2025-01-30 LB MinutesSPECIAL MEETING OF THE LIBRARY BOARD OF TRUSTEES
Thursday, January 30, 2025 at 8:30am
Brockway Memorial Library Conference Room
The meeting was called to order at 8:35am by Christine Gay. Present were Michelle Brown, Library Director, Christine
Gay, President, Nancy Frehling, Vice President, Puja Motiani, Secretary, Marie Mennes and Barbara Lawless.
PUBLIC COMMENT: None
PRESENTATIONS: None
GUESTS: None
1. Other Items
• Review of Governing Documents pertaining to Library Board of Trustees
DIVISION 2 — LIBRARY (Christine Gay will send a redlined document with the changes)
Pg 1. Section 20-73 Library Fund — Use of Income: update verbiage referring to "vouchers"
Pg 2. Section 20-76 Donations, receipt in trust: update to include "books, art, or other items"
Pg 2. Section 20-77 Circulating Displays; special deposits: delete this section
Pg 3. Section 20-79 Annual Reports to Council: Update "Monday" to "Tuesday" in first line. Last line
should be updated
■ Language should be consistent in By Laws, Ordinance: Directors or Trustees
• Preview of Welcome Packets for New Library Board Members
-Michelle Brown will create a new packet for review. Some suggestions to include were:
■ Expectations / Terms / Requirements
■ Are any skills required
■ Are Trustees required at events, and if so, which events and how many
■ What does the Library want from the Board of Trustees
■ Guidance on the financial Disclosure forms which are annual
■ Progression of positions on the Board of Trustees (Secretary, Vice President, President) and the
requirements for each of these positions
PUBLIC COMMENT: None
ADJOURNMENT: The meeting was adjourned at 9:44am