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2023-06-13 FAC Minutes Minutes of the Fine Arts Commission meeting held on June 13, 2023. Members present: Susan Ackley Victor Bruce Beth Dunlop Ian Peter Hosfeld Clarissa Rodriguez Michael Stock Members absent: Anne-Camille Hersh Also present: Angela Dorney, Recreation Director Leslie Rackl, Executive Assistant George Burch, Miami Shores Village Mayor Mark Weiser, Music Agent The meeting was called to order at 6:30 p.m. Mr. Stock made a motion to approve the minutes of the May 9, 2023 meeting. Motion seconded by Ms. Rodriguez and unanimously approved. It was related that the Commission received a grant from the Miami Shores Community Alliance in the amount of $7500 for the concert series beginning in January. It was suggested contacting Shane Graber for a possible sponsorship for an October concert. Mr. Bruce suggested having a merengue concert in October. A suggestion was made to use the funds in the donation account if there is no sponsor, with an estimated cost of $2500. Mr. Bruce said that Bruce & Bruce will sponsor $200 towards an October concert. Ms. Dunlop suggested bluegrass music. It was suggested that the theme for the January concert be Swinging Jazz and for the February concert a Mardi Gras theme. Ms. Rodriguez suggested that the final concert in March could have a Kentucky Derby theme with a hat making station. It was noted that a decision for the October band will be needed. Ms. Stock made a motion to approve a budget of $2700 for a merengue concert on October 20, 2023. Motion seconded by Ms. Dunlop and unanimously approved. At this time Mr. Weiser left the meeting. Ms. Rodriguez suggested having a reception for the mural wall unveiling in conjunction with an art exhibit. The date of November 9th was tentatively suggested for Gallery Night. A call to artists will be needed for the call to artists. Mr. Stock made a motion that once an artist is selected that all artists who have made submissions also be contacted. Motion seconded by Ms. Dunlop and unanimously approved. Discussion turned to the Egret in regard to event advertising. Ms. Ackley said with a minimum of 5 ads, a discount with the Egret could be negotiated. Ms. Dorney said there are a lot of effective way to advertise events such as the newsletter as well as social media. Ms. Ackley suggested having a banner add on the front cover of the Egret for art in public places receptions and Gallery Night. Ms. Rodriguez suggested using the Egret in October as a test to see if this is successful and proceed from there. Mr. Stock suggested an online survey for feedback. Mr. Stock made a motion for Ms. Ackley to negotiate with the Egret for a full season of 5 ads for a frequency member discount. Motion seconded by Ms. Rodriguez and unanimously approved. Ms. Dunlop suggested polling people at events to see how word gets out. Discussion turned to the art in public places project on NW 2nd Avenue. Mr. Bruce noted that a breakaway structure is needed for the project, noting that the material used may be more expensive. It was noted that approval from the County is needed first; afterwards, it will go to Miami Shores Public Works. Artist Daniel Marosi has indicated that production time for the two sided signs on the project is ten days, with a total of six signs being created. Ms. Hersh relayed via email that Hyper Construction will donate their labor and that the material cost is estimated at $1000. There will be a small plaque acknowledging their work for both the mural wall and NW 2nd Ave. project. Ms. Dunlop made a motion for Ms. Dorney and Mr. Bruce to move forward with the decisions for both projects with the knowledge that the budget may need to be adjusted for increased costs. Motion seconded by Mr. Stock and unanimously approved. Mr. Bruce suggested an angled base plaque attached to concrete put into the ground. Discussion turned to a retractable banner for Commission events. Ms. Rodriguez made a motion to approve a budget of up to $300 for a retractable banner for events with Mr. Bruce handling the artwork. Motion seconded by Mr. Stock and unanimously approved. Debrief on the May 20th Downtown Shareholders meeting. It was noted that ideas and proposals were discussed for the consultants. The meeting adjourned at 7:50 p.m.