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2024-07-15 Budget Workshop Minutes1 BUDGET WORKSHOP MINUTES JULY 15, 2024 5:00pm VILLAGE HALL COUNCIL CHAMBERS 1) CALL TO ORDER Mayor Burch called the meeting to order at 5:00 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL Present: Mayor George Burch Vice Mayor Jesse Valinsky Councilmember Neil Cantor Councilmember Jerome Charles Councilmember Sandra Harris – absent Also Present: Village Manager Esmond Scott Village Attorney Chanae Wood Village Clerk Ysabely Rodriguez 4) PUBLIC COMMENTS Patrizia Bonaduce requested $2,500 in funding for the Historic Preservation Board. Village Clerk Rodriguez also read an eComment into the record. 5) PRESENTATIONS 5.A. FISCAL YEAR 2025 BUDGET WORKSHOP PRESENTATION (STAFF: VILLAGE MANAGER) -Revenues -Expenditures by Departments -Capital Projects Fund 2 Village Manager Esmond Scott began the 2025 workshop with a presentation. The Village Manager provided information and highlights from his budget message, outlining the millage rate, revenues, and expenditures. He also presented on the total proposed budget, the general fund, and the capital improvement plan. The proposed budget calls for $23,803,269 for the General Fund, $6,085,527 for the Special Revenue Funds, $273,175 for the Debt Service Fund/Charter School, $348,483 for the Capital Project Fund, $5,439,525 for the Enterprise Funds, and $5,881,050 for the Internal Service Funds, for a total of $41,831,029. This total is approximately $500,000 more than FY24. The proposal is to set aside $1,548,294 in ad valorem revenue for a future project. There is about $2.1 million in the contingency fund, and there is a carryover of approximately $3,067,000 in American Rescue Plan Act (ARPA) funding (the ARPA Fund will serve to fund grants matching and major CIP projects). The Village Council discussed the following: Cost of living adjustment (COLA) has not been applied, except for the Fraternal Order of Police (FOP) Union. There is planning for a health insurance increase of approximately 10%. Capital Improvement Projects (CIP) with the General Fund have been reduced to $348,483. The Miami Shores Elementary School Cambridge Program Year 2 funding ($67,592) has been added to the Mayor and Council Budget. There has been a 24% increase in Doctors Charter School (DCS) insurance. The Village has satisfied its pension obligations of $175,000 for sworn officers and $100,000 for general employees. Village Manager Scott discussed that there are planned investments in infrastructure (including civic infrastructure), information technology, and human resources. The proposed millage rate remains at 7.8 mills. Chief Financial Officer Holly Hugdahl provided an overview of the millage rate. Village Manager Scott indicated the budget process requires decisions on: COLA percentage, the 9900 Building, revisiting the DCS agreement, solid waste rate study, the Miami Shores Golf and Country Club contract, economic development initiative to enhance business engagement, and septic to sewer funding. Decisions will be made in 2025 on the septic to sewer master plan, the stormwater master plan, and the parks master plan. The Council then heard presentations for the following departmental/office budgets: Village Manager- Presented by Deputy Village Manager Kathleen Gunn Mayor and Council- Presented by Village Clerk Ysabely Rodriguez Village Clerk- Presented by Village Clerk Ysabely Rodriguez Finance & Non-Departmental- Presented by Chief Financial Officer Holly Hugdahl Village Attorney- Presented by Village Attorney Chanae Wood Planning & Zoning- Presented by Deputy Village Manager Kathleen Gunn Human Resources- Presented by Deputy Village Manager Kathleen Gunn Police- Presented by Chief David Golt Neighborhood Services- Presented by Manager Mike Orta Public Works- Presented by Director Christopher Miranda Brockway Library- Presented by Director Michelle Brown Parks & Recreation- Presented by Director Angela Dorney Building- Presented by Building Official Ismael Naranjo Information Technology- Manager Gustavo Parra The Village Council posed questions to the Village department heads. 3 Vice Mayor Valinsky asked the Village Manager about the compensation study. Village Manager Scott explained that the compensation study will be completed at the same time as the classification study. Mayor Burch asked that the compensation study be completed by September 2024 in order to allocate adequate funding in the FY25 budget. Councilmember Cantor stated that specifics are important for the classification study. Village Manager Scott explained he will make a request to Council on July 16, 2024 for a decision on funding the compensation and classification studies. Chief Financial Officer Holly Hugdahl stated that the Council will be asked to vote on a maximum millage rate at the Council Meeting on July 16, 2024. 6) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 7:43 PM.