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P and Z-Perimeter Security and LightingPLANNING BOARD AGENDA OF mini 14, 1996 TIM CZERNIEC Name of Owner /Applicant BARRY UNIVERSITY Phone No. 899 -3050 RANDALL I. ATLAS Name of Architect/contractor ATLAS SAFEPY & SECURITY DESIGN, INC. Phone No. 756-5027 Address of Property, and/or Legal Description 11300 N.E. 2nd AV APPROVAL OF CAMPUS MASTER PLAN FOR PERIMETER SECURITY, LIGHTING Nature ofRequest IMPROVEMENTS, REDISTRIBUTION OF PARKING, SIDEWALKS, AND REDESIGN Ur MIAMI AVENUE WEE1JU± Present Zoning S - 1 Area of Present Building Area of Proposed Addition Total Area Parking Spaces Provided Parking Spaces Required with Addition Setbacks as per Code : Front Side Rear Setbacks Provided : Front Side Rear Variances/Zoning Change NO Council Action Required Y ES Punning Board Action Council Action .liami Jhores911 ge F L OR ID A ITEM NO. 2 Director of Buildings and Zoning March 2, 1996 ATLAS SAFETY & SECURITY DESIGN, INC. Mr. Frank Lubian Planning Official Miami Shores Planning And Zoning Department Village of Miami Shores RE: Planning and Zoning Submittal for Barry University Dear Mr. Lubian: We are pleased to submit this proposal for the Board's consideration. Miami Shores Village has recognized the challenges of growth and crime in the Village, and had the foresight to improve the long term security of its residents with proactive measures and improvements. Within the Village of Miami Shores, Barry University has been an important asset. While having a nationally ranked university in its midst has brought recognition and business, it has also brought with it some of the challenges. One of the greatest challenges has been the inappropriate perimeter parking, and the magnet of crime towards the students's cars and property. Barry University in 1995 undertook a comprehensive evaluation of their security needs and developed a security masterplan. The highest priority of this masterplan was to have a secure campus perimeter that could control the flow of persons unto their property in an aesthetically pleasing manner. Barry University has already made progressive changes in the expansion of security forces on campus, physical improvements in the north, east , and south gated entries, and the construction of a guardhouse. Barry University has been working toward the funding of the final solution to its perimeter security problem, which have been an ongoing concern to Miami Shores residents. The Masterplan proposes the permanent elimination of all external parking and a complete restoration of the University perimeter. The improved perimeter includes a landscaped and irrigated perimeter buffer system of new curbs, sidewalks, secure fencing, and low level lighting. These enhancements will greatly improve the aesthetics of the campus, increase the values of the surrounding area properties, and the quality of life in the area. These perimeter improvements are consistent with other significant internal campus improvements. The campus masterplan calls for a substantial expansion of the parking lot on the west 40 acre parcel. The expanded parking will accommodate the displaced 770 PALM BAY LANE • SUITE 4 -I • MIAMI, FLORIDA 33138 -5751 • TELEPHONE 305.756.5027 FAX 305.754.1658 perimeter parking. Although the University complies fully with all of the parking requirements of the Village, and can adequately contain the parking needs on the west 40 acres alone, they must also balance the prioritization of assigned parking spaces to the parking needs of staff, faculty, administration, disabled, and on- campus residents. Barry University may have the opportunity to set the pattern for a roadway improvement plan on North Miami Avenue that is more amenable to the community, than the proposed expanded five lane criteria of Dade County. The plan accommodates maintaining a successful flow of through traffic on Miami Avenue through the addition of needed turn lanes and a protected median. The employment of accepted traffic standards for signalization, signage, and street crossing shall be implemented. These proposed upgrades are important to the Village as well as the campus users. The upgrades include the introduction of specialty paving and road texture at the pedestrian crossing, similar to those used at NE 2nd Avenue improvements of the Shores B -1 District. The significant upgrades