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01-02-1932 Regular Meeting MINUTES OF THE FIRST MEETING OF TAE CMCIL OF MIA1I SHORES VILLAGE. i STATE OF FLORIDA j COUNTY OF DADE j MIAMI SHORES VILLAGE j BE IT RFBERED THAT Pursuant to the provisions of Chapter Senate Bill 140-X of the Legislature of Florida of 1931, and by mutual consent and agreement,, Hugh H. Gordon, Jr. , Frank 0* Pruitt, John M. Carlisle and M. R. Harrison, being four of the persons named .in Article 3 of said Act, as and to constitute the members of the first council of Miami Shores Tillage,(azd due notice of said meeting having been given to the other councilman, W. F. Andeo j met together at 9 :30 o 'clock in the forenoon on the 2nd day of January, A. D. , 1932, at #9533 Northeast Second Avenue, within the limits of the tillage as defined in said Act, said meeting being galled and held pursuant to and in acceptance of the provisions of said Act forming the charter of said Village, and for the purpose of organizing under the terms thereof, a' it being found.that Four of the five councilmen named were present, and therefore, constituted a quorum to transact business, upon motion of Hugh H. Gordon, Jre , Er. Frank 0, Pruit was named temporary chairman by acclamation and took charge of the meeting, and Mr. Miller Williams was appointed temporary clerk or secretary. THEREmpoN the following oath was taken and subscribed bafore a Notary Public, by each of the four councilmen present, as i appears by the original of said, oath herewith filadt, to-wit: "STATE OF FLORIDA } } SS KrM SHORES VILTAGE } Hugh H. Gordon, r: am* G, prmat t v John pt. Carlisle, and No R. Harrison, each came before me in person, and each of said persons being first duly sworn, says that as eounoilman i Of Miami Shores Village, upon the duties of which he is about to enter,, he will well and faithfully perform his duties and serve the Village i to the beat of his ability. ERA O. PRUITT HUGH H. GrORD ON p JR. M. R. HARRISON Sworn to and subscribed before me this Sndl day of Tanja y,, A6 D: 193E Phomas J'. Elle- ]votary 0 State o T Fl-or-=a (N. P. SEAL) at large. my oommission expires-. Bee*' 30� 19351" L#'pon mot ion of:Hugh H. Gordon, Jr. , duly made and seoonded, the following resolution was unanimously passed, in formal aooepta`noe of the Charter of the Village& 1 "RES GLUT ION OF TER COUNCIL OF KUMI SHORES VI1jL I-GX: � RESOD,. that Hugh H. Gordon: jr: , Vranit Q Pruitt* John m. Carlisle, W. F. Andes and M. R. Harrison, being the first members Of the council of Miami Shores Village, designated in Ghapter /-s•690 . being Senate Bili 140-X of the Legislature of Florida of 1931, do hereby, in behalf of the inhabitants and territory designated in said Act, accept the provisions of said Act as and forthe Charter of Miami Shores Villageon Upon the chairman announcing nominations for Mayor to be in order, Mr. Frank Q. Pruitt was appointed and, on < motion. of Hugh H. Gordon, Jr, , the nominations were closed, and 1W. Pruitt was elected Mayor by acclamation, and thereupon installed as Mayor. Thereupon, upon motion duly made, seconded and unanimously passed, the procedure provided in Roberts Rules of Order was adopted as the rules for proceedings of the council. After discussion concerning the o ff ieers and employees of the Village,, the following resolution was duly offered, seconded and unanimously passed; i %MOLUT ION OF THE COUNCIL OF MIAMI SHORES VILLAGE .' RESOLVED, than until further action by the council the following offices and employments are established in and for Miami Shores Village: 1. The officers or positions Of village clerk, tax assessor i and collector, sball be combined in aril performed by one person, to be known as "Tillage Managern, who skull be ex officio village clerk, i i tag assessor, and collector; 2. Village attorney or attorneys; 3, ,A Village marshal to police the village by day and a deputy marshal to police the village by night; all of which offices or positions shall be held during the pleasure of the council at compensation to be prescribed." And thereupon, upon motion duly made, seconded and unanimously passed, no. Miller Williams was appointed Village Manager and ex officio village clerk, tax assessor and collector, during the pleasure of the council, at the compensation of Three hundred dollars ($300.00) per month, payable in equal semi-monthly installments; and Mr. Williams accepted. such employment and entered upon his duties as permanent clerk in taking minutes of the meeting. Upon motion duly made, seconded and unanimously passed, Messrs. Knight, pace & Holt , were appointed village attorneys during the pleasure of the council, at compensation of "Twenty-five dollars ($25.00) per month, for