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2023_07-26 SRC Minutes Workshop 1 SUSTAINABILITY AND RESILIENCY COMMITTEE WEDNESDAY, JULY 26, 2023 AGENDA (WORKSHOP) 10050 NE 2nd Avenue 6:00 PM 1. CALL TO ORDER 2. ROLL CALL – meeting to order at 6:02 pm by Ms. Meyer Present: Ms. Meyer Ms. McSherry Mr. Pluhar (late 6:04) Absent: Mr. Brown Also, Present: Ms. Claudia Hasbun Planning and Zoning Director Ms. Alizgreeth Tezen Planning and Zoning Technician 3. DISCUSSION ITEM (S): 4.a. Sustainability Resiliency Committee- Action Plan https://cloud.msvfl.gov/s/EPJBTWFsatAFFAq Ms. Hasbun explained the process on how the action plan is moving forward within the Village Council current Comprehensive Plan changes. Ms. Meyer stated that she has interest in attending the budget hearing on August 2023, to understand the action plan items and see where they can get started on those that are less cost effective. Ms. Meyer brought up that there is no storm water master plan in place and it would need to be funded by grants. Ms. Hasbun stated that the Village usually supplements these grants and stated that Public Works is currently in the works of creating a master plan and working with grants to achieve this. Ms. Hasbun also added that, peculiar vendors have been voted and ready to come on-board for the project. These design professionals already have contracts and are ready to start the project. Ms. Hasbun went further with explaining the process of the storm water plan. Ms. Meyer suggested that it would benefit the Village to put it as a line item as part of the budget process. Ms. Hasbun stated that a grant would take about a year in advance; also, it would take two-three months to submit application and a year to review and another month for council to review and approve. Ms. McSherry would like to know how much money it would need to have in order to move forward with the project as well as how it would benefit to have long-term and short- term goals. Ms. Meyer stated that she looked at similar municipalities, used it as a goal column, and then provided it as high-priority items that should be part of the action plans. Taking various pieces with studies and put it into action for finding solutions to the areas of concern. Ms. McSherry stated that this is helpful to have all items in a page and helped to create a list of her own that will benefit the community. Ms. McSherry stated that the adaptation program could help bring funding into the village. The Little River adaptation 2 action area is a big deal and a case study to help with the goals of the community. Ms. McSherry stated that there is a surplus of money and would like to know where most of the money is coming from. Ms. Meyer stated that Village council should outsource from these committees and boards in order to bring clear answers to the questions the Mayor has. Ms. Meyer stated she would like to have some time to properly research the item in question and then ask the necessary questions to Council. Ms. McSherry stated that she would like to have a clear understanding of what is the goal of the committee in order to get things done. Mr. Pluhar stated that the goal is to provide guidance and to educate the public on main topics that concern the community. Ms. Meyer stated that Mayor Burch brought up a point about allowing all committee and boards to provide a report of what they have been doing the past years. Ms. Meyer stated that she does not see the correlation between Mayor Burch bring this topic up and also needing information on an action plan for common topics of concerns such as; storm water, sewer, etc. Ms. Hasbun stated to the committee that the action plan and white paper is not the end of the committee and they should focus on one item and make that as something achievable while also condensing it for the Village Council to look over and consider. Ms. Hasbun stated that the committee could use that action item project and present a precedence to the Village Council and provide insights of achievements and milestones completed. Ms. Meyer stated that she agrees and it will be helpful to report and provide as a sustainability and resiliency action plan and as a reporting tool. Ms. Hasbun stated that the topics from previous GH gas emissions report was five topics and was taken to council and it reappeared in discussions in the past to provide as a baseline. Ms. Hasbun stated that she appreciate how Ms. Meyer broke it down in sections that are attainable and doable for the residents. Ms. McSherry stated that the main issues like the bay, heat, etc., those things should be looked into, provide insight into these action items, and make it a priority. Ms. McSherry stated that parts of the community that are not livable show an indication that we have failed the community and should be looked into. Ms. Meyer stated that areas that are less polluted should be part of the conversation in order to provide a starter and if a plant dies, add a different one. The projects with pollinator plans can be part of a project within the action plans. Mr. Pluhar stated that this could be turned into a community wide incentive. Ms. Meyer stated that it would be beneficial to provide ways to recycle and be simple without forcing the consumer. Mr. Pluhar stated that branding should be a focal point in order to bring in the crowd and make it a staple. Ms. Meyer stated that an example from the rain barrel collection would have been better if they provided a convenient way to collect water for those who do not have time to recycle. Ms. Hasbun provided an example of a recycling machine that can be a cool new way to get people involved with recycling. Ms. Hasbun stated that other groups have asked for money mid-year ex; chamber of commerce-green day event. Mr. Pluhar asked about the freebie incentive and how can we incorporate it into the cause. Ms. Hasbun brought up the Beep autonomous bus that can help to incentive people in taking the driverless bus instead of driving. 5. BOARD MEMBER COMMENTS Ms. Hasbun showed the committee the new signage that will go in the poles to provide the incentives and action plan projects. Ms. Hasbun added four events for the SRC to see if this is something that they would like to tie it, up to the action plan. Ms. Hasbun stated that the Village outsourced to a company to work on the website and it will eventually go to the communication officer once they take over. Ms. Meyer stated she would like to have a say or the creation of the website and provide what can be in the page and the structure of how it can be edited and what content can be added. Ms. Hasbun will give the SRC a template on how to incorporate the SRC tree logo and be part of the action plan and items of higher importance. Ms. Hasbun asked about how much input would the SRC like to have in the newsletter? Ms. Meyer stated that the village is very active in the app Next Door and it would be great to use it. Ms. Hasbun is requesting the committee for input on the content. Ms. Hasbun stated that vendors can help to encourage residents to take part of the activities. Ms. McSherry asked if Ms. Hasbun checked about the Back Bay study funding and to check with Mr. Murley. Ms. Hasbun stated the next meeting will discussed the grant list, website, the Back Bay Study, and go over the main 5 priorities the committee wants to go over. Ms. Hasbun stated that it would be best to bring back the white paper to provide it to council for it to be part of the elements and give it an update. Ms. Mcsherry asked Ms. Hasbun if there is anyone in the planning division of the county can help with an adaptation area. To get some insight similar to little river. 3 6. NEXT COMMITTEE MEETING – September 13, 2023 7. ADJOURNMENT- 7:51pm meeting adjourn by Ms. Meyer. Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (5 days’ notice required), or information, please notify the Village Clerk's o ffice of such need at least 72 hours (3 days) in advance. In accordance with Village code and section 2-11.1(s) of the Miami-Dade County Code, any person engaging in lobbying activities, as defined therein, must register at the Village Clerk’s Office before addressing the Council on the above matters or engaging in lobbying activities.