in the landscape scheme serves the purpose of announcing the arrival to the University, yet provides fro the safe crossing of pedestrians from parking areas to campus, and the necessary shielding to the residential dorms for privacy. The landscaping will be native plantings and designed for minimal upkeep and water consumption. As part of the landscaping improvements, there will be a pedestrian sidewalk around the east 40 acres to safely accommodate pedestrian activities. The improvements to the campus perimeter strongly supports the long range goals of the Village, which has been systematically been working on the enhancement of the Village entry points and improve the quality of life for its residents. We appreciate your careful consideration of this matter. fully yo s, Randall I. A Ph.D., AIA, CPP Architect, Cr urologist, Safe- Neighbirhood Planner APPLICANT: BARRY UNIVERSITY ZONING: S -1 Request for review and approval of revision to the Barry University Campus Master Plan, to include secure perimeter, site lighting improvements and the redistribution of parking. Review of proposal for redesign of Miami Avenue corridor prior to the Metro - Dade proposal for maximum expansion. March 22, 1996 RE: BARRY UNIVERSITY IMPROVEMENTS Dear Resident: I am enclosing a copy of information from C.A.D. Landscape, Inc., regarding a major modification and improvements to the campus. Please read this information very carefully so that you can understand this project. The Planning and Zoning Board will be considering this request on Thursday, March 28, 7:30 P.M., at Village Hall. If you have any questions or comments about this project, please attend the meeting and advise the board of your opinion. Frank J. LuBien, Jr. Director, Building & Zoning FL/mm BUILDING AND ZONING DEPARTMENT 10050 N.E. SECOND AVENUE MIAMI SHORES, FLORIDA 33138 -2382 TELEPHONE (305) 795-2204 FAX (305) 756 -8972 The regular meeting of the Planning & Zoning Board was held on Thursday, March 14, 1996 in the Chamber of the Village Hall commencing at 7:35 P.M. The meeting was called to order with the following members present: ITEM #1 Present: Absent: Also Present: MIAMI SHORES VILLAGE PLANNING & ZONING BOARD REGULAR MEETING MARCH 14, 1996 Robert Blum, Vice Chairman Thomas J. Caldwell Les Forney Frank Hegedus Cliff Walters, Chairman Mark Ulmer, Village Attorney Frank LuBien Lisa Kroboth MINUTES - JANUARY 25, 1996 Mr. Forney moved that the minutes of the January 25, 1996 meeting be approved. Mr. Caldwell seconded the motion and the vote was unanimous in favor. ITEM #2 REQUEST FOR APPROVAL OF DIVISION OF LAND WITHOUT PLAT. David & Karen Averill 10125 Biscayne Blvd. Norman & Sara Seidler 1150 N.E. 102 Street Mr. LuBien stated that the actual document which shows the three platted lots involved has been submitted for approval. Two of the lots are occupied. The third adjoins both properties. The owners wish to divide the middle lot, thus making two lots out of three. Mr. Howard C. Gamble, land surveyor, was present on behalf of the applicants. Mr. Ulmer stated that Section 528 of the Code applies to this application. He stated that the Village has adopted Dade County Plat Provisions. He noted the County will grant a waiver of Plat requirements when dividing properties. Mr. Ulmer asked if the applicant had been before Dade County Planning & Zoning to obtain this waiver. Mr. Gamble stated that the County usually requires approval from the local municipality first. Mr. Forney moved for approval of the request for division of land without plat subject to approval by Dade County provided the County approves the waiver of plat. Mr. Caldwell seconded the motion and the vote was unanimous in favor. Mr. LuBien noted that the item must go before the Village Council for approval. Planning & Zoning March 14, 1996 Page 2 ITEM #3 REQUEST APPROVAL OF CAMPUS MASTER PLAN FOR PERIMETER SECURITY, LIGHTING, IMPROVEMENTS, REDISTRIBUTION OF PARKING, SIDEWALKS, AND REDESIGN OF MIAMI AVENUE CORRIDOR. Barry University 11300 N.E. 2 Avenue Mr. LuBien stated that a campus masterplan has been submitted for approval to develop and improve the university campus. Mr. Forney stated that due to the impact of the project, there should be a public hearing for citizens to voice their concerns before any action is taken. Mr. Tim Czerniec, Barry University's Vice President for Business and Finance