attending meetings and advising the council, and Mr. George Edward Holt, of said law firm, being called before the meeting, accepted such employment for his firm and sat with the council. Upon motion duly made, seconded and unanimously passed the Village Manager was authorized to employ 4 D �ADGE4 i as village marshal during the pleasure of the council, at compensation of One hundred and twenty-five dollars (1125.00) per month, payable in • equal semi-monthly installments. Upon motion of Hugh H. Gordon., Jr. ., duly made, seconded and unanimously passed, the official village seal was adopted- and deelared to be a circle enclosing a smaller circle, bearing the words "Miami Shores«between the two circles around the upper periphery thereof, and the word "Village" between the two circles around the lower periphery thereof, with the word "seal" in the middle of the inner circle; and such a seal being produce& it was officially adopted as the seal, and the clerk was directed to impress the same at the end of the minutes of the first meeting. Upon discussion of arrangements for fire protection the follov&ng resolution was offered, and being seconded was unanimously passed "RESOLUTION OF THE COUNCIL OF MIAMI SHORES VILLAGE: RESOLVED, that the Mayor ani Village Manager be and they are hereby authorized and directed to enter into, execute and deliver, in behalf of Miami Shores Village, a contract with the City of Miami • for the furnishing of fire protection services to Miami Shores Village by the City of Miami upon a basis of eight runs or calls of the fire apparatus of the City of Miami from its Little 8iver#re station, or such other station or stations as may be necessary, to any fire, for which call is made from Miami Shores Village, for a flat charge of $1,000.00 per annum, and $100.00 per run or call for each additional run or call of such fire apparatus during each year." j Upon discussion of arrangements for the disposition of garbage, rubbish and trash, the following resolution of M. H. Harrison being accepted was unanimously passed; MESOLUTION OF THE COUNCIL OF MIAMI SHORES VILLAGE: RESOLVED that the Mayor and Village Manager are authorized and directed to enter into, execute and deliver in behalf of the Village, a contract with the City of Miami whereby the City, of Miami will gather and collect all garbage, rubbish and trash from residences and stores, or other buildings in Miami Shores Village, for a charge of fifty dents (05OV) per month for each family, household, store, or other building, from which such collections are made,: and to make not less than one collection of such garbage, rubbish and trash per week, extra trash collections to be paid for at the rate of 05.00 per load. " The Mayor unced that representatives of the City of Miami, and of the Florida Power and Light Company, and Miami 'Mater Company had assured him that all water and lighting services will be continued in Miami Shores Village pending discussion and further arrangements therefor, and thereupon, upon motion duly made, seconded • and unanimously passed, the Village Manager was instructed to negotiate terms for formal contracts or franchise for such services, and report to his council at the next meeting. Representatives of New Miami Shores Corporation having offered the Village for temporary use until further arrangements can be made, the space in the building at No. 9533 Northeast Second Avenue, J • for use as village offices o said place was designated, as the village offices temporarily, and the Village Manager was directed to negotiate terms for a lease of said promises and report to the e@unncil at the next meeting, 'U'pon discussion of village finances.it was decided not to borrow any money or to issue any bonds, but to issue warrants of. indebtedness for services a2A materials furnished the Village from time to time, payable in cash as proceeds from taxes are available, and for said purpose, Ir. John M. Carlisle proposed an ordiance to be known as Ordinance No. 1, entitled: RAN ORDIWCE AUMORIZING AND DIRECTING THE MAYOR AND I VILLAGE MANAGER, ACTING TOGETHER, TO ISSUE INTEREST BEARING MRRANTS OF INDEBTEDNESS, WHENEVER THE VILLAGE SHALL BE WITHOUT FUNDS IN CASH TO PAY ANY PAST DOE SALARY, WAGES OR OTHER INDEBTEDNESS, AND OTHERWISE WFIEVEVER THE MAYOR AND THE COUNCIL SHALL BEER-IT FOR THE BEST INTEREST OF THE VILLAGE TO DO SO; AND PROVID3'G ..A: FORM FOR SUCH WARRANTS AND COMKITTING THE VILLAGE TO THE LEVY OF TAXES FOR THE PAYNENT OF SAID." And upon vote being taken said ordinance was unanimously passed and • ordered to take effect immediately as an emergency measure. The Village Manager was instructed to prepare and submit a budget for the Village at the next meeing of the council6 Upon