2024-12-11 LB MinutesMeeting of the Board of Trustees
Wednesday, December 11, 2024
Brockway Memorial Library Conference Room
The meeting was called to order at 8:57 a.m. by Christine Gay. Present were Michelle Brown,
Library Director, Christine Gay, President, Nancy Frehling, Vice President, Marie Mennes and
Barbara Lawless. Puja Motiani, Secretary, was excused.
Public Comment: None
Presentation: None.
1. Approval of Minutes The Board reviewed the minutes from the November 2024 meeting.
Nancy Frehling moved for the approval of the minutes; Marie Mennes seconded. Motion
carried.
2. Community Alliance Report: Marie Mennes presented the report.
3. Financial Report: Michelle Brown presented the Financial Report. The Library is
currently in the first quarter of the budget, and expense are at 10% to date. Christine Gay
made a motion to approve the Financial Report, Nancy Frehling seconded. The Financial
Report was approved unanimously.
4. Circulation Report: See attached.
a. Archives Report: John Bachay assisted with the presentation of the Miami
Shores Centennial Finale with the Historic Preservation Board. Mr. Bachay also
spoke at the historic home designation of an Edwin Reeder designed home, and
recorded the oral history of Milton Dillon, the grandson of Roy Hawkins.
5. Old Business:
a. Positions. There is a potential candidate for the Youth Services Assistant
position. The Library still has an open part time employee position.
b. Courtyard — Michelle Brown will ask Mary Benton and Victor Bruce to return
to the Library Board to present updated plans and planting information for the
Courtyard garden.
6. Other items:
a. Air quality update: Small amounts of suspected mildew or mold appear to be
present in certain areas of the Library, including near the main front doors and
in the adult fiction section of the Library. The Village Public Works
Department will conduct an inspection and remediate as needed. The Library
has a dehumidifier that runs constantly.
b. Roof. Since the Summer, parts of the Library roof have been replaced and
repaired. Ms. Brown stated that a new roof is needed for the Library. The
current roof is at least 20 years old. The Library will include a new roof in our
capital improvements budget for Fall 2025, the cost of which will be borne by
the Village.
c. Window washing. The front windows have been washed. The Library building
has been pressure cleaned.
7. Announcements
See December 2024 Calendar.
The next scheduled Board Meeting is January 8, 2025 at 9am.
Adjournment: Christine Gay moved to adjourn, Nancy Frehling seconded. The meeting was
adjourned at 9:48 a.m.
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