was present to introduce the application. He stated that a study had been performed to address issues which concern both the university and the surrounding community. He stated that the improvements would be an enhancement to the neighborhood. Mr. Randall Atlas, Atlas Safety & Security Design, Inc. and Mr. Tom Laubenthal, landscape architect conducted the study and presented the findings to the Board. Mr. Atlas stated that he was asked to conduct a security evaluation for Barry University. Mr. Atlas' background is a specialty in prevention of crime through environmental design. The objective is to continue the sense of a safe community to the university campus. The primary focus is to reduce the opportunity for crime by first securing the perimeter. Mr. Atlas stated that the proposed improvements would allow for a secure campus perimeter that controls the flow of persons onto the campus in an aesthetically pleasing manner. Mr. Atlas noted that the Dade County masterplan reflects a proposal to widen North Miami Avenue to a five lane road. Dade County is waiting for Barry University to submit their roadway improvement plan for North Miami Avenue. As most of Barry University parking is west of North Miami Avenue, the University would like to create a corridor that acts as a school zone with a pedestrian crossing, a turn lane and protected median. Mr. Laubenthal noted that all improvements were made to be consistent with Miami Shores Village Code in the S -1 district. A continuous system of interlinked fences and buildings will limit access to the campus except at designated control points. Curbing, sidewalks and landscaping will eliminate the external parking. Upgrading lighting to industry standards with designed screening will direct any overflow lighting or glare inward toward campus. Mr. Caldwell asked where the overflow parking would go when the west parking lots are full. Mr. Laubenthal stated that the masterplan calls for an expansion of the parking lot on the west 40 acre parcel. Additional spaces will also be added in front of the dorms. Planning & Zoning March 14, 1996 Page 3 Mr. Laubenthal noted that the following items should be considered by the Board: 1. Parking 2. Fences and walls 3. Additional landscaping 4. Irrigation 5. Lighting improvements. Mr. Forney stated that he still had reservations since the residents surrounding the area have not been given the opportunity for input. Mr. Blum confirmed Mr. Czerniec's statement that the plan was an enhancement to the area. However, he too would be more comfortable hearing from area residents. Mr. Forney moved that the item be tabled until the next regularly scheduled meeting. The Building & Zoning Director was instructed to notify the Village Administration to ensure that all concerned property owners be notified of a public hearing at least three days prior to such meeting. Mr. Caldwell seconded the motion. Mr. Ulmer noted that to avoid further delay, the Board should address all concerns tonight to allow for closure at the next meeting. Mr. Blum asked that flowering trees on the landscape plan be more specific. Mr. Caldwell again asked where the overflow parking would go if the west side parking lot was full, noting cars could park on the swale area across from the university. The vote was called and was unanimous in favor. ITEM #4 DISCUSSION REGARDING A REQUEST BY THE VILLAGE COUNCIL TO LIST PORTIONS OF THE CODE OF ORDINANCES THE PLANNING & ZONING BOARD WOULD LIKE TO SEE REVIEWED FOR POSSIBLE AMENDMENT, AS WELL AS MAKE RECOMMENDATIONS FOR ADDITIONS. At the request of the Chairman, Cliff Walters, the item was postponed until the next regular meeting of the Planning & Zoning Board. ITEM #5 BOARD COMMENTS Mr. Caldwell noted that the Everett building was still in the same condition. Mr. Ulmer stated that this item was brought before the Code Enforcement Board. The owners were found guilty and have thirty days to come before the Planning & Zoning Board. They were assessed an administrative fee of $180.00. Mr. Forney noted that a Miami Herald Neighbors article invited all of South Florida to roller blade in Miami Shores Village Bayfront Park. Planning & Zoning March 14, 1996 Page 4 ITEM #6 ADJOURNMENT The March 14, 1996 meeting of the Planning & Zoning Board was adjourned at 9:20 P.M. Elizabeth A. Kroboth, Recording Secretary Robert Blum, Acting Chairman