidewalks on Grand Concourse south of 96th Street be landscaped similar to that on N. E.. 2nd Ave. Mayor Clement stated that there is a balance of $5813.00 in the budget for landscaping and the Village Manager recommended that it be done. Mr. Claussen strongly recommended that a committee of citizens be appointed to study the overall landscaping needs and the needs for the immediate future for all streets and to come up with a plan. He stated he would like to suggest that a committee be appointed, perhaps from the Chamber of Commerce and from the garden clubs and anyone else who would be willing to lend assistance to this project to study the landscaping AI 5/7/63 and beautification needs of the Village. Mr. Claussen then moved that this Council today appoint a committee comprised of two members of the Chamber of Commerce and one each from the two garden clubs in the Village and perhaps a member from the Womants Club, and ask them to immediately start a study on the landscaping recommendations and needs of Miami Shores. Motion was seconded by Mr. Saxon and passed unanimously. A letter was received from the Building and Zoning Department of Dade County calling to our attention the existence of a Village ordinance con- cerning gas water heater connections which is in conflict with the Uniform Plumbing Code. The Village Manager stated he had put this on the agenda with the suggestion that we repeal this ordinance but now he feels that action should be postponed until further study is made. Mr. Jones moved that this be tabled until the next meeting. The motion was seconded by Mr. Saxon and passed unanimously. A partial billing was received from Ring, Mahony & Arner in the amount of $1, 000. 00 for their services in connection with the excise tax case on the Miami Shores Country Club. After some discussion, Mr. Saxon moved that it be approved. Motion was seconded by Mr. Miller and passed unanimously. Concerning the vacancy on the Planning Board, Mr. Claussen recommended that the Council postpone action on this today to give everyone time to review this vacancy. He then moved that the Council postpone this decision until our first meeting in June. Motion was seconded by Mr. Saxon and passed unanimously. 5/7/63��5 -3- A proposal had been made to install partitions in the men's shower room at the Country Club. Mr. Markel, the Building Inspector, had secured bids on partitions and doors and recommended the glass partitions in the amount of $650.00 for the enclosing of four shower heads. It was pointed out that more showers could be made available by re-arranging the partitions. Mr. Claussen suggested contacting the House Committee about these plans, and then moved that the Council postpone a decision on this until the next meeting. Motion was seconded by Mr. Saxon and passed unanimously. A request was received from the Chamber of Commerce that the Village donate $100.00 toward expenses in preparing the recent Chamber of Commerce brochure. After some discussion, Mr. Claussen moved that the Village contribute $100.00 toward offsetting the cost of the brochure and that it be taken from the Contingency Fund. Motion was seconded by Mr. Miller and passed unanimously; Mr. James J. Fowler, Miami Shores Civil Defense Administrator, presented the Council with a Civil Defense Survivial Plan for Miami Shores and requested action on two things: (1) an ordinance or resolution setting up a Civil Defense Council and an ordinance or resolution adopting this plan as our Civil Defense Survival Plan, which will then be submitted to the County and to the State, and after approval by the State we will get matching funds from the Federal government for any equipment or expenses incurred, and (2) there has been organized in the Miami Shores area a radio club which has been operating in the City Hall, with all the equipment belonging to the members. The Club is now ready to put on a demonstration for the administration of `%s 5 7 63 td -4- Miami Shores and department heads and would like the Council to set a date for a 45-minute demonstration. Mr. Jones moved that this be held next Wednesday, May 15th, at 7:30 P.M. Motion was seconded by Mr. Miller and passed unanimously. The Village Manager received a letter from the Supervisor of Registration, Dade County, answering some of the questions concerning the Village using the County registration books for Village elections. Mr. Claussen moved that the Council instruct the Village Attorney to prepare the proper resolution to make this transfer to the County registration books. Motion was seconded by Mr. Jones and passed unanimously. After a review of the current bills, Mr. Saxon moved that they be approved. Motion was seconded by Mr. Miller and passed unanimously. Mr. Claussen brought up the subject previously discussed of adopting an ordinance patterned after the State Statute concerning the issuance of political charges against a candidate just prior to an election and then moved that the Village Attorney be directed to prepare such an ordinance patterned after the State Statute. Motion was seconded by Mr. Saxon and passed unanimously. The Village Manager made a report on his attendance at the Florida City Managers' conference at Daytona. Mr. Claussen brought up the subject of the Country Club operation and stated that more thought should be given to this operation. He stated that he would recommend that the Council go on record today as favoring cv 5/7/63 -5- meeting frequently with the Chairmen of the various committees, a repre- sentative of the Mens Golf Assoc. , and of the Ladies Golfing Assoc. , to discuss every phase of the operation. Mr. Claussen then moved that the Council make it known today that it is willing to meet with this group forth- with and as frequently as necessary in order to properly handle and conduct the business of the Country Club. Motion was seconded by Mr. Saxon and passed unanimously. Referring to the Unfinished Business, Mr. Claussen stated that he wanted to make a report on the proposed shuffleboard courts. He stated that the committee, composed of Mr. Ed Coyer, Mr. Glen McElwain, Mrs. Cunningham, Mr. Markel and himself had made a study of shuffleboard. programs and had reviewed four sites: near the pool at the Country Club, near the tennis courts at Railroad Ave. and 100th St. , the area on N. E. 2nd Ave. between 93rd and 94th Streets, and at the end of Grand Concourse at the Railroad which location the committee concluded was the ideal plane for this facility. The committee recommended that the Council consider this location and along with this program strongly recommended that an organization be set up to draw up rules and regulations to be approved by the Council. Mr. Claussen presented a drawing of a clubhouse and eight courts. He stated that it would not be called a senior citizens center but an adult recreation center. Mrs. Lang pointed out that a petition had been submitted to the Council some time ago from property owners objecting to this location, and that the Council had promised that they would be notified when it was to be brought 5/7/63 -6- up again. Mr. Saxon moved that the committee be directed to proceed with the necessary plans and financing to build this proposed recreation center on Block 107. Mr. Claussen seconded the motion and offered an amendment that further consideration on this program be brought up at our next meeting for the benefit of any residents who wish to be heard. Mr. Saxon then withdrew his original motion and moved that theCouncil consider this at its next. meeting. Motion was seconded by Mr. Claussen and passed unanimously. Concerning the unfinished business of Mr. Dunning's parking lots, the Village Manager stated that he would make a report to the Council by memorandum during the coming week. The meeting adjourned at 5:15 P.M. 0 Village Clerk G Approved: , Village ager APPROVED: N`7