motionp=. R. Harrison, duly made, seconded and unanimously passed, the following resolution was adopted with reference to the manner of executing contracts.; I J j i i ":RES OLO'T ION OF THE C CUNCIZ OF MLUEE SHCBES VILLAGE: RESOLVED that all contracts to whiolk, Miami Shores Village may be or become a party be executed by the affixing of the corporate name and seal of the Village thereto by its Mayor, attested by the i Village Manager and Clerk. " Upon motion duly made, seconded and passed unanimously, the Village Manager was directed to ascertain the cost of signs to be .placed on the highways at the village limits, and to melee reports j I thereon at the next meeting of council. The Village Manager was further instructed by motion duly made, seconded and unanimously passed to employ temporari2ysuch employees as may be necessary to maintain the village streets. Upon call of the Mayor inquiring whether any persons present desired to be heard, IV. Dunn, of the Miami Transit Company, and Mr. Lee Worley, attorney representing the Miami Transit Compeny, i appeared before the council and stated that the Miami Transit Company is willing to continue the same bus services in and. to Miami Shores Village on the same routes as heretofore existing while the territory was a part of Miami, and if desired by council ,to re-route the bus line to run out Biscayne Boulevard on the north bound trip, turning west j on Ninety-sixth Street, thence returning southward by the same route as heretofore used, upon the understanding that no charge would be made the Village for such bus services, and upon motion duly made, seconded and unanimously passed, temporary permission was given, Miami Transit Company J temporarily, pending further action by the council, to run andoperate its busses on the said terms, and the Village Manager was authorized to negotiate and submit to the council a franchise with Miami Transit Company. Several members of the council brought before the meeting the matter of informal requesismade to them by We We H. Burwell, Attorney for Biscayne Fennel Club, Inc . ., and by Er. Clerk and others representing Biscayne Fennel Club, requesting that their property and other property between the Fennel Club and the. Village$, be annexed to the Village, and after considerable discussion and consideration of the mm.tter the following resolution was offered-by Major Hugh H. and Gordon, Jr, , being seconded by John Me Carlisle,; was unanimously adopted; "RESOLUTION ANMING CERTAIN LANDS s -� WHEREAS it has been suggested that the lands hereinafter described be annexed to the Village, aAl WHEREAS the council of Miami Shores Tillage is familiar with such lads and the situation and character thereof, and deems i the annexation of such lands to be beneficial to Miami Sh.oresVillage, and to such lands proposed to be annexed thereto, and said lands being contiguous to Miami Shores Village, ama. not being in any other municipal • corporation, TI3E'REFORE, be it resolved, that the lands in Dade County, Florida, described as: Begin at a point on the northern boundary of Miami Shores Village, said. point being at the intersection of tba East line of Northeast Second Avenue, sometimes known as West Dixie Highway, and the South line of Vermillion ]Five, as .shown on the plat of Pasadena Park, First Addition, reoarded in Plat Boob 6, at page 82; thence ran Horth on the East line of North- east Second Avenue or West Dixie Highway, to the North line of Block Two (2) in Dixie Highlands, Section A,, a subdivision accord- ing to plat recorded in Plat Book 149, at pa*e 3, in the Publio Records of Dade County, Florida; thence run est along the said North line of Block' Two (2) in Dixie Highlands, Section A, and along said line projected West, to the East line of NortImst Fifth Avenme ; thence. run South along the East line of NortbWeat Fifth Avenue to the South line of NortbNest one hundred Eleventh Street; thence run Fast along the South line of One hundred and j Eleventh Street to the East line of Northwest Second. Avenue ; thence ran S ut h along the Fast 1 ne o f orthwest Second Avenue and the . East line thereof projeote , to t e north boundary of Miami Shores Village, at the intersection of the East line of Northwest Second Avenue and the South line of the North half of the North half of the South Half of the South half of Section 369, Township 62 South, Rarge 41 East; thence run. East along the north boundary of Miami Shores Village, to-wit: the South line of the North half of -.the North half of the South half of the South half of Section 36, Township 52 South, Range 41 Dist, to the 'gest line of Northeast Second Ave nme, sometimes known as West Dixie Highway, thence North along the West line of Northeast