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2024-10-15 EAB MNIUTES-EDUCATION ADVISORY BOARD- MEETING MINUTES 10050 NE 2ND AVENUE Thursday, October 17, 2024 6:00 PM 1. CALL TO ORDER The meeting was called to order at 6:07 PM. 2. ROLL CALL PRESENT: Mallory Lehroff Kate Mason Renee O’Connor Dana Vignale ABSENT: Marisol Campillo Michelle Stone Michael Weber Also Present: Douglas Clark, Supervisor at the Office of Intergovernmental Affairs and Family and Community Engagement Ysabely Rodriguez, Village Clerk – via Zoom Lisa Baker-Bryant, Assistant Village Clerk 3. PUBLIC COMMENTS There were no public comments. 4. APPROVAL OF THE MINUTES A. JUNE 20, 2024 MEETING MINUTES Ms. Lehroff moved to approve the June 2024 minutes and Ms. Mason seconded the motion which carried a 4-0 voice vote. B. SEPTEMBER 19, 2024 MEETING MINUTES The September 2024 minutes were not circulated. No minutes to approve. 5. CONSIDERATIONS: A. BRIEF INTRODUCTION OF NEW BOARD MEMBERS. There were no new members present to introduce. B. APPOINTMENT OF CHAIRPERSON, VICE CHAIR, AND SECRETARY. Ms. Vignale moved to table agenda item 5B, appointing officers, until the next meeting. Ms. Lehroff seconded the motion which carried a 4-0 voice vote. C. MSES UPDATE PROVIDED BY ADMINISTRATION A MSES update was not provided as Mr. Diaz, Principle of MSES (Miami Shores Elementary School), was not present. Mr. Clark stated that he reached out to Mr. Diaz, regarding the region attending the meeting. The Region was not in attendance at this meeting as no notice was given. The meeting was to give an update on information regarding a bond project. After verifying the next EAB meeting dates from the Clerk’s office, he will assure that region will be in attendance for the next meeting. Mr. Clark stated that Mr. Diaz did not have anything to report to the Board. The Board discussed moving the next meeting to 11/14/24 at 5:30 PM. There was consensus change the regular scheduled meeting date to November 14, 2024 at 5:30 PM. Ms. Mason shared a conversation she had with Mayor Burch regarding the potential dissolution of some boards. Ms. Mason noted that the Mayor asked if the Chair could submit a letter detailing the Board's achievements and future plans. Village Clerk Rodriguez explained that the Council has tasked the Village Clerk’s Office with coordinating board and committees workshop which aims to help the Village Council understand their functions, adherence to governing documents, and relevance of their tasks. Since all boards report to the Council, the Council has the authority to disband, create, or amend boards as needed; however, the Village Clerk was not tasked with providing recommendations regarding said topics. Ms. Rodriguez emphasized that the EAB is unique due to its compact with MDCPS and will have the opportunity to present its work and vision to the Council during this review. The Board discussed placing a date on the Council Agenda for their yearly presentation to Council. Ms. Vignale asked the Village Clerk to notify the Board of the possible date. The next steps to achieve this will be: -Update last year’s report and have it finalized by the next meeting -Add all pertinent info that the Council needs in this report -Ms. Mason and Ms. O’Connor will prepare the report to present to Council Ms. Mason and Ms. Vignale provided an update as to the enrollment and classes of which there were 611 students enrolled, three (3) kindergarten, classes, and two (2) gifted classes for grade 3. D. UPDATE REGARDING THE REALTOR PRESENTATION (MSES). Realtor Bob Bourne recommended the Board work with the Chamber of Commerce but the Board sees the benefit in working with realtors directly. The Board would like to distribute flyers or some paperwork on November 19, 2024 at 9:30 – 11:00 AM. The Board has someone to create the invite and it’s being sent for approval. A discussion ensued as to whether Cambridge monies could be used for marketing purposes as there is $7,000 to $10,000 allocated for marketing of brochures in the fund. E. STRATEGY SESSION REGARDING GIVE MIAMI DAY FUNDRAISING INITIATIVE The Board discussed incentives for fundraisers. The goal is to raise $15,000 and also to challenge teachers to become fundraisers. The kickoff would start November 1, 2024. The Board will meet on November 14th to discuss further ideas and updates. A few of the ideas discussed included: - A Pajama Day, free pass to get out of homework/iReady, etc. - Ms. Lehroff would sponsor a pizza/ice cream day with a budget of $200 - Ms. Vignale would prepare 40 flyers - Asking for sponsors for prizes - Communication to the community to inform of the fundraisers via barcodes and QR Codes on distributed flyers. F. DISCUSSION REGARDING THE FIVE STRATEGIC AREAS OUTLINED IN THE EDUCATION COMPACT. i. Student Achievement ii. Community Involvement iii. Parental Engagement iv. Communication v. Facilities Joint-Use Agreement Ms. Vignale provided an update on the Education Advisory Board working with the Recreation Advisory Committee on proposing a joint use facilities agreement between MDCPS and the Village to the Village Council. Ms. Vignale ensured that the Parks Master Plan Consultants would be aware of the joint use possibility at MSES. It was discussed that Nexplore rents out RKB classrooms for after school programs. This could assist with parents looking for afterschool activities in association with afterschool care. 6. NEW BUSINESS - Mr. Clark stated the legislative program for next year is in development. The superintendent and cabinet will receive the information the following week. Then at the November 20, 2024 meeting, the legislative program will be presented to the school board for approval. Finally, the stakeholders will receive the findings. - Mr. Clark stated that someone will be reaching out to Principal Diaz about ribbon-cutting event. - RKB (Ruth K Broad) has a petition to fix the AC at the school. This petition format may be used to assist at MSES. - Doctors Charter School update: strategic planning. Ms. Vignale met with provost at Barry University who is eager to be involved. Data collection is important and we’re using a new version of the EAB survey to send out to the community regarding what is their interpretation of their dream school. The Board will need help pushing the survey out to as many people as possible. 7. ADJOURNMENT There being no further business, the meeting adjourned at 7:06 PM. Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (3 days’ notice required), or information, please notify the Village Clerk's office of such need at least five days in advance.