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2025-04-17 EAB MEETING MINUTES-EDUCATION ADVISORY BOARD- MEETING MINUTES 10050 NE 2ND AVENUE Thursday, April 17, 2025 6:00 PM 1. CALL TO ORDER Chairperson Kate Mason called the meeting to order at 6:04 PM. 2. ROLL CALL Present: Kathryn Mason, Chair Dana Vignale, Vice Chair Mallory Lehroff Marisol Campillo Absent: Michael Weber Renee O’Connor Also Present: Ysabely Rodriguez, Village Clerk Lisa Baker-Bryant, Assistant Village Clerk 3. PUBLIC COMMENTS There are no public comments. 4. APPROVAL OF THE MINUTES A. MARCH 20, 2025 MINUTES Ms. Lehroff moved to approve the minutes and Ms. Campillo seconded the motion, which carried a 4-0 voice vote. 5. CONSIDERATIONS: A. DISCUSSION AND POSSIBLE ITEMS REGARDING MSES TOUR SURVEY. Chairperson Mason introduced the item, proposing implementation of the Miami Shores Elementary School (MSES) survey. Chairperson Mason stated she could move the survey through the principal’s office. Discussion ensued regarding the use of the survey. Ms. Campillo asked about issuance after the tour. Chairperson stated she would circulate the survey via email after the tour, stating if the tour influenced people for interest in the school. Vice Chair Vignale suggested an open-answer question survey. Discussion ensued on the structure of the survey. Chairperson Mason will redraft the MSES tour survey for the next meeting. B. DISCUSSION AND POSSIBLE ITEMS REGARDING REVIEW OF NEXPLORE AFTERSCHOOL PROGRAMMING. Ms. Lehroff introduced the item. She elaborated on the program stating it is a nationwide program geared toward STEAM curriculum. There are 51 programs to choose from. Ms. Lehroff was introduced to the program through a Maker’s Club event. She spoke to a representative from the company who recommended options for Miami Shores Elementary School (MSES) which included Maker’s Club, fashion and 3D printing. The program is structured to where only space is needed and the company facilitates the program and marketing. Ms. Lehroff stated a downside may be the cost of the program and a minimum number of students to start. Vice Chair Vignale stated this program was proposed to the MSES Principal Diaz previously but was not implemented. Vice Chair Vignale asked Ms. Lehroff if this program is presently being utilized in Miami-Dade public schools as the program has to be a district approved vendor and have a certain level of clearance to be around children. Ms. Lehroff stated the program is active at Miami Dade Presbyterian, which is not a public school. Ms. Lehroff stated aftercare at MSES was a factor for student enrollment. Chairperson Mason asked the Village Clerk if the board could request a joint facility use agreement with MSES and a grant from the Village Council for a trial program for the use of Nexplore. Village Clerk Rodriguez, replying to Chairperson Mason, stated the Village Council could ask for the grant for the program on behalf of the EAB. A Councilmember would need to sponsor the request. Ms. Lehroff stated it would not be sustainable for another group of people to pay for the program because of the cost. Vice Chair Vignale asked if the Nexplore Afterschool Program discussion could be added to the agenda on a regular basis. Discussion ensued as to how to ramp up afterschool programs. Chairperson Mason asked about a joint facilities use agreement for a summer program offering and summer camps. Chairperson Mason stated to table the item until Principal Diaz is present during an EAB meeting. C. DISCUSSION AND POSSIBLE ITEMS REGARDING UPDATING MEETING DATES. Vice Chair Vignale introduced the item stating a scheduling conflict with the timing of the EAB board meetings. She requested moving the meetings to the 1st or 2nd Thursday of the month starting with the July 10th meeting date. As of September 2025 Chairperson Mason asked if she would be able to attend the meeting via Zoom. Village Clerk Rodriguez stated quorum has to be in person. Ms. Lehroff inquired about the term limits. Village Clerk Rodriguez clarified June 30th is the end of all board terms. Village Clerk Rodriguez also explained how to apply and she will make announcements of all board vacancies. Village Clerk Rodriguez stated, February 20th was when vacancies for the EAB were last posted. All vacancies will go before Council. Village Clerk Rodriguez stated she will confirm with EAB when all board appointments are up. Vice Chair Vignale moved to move the EAB meetings to the 2nd Thursday of the month starting in September. Chairperson Mason proposed a friendly amendment to the original motion thereby moving the meetings to the 1st Thursday of the month beginning in September in the conference room. Ms. Lehroff seconded the motion which carried a 4-0 voice vote. 6. UPDATE REGARDING THE REALTOR PRESENTATION (MSES). Ms. Campillo agreed to assist Chairperson Mason with the realtor presentation. Vice Chair Vignale stated October 1st would be the ideal time to start planning for the realtor presentation. Chairperson Mason mentioned having a community member tour in September. Vice Chair Vignale stated $15,000 has been budgeted in the Cambridge program agreement for marketing. Ms. Campillo asked if a link on the Village website could be added for MSES. In response to Ms. Campillo, Village Clerk Rodriguez stated a link was added to the EAB’s page but she has requested the Village Manager to add a link to the residents tab. Village Clerk Rodriguez stated the Office of Governmental Affairs contacted the Clerk’s office to state they will be presenting a revised version of the agreement with Miami Dade County Public Schools (MDCPS) and Miami Shores Village (MSV) for the Cambridge Program. She stated the draft version of the document will be presented to the EAB. Also, the Village Council will be presented with the document for approval. Chairperson Mason and Vice Chairperson Vignale elaborated on legislation that funds the Cambridge program which is being reduced by the State. Vice Chair Vignale suggested reviewing the draft agreement of the MSV and MDCPS before discussing with the district. 7. DISCUSSION REGARDING THE FIVE STRATEGIC AREAS OUTLINED IN THE EDUCATION COMPACT. The discussion item was deferred until next meeting. i. Student Achievement ii. Community Involvement iii. Parental Engagement iv. Communication v. Facilities Joint-Use Agreement 8. NEW BUSINESS The next EAB meeting is scheduled for May 15, 2025 at 6:00 PM. The EAB suggested meeting with Mr. Diaz to discuss the revised agreement from the Office of Governmental Affairs. The EAB will ask Principal Diaz what he desires to see for the coming year from the board in regard to enrichment programs. 9. ADJOURNMENT Ms. Lehroff moved to adjourn the meeting. Chairperson Kate Mason seconded the motion which carried a 4-0 voice vote. The board adjourned the meeting at 7:07pm. Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (3 days’ notice required), or information, please notify the Village Clerk's office of such need at least five days in advance.