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06-15-1948 Regular Meeting MINUTES OF THE REGULAR SEMI-MONTHLY MEETING OF THE MIAMI SHORES VILLAGE COUNCIL, HELD JUNE 15, 1948 The regular semi-monthly meeting of the Village Council of Miami Shores Village, Florida, was held. at 7:30 o'clock, P.M., June 15, 1948 at the regular meeting place of the Council at the Municipal Office, with the following Councilmen present: Roy Mackenzie, Mayor L. J. McCaffrey M. E. Reynolds George A. Frix Absent: Howard I. Parish Mr. Thomas H. Anderson, village attorney, was also present. Mr. McCaffrey moved that the reading of the minutes of the last meeting be dispensed with and approved as written. This was seconded by Mr. Prix and unanimously carried. The next item brought before the Council was a letter (copy attached hereto) from Mr. C. F. Wheeler which contained two proposals, - one for the construction of the George A. Brockway Memorial Library and one for the construc- tion of the proposed City Hall. The Council agreed that Mr. Wheeler had made a very generous offer in his combined fees for the two buildings and believed that the Village would save money by accepting this proposal. However, Mr. McCaffrey pointed out that the Council might receive severe criticism if it awarded a contract of this size without first obtaining other bids. Mr. Frix was also of this opinion. Mr. Reynolds questioned the right of the Council to give out a contract. In answer to this, Mr. Anderson stated the Charter did not prohibit such action which therefore would be legal, unless contrary to some ordinance. Mayor Mackenzie wanted to go on record as immediately approving Mr. Wheeler's offer. . �8T E8j 199 -z- It was finally moved by Mr. McCaffrey that Mr. Wheeler's proposal for building the library only be accepted at this time. Mr. Frix seconded this notion and upon vote, all were in accord. Concerning the City Hall, Mr. McCaffrey moved that the City Manager be instructed to obtain bids. It was Mr. Reynold's opinion that the City Manager should advertise for bids and that none would be considered unless three or more were obtained. It was stated that it would be necessary to have architectural supervision if put out for general bidding. Mr. Anderson suggested that the Council ask Village contractors to give their opinion in writing as to whether or not they can better the offer and whether or not the Village should accept Mr. Wheeler's proposition. Mr. Reynolds argued that bids should be obtained on the basis of the entire cost of the building. It was further suggested by Mr. Walker that the bidding be limited to' contractors living in the Village. The motion previously made by Mr. McCaffrey was corrected as follows: that the Village Manager be instructed to obtain at least three bids to be accompanied by bid bonds on the construction of the City Hall. This was seconded by Mr. Frix and unanimously passed. The next item to be brought before the Council was a letter (copy attached hereto) from the Golf Club directors. After a lengthy discussion concerning the proposed new location for the swimming pool, the financing of its construction, the advisability of building it this year, etc. it was finally moved by Mr. Frix that the Committee be authorized to begin and complete Phase No. 1, — "Construction of the pool and installation of the electrical, plumbing and filtering systems, estimated approximate cost $57,000," and erecting the pool on the south side of the Club House. Mr. Reynolds 201 -3- seconded this motion and all were in accord. Mr. Frix made a further motion in this regard, to let out the plans for the construction of the pool, fox bids, to the same contractors who submit bids on the City Hall, - which motion was seconded by Mr. Reynolds and unanimously agreed upon. The next business of the evening was the proposed plat subdividing a part of Plaza Federal Subdivision. Mr. McCaffrey's motion that the plat be accepted was seconded by Mr. Reynolds and unanimously passed. On the next item concerning the result of the Wolf zoning suit, discussion followed as to further legal action and/or the re-zoning of the Wolf property to more practical cubic content of buildings. Mr. Reynolds moved that the Village Attorney be instructed to proceed with the appeal of the Wolf property zoning suit to the Supreme Court. Mr. Frix seconded this motion and upon vote it was passed by the following in accord: Messrs. Mackenzie, Reynolds and Fria, with Mr. McCaffrey dissenting. Upon motion made by Mr. McCaffrey and seconded by Mr. Reynolds, Ordinance No. 184 was adopted by a three-one vote, with Mr. Frix opposing; said ordinance being an amendment to Ordinance No. 112 having to do with the sale of intoxicating liquor and eliminating the prohibition of the sale of liquor on election days, there being no State law prohibiting its sale. The next ordinance brought before the Council was an amendment to Ordinance No. 92, entitled, "AN ORDINANCE TO REGULATE AND RESTRICT THE ERECTION, RECONSTRUCTION, ALTERATION, LOCATION AND USE OF BUILDINGS, STRUCTURES, LAND AND WATER, ETC." After discussion concerning the original intent of this amendment and its effect on existing church and school plats, it was decided that copies be sent to the Council for their further study and action. 202 233 Upon motion made by Mr. McCaffrey, seconded by Mr. Reynolds, the Council unanimously adopted Ordinance No. 185, being an amendment to Ordinance No. 97, having to do with Owner-builder permits, limiting same to allow only one Owner-builder permit each two years to any one individual. The next subject for consideration was the request for alley paving which would amount to $1500. The Village Manager stated that the street improvement fund was already over-spent. However, since the Council agreed that this was a necessary expenditure, a motion was made by Mr. McCaffrey and seconded by Mr. Reynolds, that the Village Manager be authorized to have alleys paved where necessary to the extent of $1500, the funds for which are to be transferred from the general find to the street improvement fund. Upon vote all were in accord. The Village L7anager next brought up the problem of the Australian Pines on 94th St., stating that they can be removed for less cost than they can be trimmed and that one or the other must be done before hurricane season. It was suggested by the Council that these trees be removed if the residents were willing to replace them. Concerning a request for a street light at N.E. 98th St. and 12th Ave., Mr. Reynolds moved that the Village Va.nager