Second. Avenue or West Dixie Highway to a point due West of the place of beginning; thence due East to the point of beginning. The reference above to the boundaries of Miami whores Village are- to the same as established by Chapter /5690, Senate ill 140-X Acts of 19319, and, the references to stye'®Ts are as he same ware laid out and named and numbered by signboards on Jam ry 2nd, 1932. ! -J I i I i I s • and the inhabitants thereon be, and the same are hereby annexed to, and incorporated within: Miami Shores Village, pursuant to and by authority of Chapter /izIff House Rill 221-X of the Legislature of 1931. BE IT FURTHER RESOLVED that a copy of this resolution be recorded in the office of the Clerk of the Circuit Court of Dade County, Florida;, for the information of the public. BE IT FURTHER RESOLVED, that this resolution take effect Jamary 2, 1932,11 Mr. John M. (larlisle introduced an ordinance requiring 'i a license of operators of dog tracks and to tax thea at the rate provided in the state law, being the same rate heretofore paid the City of Miami, which said ordinance to be known as Ordiance No. 2, entitled: TAN ORDINANCE REQUIRING THE OPERATOR OR OPERATORS OF EACH DOG TRACK OR KENNEL CLUB IN MIAMI SHORES VILLAGE TO OBTAIN FROM i i THE VILLAGE MANAGER A LICENSE FOR OPERATION OF THE SAME; LEVYING A TAX OF $50.00 FOR EACH DAY SUCH DOG TRACK OR KENEL CLUB SHALL BE OPERATED IN THE VILLAGE; MAKING IT UIMMITL TO OPERATE SUCH DOG TRACK OR KEM EL CLUB IN THE VILLAGE WITHOUT FIRST PROCURING SUCH LICENSE AND PAYING i SECH TAX; AMB FIXING PENALTIES FOR VIOLATIONS OF THE ORDINANCE.n and being duly seconded and. read am& considered, . the Ordinancewas unanimously passed aa adopted, said ordinance to taln ef'fec.t immediately • • asemergeney measure• Upon motion of Me R. Harrison, unanimously passed, the ublish Village Manager was instructecl to/ordi.nances alternately so far as possible, in the Miami Herald and Miami wily News, said newspapers being designated for publication of ordinances. Upon motion duly made, aeconded and unanimously passed, the Village Manager was instructed to ascertain the equipment and supplies necessary for operating the Village,, and report the same and the cost i thereof at the next mooing of the eouncil, and the Village Mamger was authorized to incur expenBas not exceeding $100.00, for temporary operat- ing expenses of the Village. The Village Manager was instructed to notify immediately, I Biscayne Kennel -Club arra, its attorneys, of the passage of the resolution in connection with their lands and tbo ordinance requiring license and i imposing a tax for_ the operation of the dog tram. There being no further business to come before the meeting, the council was adjourned* we certify that the foregoing is a true record of the • organization meeting of the council of Miami Shores Tillage Lk�t� ATTEST': Mayore it ge manager and Glericos ► i Coundilm i y STATE OF BLORIDdSs ) MIAMI SHORES VILLLGE ) Hugh H. Gordon, Jr., Frank 0. Pruitt, John M. -Car- lisley-W. F. Andes and M. R. Harrison, each came before me in person, and each of said persons being first duly sworn, says that as councilman of Miami Shores Village, upon the duties of which he is about to enter, he will well and faithfully perform his duties and serve the Village to the best 'of his ty. . i 1 Sworn to and subscribed before me this .'L, '- day of January, A. D. 1932. ' � I Notary Publi state of Florida 1 at Large of FNttitla at LarBe My commission *spires: I i. i i. STATE OF FWRI DA } MIAMI SHORES VILLYGE ) W. F. ANDZS came before.me in person, and being duly sworn, says that as councilman of Miami Shores Village, upon the duties of which he is about to enter, he will well and faithfully per- form his duties and serve the village to the best of his ability. SUBSCRIBED AND SWORN TO Before me this d^► of January, A.D.1932. LLP I Notary Publi State of Florida My commission .expires Aver s . . i ACENOWLEDGMENT OF NOTICE AND ASSERT TO PROCEEDINGS • I, W. F. Andes, one of the persons designated in Chapter 1 G O, Senate Bill 140-X, Legislature of Florida, 1931, as one of the first councilmen of Miami Shores Village, hereby acknowledge that on the 24th day of December, 1931, I received due notic® that the first or organization meeting of the council of Miami Shores Village would beheld at 9533 Northeast Second Avenue in said village at 900 O clock in the forenoon of January 2nd, 1932; that my failure to attend was due to unavoidable absence from the village at said time. I have read and examined the minutes of said first meeting of said council and hereby express my unqualified assent to all the proceedings of the council of Miami Shores Village at its said first meeting. This 70-- day of January, 1932.