be instructed to contact the Florida Power & Light Co. to order installation of a street light at N.E. 98th St. and 12th Ave. This was seconded by Mr. McCaffrey and unanimously passed. It was agreed by the Council that it would be necessary that the Village be host at the Dade County Police Chiefs' Association meeting dune 24. The Village Manager next brought up the question of prorating the Occupational License fees on a monthly basis after the half year period, stat- ing that this was contrary to general practice. Mr. Frix made a motion that 234 , 235 —5— the full fee be charged during the first six months of the fiscal year and a half-year rate during the last six months. This was seconded by Mr. Reynolds and unanimously accepted by the Council. , Disposition of the 50' lot problem in EL Portal was put off until the caner is heard from and advises Ybether or not he will purchase azr additional land. The last item on the agenda was the unpaid bills. Upon motion made by Mr. Frix and seconded by Mr. McCaffrey, the Council unanimously agreed that the bills for the month of May be paid. The meeting adjourned at 1Os45 P.M. G village Hager ao Clerk APPROVED: Mayor 236 .moi.,.. C. F. WHEELER, Builders Telephones P, 0, Bao; 126 AGC A�iV�FJFi�4�X Miami Springs, Fla. ,•,� ;• OM. June 10th, 1948 Village of Miami Shores, Miami Shores, Florida Attentions City Commissioners Gent lemens Attached hereto are two proposals, one for the construction of the George As Broolagray Memorial Library and one for the construction of the proposed Miami Shores City Hall. On the Library I have based my net fee on a basis of 10% of $50,000.00 or a fee of $5,000.00. On the City Hall I have based aW net fee on a basis of 10% of #70,000.00 or a fee of $7,000.00 If both of these contracts are awarded at this time, I will donate to the Library Fund #3,000.00 which would reduce the total fee for both buildings. The contract for the City Hall would have to be awarded at this time subject to the validation of the Bonds and probable other legal technicalities. However, even though the contracts were awarded on that basis it would allow me to arrange for material purchases and letting of sub-oontracts on a more economical basis for both buildings even though the negotations I do for the City Hall will be oontinguent on the validation of the Bonds and other technicalities. It is my opinion that there can be quite a saving on the City Hall as well as-on the Library providing contracts of this 'rind can be entered into at this time. ,And I an sure you agree with me that any funds that can be saved will help out considerably, especially at this time when construction costs are high and we are so short of funds for the building program. Respeotifully submitted, C. F. TIheeler CFV/im 180 , 1 179 J i• 'S o h J r•�� . .e.+F1wY .� P M 4 aiami Jhores7i11age F L O R I D A C.LAWTON McCALL June 8, 1948 VILLAGE MANAGER Miami Shores Village Council Miami Shores, Florida Gentlemen: The Board of Directors of the Golf Club, during the past year and particularly since the completion of the recent improvement to the Club House, has endeavored to perfect plans necessary for the erection of a swimming pool on the Golf Course property. We believe that a pool is a necessary adjunct to the Club and is needed to complete its facilities and will be an asset to the community. The pool would be operated under regulations similar to those now governing play on the Golf Course. We have made a thorough and exhaustive study of various types of swimming pools, and conclude that the design we have had our engineer prepare, (A long narrow type - 40 x 100) , is the best suited to our needs. This design affords a maximum of shallow water and also meets standard competitive regulations. We recommend that the pool be constructed west of the Club House at the approximate location shown on the attached sketch. Such a location unifies the Club House and pool activities and should reduce the overall cost of supervision, serving of food, etc. It likewise permits the use of the pool area for social activities. Your attention is called to the fact that the pool will cost considerably more than the original architeetts estimate bf $40,000. We estimate the complete cost of the pool, including beautification, to be ~;70,000, or w30,000 more than the original estimate. The increase is due mainly to the added cost of labor and materials and the use of a modern filtering system which will constantly purify the water so that it is 100% sanitary at all times. We believe such a filtering system to be of the utmost importance and the added cost justified. Such a system will be less costly to operate than other type systems. After payment of the 1948 installment of principal and interest upon the Bond Issue there will remain approximately 073,000 in the Golf Account and Improvement Fund. Based on the experience of previous years Contd. Miami Shores Village Council -2- June 8, 1948 the income and operational expense of the Golf Club will very nearly balance throughout the summer months. However; provision should be made to cover cost of repairing the Golf Course in the event of damage caused by storm or unseasonably wet or dry weather, and it is suggested that 010,000 be set aside for this purpose and for summer operation of the Golf Course. Such a program would leave 063.,000 available for construc- tion of the pool and its functional facilities. Inasmuch as the cost of the entire construction will exceed the sum available, we have divided the construction program into three separate and distinct phases which are listed in the order of their importance: 1. Construction of the pool and installation of the electrical, plumbing and filtering systems. Estimated approximate cost - ;?57,000. 2. Construction of locker rooms. Estimated approximate cost - 07,500. 3. Construction of wading pool and beautification of pool area. Estimated approximate cost - 052500. Ile suggest that� the Committee be authorized to begin and complete construction of phase No. 1, and to begin construction on the other two phases only when funds are available. Our total cost estimate of 070,000 is ,based upon firm bids received from responsible and reputable firms doing business in this area. After careful consideration we offer this program for your approval with the assurance that our principal objective is to maintain and operate your Golf Club on a sound financial basis. Respectfully submitted, Board of Directors 14LUD:SHORES GOLF AND COUNTRY CLUB 1_ �`6 W. H. Walker, Jr. President PTVI v 182 4 1 � �.